Intake/ Coordinator Assistant

Intake/ Coordinator Assistant

Salary

$16.75 - $20.68 Hourly

Location

Laredo College, Laredo, TX 78040

Job Type

Full Time

Job Number

00963

Division

Community Education

Department

Pathways to Success Center

Opening Date

10/12/2026

Closing Date

10/23/2026 11:59 PM Central

Pay Grade

205

• Description
• Benefits
• Questions

Duties and Responsibilities

Essential Duties and Responsibilities
The intake/coordinator assistant is responsible for organizing and coordinating office operations and procedures to ensure the effectiveness and efficiency of the department.  Must be able to follow standard office procedures and be responsible for: college work-study employees and/or clerks, performing all duties assigned by the Director, Dean, Associate Provost, or Provost/Vice-President of Academic Affairs, caring for and maintaining office equipment, and maintaining accurate and complete records. The intake/coordinator assistant will provide the department with clerical, secretarial, and receptionist duties and excellent customer service. The work is of a responsible nature, requiring initiative and independent judgment while performing various complex functions as required. The intake/coordinator assistant assists in maintaining a respectful, safe, and professional office environment. This individual is responsible for advising and intake of students and assists with student eligibility determination and assessment. This is a grant-funded position.
Characteristic Duties and Responsibilities

1. Performs secretarial/receptionist duties such as typing, mailing, maintaining required records, answering the telephone and taking messages, scheduling appointments, greeting office visitors, and providing department/program information.
2. Performs the associated duties of a cost center clerk and maintains office supply inventory.
3. Prepares, submits, and maintains departmental requisitions, new hire documentation, instructor agreements/contracts, timesheets, faculty leaves, and travel forms, ensuring all forms are accurate, complete, and accompanied by the appropriate required documentation.
4. Maintains an effective and efficient file management system for the department office.
5. Keeps accurate property inventory records for the department and staff offices.
6. Submits work orders for building, computer, and equipment maintenance. 
7. Attends departmental meetings, prepares the meeting agenda and minutes, and/or make event arrangements.
8. Attends divisional meetings, training, workshops, and other activities as assigned.
9. Assists the Coordinator in scheduling substitutes for absent instructors. 
10. Supervises work-study employees, including interviewing and hiring, formulates work schedules, assigns duties, verifies work hours, completes performance evaluations, and provides training on in-office procedures, policies, and operation of office equipment.
11. Provide assistance and support to students, staff, and/or faculty when necessary. 
12. Responsible for intake and assisting new and returning adult students. 
13. Advises adult learners of schedule and college services and maintains waiting lists.
14. Collect student information and required eligibility verification forms.
15. Assists in student and class data collection, including records maintenance as required by TWC.
16. Responsible for the verification of monthly reports.
17. Assists coordinators with orientations, testing coordination, and instructor requests. 
18. Prepares professional development materials and assists with the scheduling and registration. 
19. Performs other related duties assigned by the Director, Dean, Associate Provost and Provost/Vice-President of Academic Affairs.

Qualifications/Certifications/Licenses/Skills

NOTICE:  Required Documents
To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate.  If recommended for this position an official transcript(s) will be required.  If a license or certificate is required for this position, upload proof of your current license/certificate.
Required:

• High School graduate or equivalent.
• Two years of work experience that require secretarial, clerical, and interpersonal skills.
• Valid State Driver’s License.

Preferred:

• Associate’s Degree.
• One year of working with adult learners.

Knowledge, Skills and Abilities

• The intake/coordinator assistant must display excellent communication skills, strong organizational skills, ability to handle multiple tasks, appropriate telephone etiquette, and be articulate in English and Spanish. 
• Must maintain control under stress, and be able to work with frequent interruptions. In addition, this individual must have a cooperative attitude, display leadership abilities, and be able to communicate effectively verbally or in writing with students, campus visitors, and college staff. 
• The intake/coordinator assistant must be able to type accurately, have knowledge of office machines, and be responsible for maintaining equipment, keeping an efficient work area, and accurate records. 
• This individual must possess effective clerical and secretarial skills such as filing and word processing and be able to use modern office equipment. 
• Must be proficient in using microcomputer applications, Microsoft Word, Excel, PowerPoint, Microsoft 365, Google Docs, and Adobe Acrobat. 
• A microcomputer and database and spreadsheet application program knowledge are required.

Additional Information

Introductory Review Period
All hires are subject to a 90 day introductory review period.
Supervision Exercised
College work-study employees.
Supervision Received
Director.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.  
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.  
The employee must occasionally lift and/or move items weighing up to 50 pounds.   
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.    
Work inside a well-lighted and air-conditioned area most of the time.  
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.    
Report unsafe working conditions and behavior.  
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.  
May be required to work outside regular working hours, as needed.  
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. 
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.

Laredo College offers a comprehensive benefit package. 
https://www.laredo.edu/about/administration/human-resources/benefits.html

01 Laredo College requires a background check for all positions which means a Criminal Background Check and references are required. Are you willing to have such checks conducted in order to be considered for employment?

• Yes
• No

02 Do you have the required education as stated in the job description?

• Yes
• No

03 Do you have the required experience as per the job description?

• Yes
• No

04 Do you meet the qualifications as stated in the job description?

• Yes
• No

05 Do you have a valid State Driver's License?

• Yes
• No

Required Question

Employer Laredo College Address West End Washington Street

Laredo, Texas, 78040 Phone 956-721-5138
Website http://www.laredo.edu