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Administration/Managerment

International Affairs Front Desk Assistant (Work-Study)

University of the Incarnate Word · United States
Deadline
Mar 30, 2027
Closing in 162 days
Location
N/A
United States
Employment
Temporary
Part time
Reference
N/A
Posted Oct 01, 2026

About the role

Cardinal Talent

International Affairs Front Desk Assistant (Work-Study)

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Position Details

Position Information
Position Title International Affairs Front Desk Assistant (Work-Study)
Academic Year 2026-2027
UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary The International Affairs Front Desk Assistant provides a welcoming, professional, and helpful first point of contact for visitors entering International Affairs. The position will help direct visitors, respond to general inquiries, assist with basic office and reception functions, and support the professional presentation of International Affairs. The Front Desk Assistant reports to the Senior Director of International Services and Enrollment.

This applicant pool will remain online for the 2026-2027 academic year and will be used to hire interested students as needed.
This is a student position open to current UIW students who may be hired through the Federal Work-Study Program.
Essential Functions
  • Greet guests and represent the Division of International Affairs in a professional, friendly, and welcoming manner.
  • Direct and assist guests entering International Affairs, including providing directions to offices, meeting spaces, and events.
  • Notify appropriate International Affairs staff when scheduled guests and visitors arrive.
  • Maintain a professional appearance and a clean, organized, and welcoming reception area.
  • Answer and appropriately route telephone calls and respond to general inquiries.
  • File, copy, scan, and organize documents as needed.
  • Collect mail and deliveries and track correspondence for the Division of International Affairs.
  • Assist with special event, meeting, orientation, and reception preparation.
  • Support parking reservations and parking arrangements for guests.
  • Run occasional errands on the Broadway campus as needed.
  • Assist International Affairs staff with special projects and other administrative tasks.
  • Maintain confidentiality and exercise appropriate discretion when handling University information and interacting with guests.
  • Provide exceptional customer service to individuals from diverse communities and cultures.
  • Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
  • Ability to interact effectively and respectfully with individuals from diverse communities and cultures.
  • Strong interpersonal and customer service skills.
  • Excellent verbal and written communication skills.
  • Professional demeanor and sound judgment in a public-facing environment.
  • Ability to exercise discretion and maintain confidentiality.
  • Dependable, punctual, and responsible.
  • Experience with common computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint), Cardinal Apps, and select web-based programs.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference and the NCAA.
Required Education Current UIW student approved and eligible to participate in the Federal Work-Study program.
Required Work Experience None.
Preferred Qualifications
  • Previous work as a student worker, customer service representative or in a guest-facing role
  • Bilingual (English/Spanish) or Spanish proficiency.
Required Certifications, Licenses or Registrations
Work Hours
  • Availability during normal business hours, Monday – Friday, 8 am – 5 pm, during the academic year.
  • Depending on eligibility, may work up to but not exceed 20 hours per week.
  • Work schedule to be determined, based on student schedule and Division needs.
  • Occasional evening or weekend hours required solely for International Affairs events and meetings (excludes general community space events).
Physical Demands None.

Posting Details

Posting Details
Posting Number STU1691PO
Number of Vacancies 3
Job Type Part Time
Job Category Students
Desired Start Date
Multi-Hire Pool Yes
Position End Date (if temporary)
Reports to Senior Director of International Services and Enrollment
Salary 11.00
Open Date 09/30/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicant
EOE UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Applicant Documents

Required Documents
  1. Resume
  2. Student Class Schedule
Optional Documents
  1. Cover Letter/Letter of Application
  2. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UIW student?
    • Yes, I am a doctoral student
    • Yes, I am a graduate student
    • Yes, I am a senior
    • Yes, I am a junior
    • Yes, I am a sophomore
    • Yes, I am a freshman
    • No, I am not a UIW student
  2. * Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
    • yes
    • no
    • I don't know

How to apply

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