Open to both Internal and external
Support Staff (CUPE)
Posting In effect from
Closing Application Date
Closing date for internal CUPE applicants
Applications will be reviewed commencing the “closing date for internal CUPE
applicants” and may continue until the position is filled.
Internal CUPE applicants must submit their application by 4pm on the
“closing date for internal CUPE applicants” for their Seniority to be
recognized. Applications received after the "closing date for internal CUPE
applicants" will be considered alongside external applicants.
Anticipated Start Date
Position End Date (If Applicable)
The Hours of work are subject to change depending upon departmental
The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm
The Human Resources Officer provides confidential support to all employee
groups within the University and the Human Resources staff in the coordination
of bi-weekly Payroll, recruitment processes, benefit and leave plans, and co-
ordinates auxiliary placements on campus. Provides administrative support on
the interpretation of collective agreements and the exempt working conditions
and processes paperwork in accordance with the terms and conditions of the
MAJOR DUTIES & RESPONSIBILITIES
Maintain confidential employee records and corresponds with managers/supervisors and all employee groups for enquiries regarding disability, sick, vacation, pension, unassisted/assisted leaves, maternity/parental leaves, payroll, collective agreement or working conditions, and benefits.
Respond to and interpret general collective agreement and exempt working conditions document inquiries.
Prepare projections and calculations for retirement, termination, maternity/parental leave, disability plans and other leaves for all employee groups.
Coordinate, process, and prepare salary calculations, increases, increments and adjustments, process changes in workloads or work plans, and maintain data using Banner relating to bi-weekly payroll and employee benefits.
Coordinates, processes and verifies the recruitment process for all employee groups and contract types including the verification of contracts for payroll submission.
Initiate and conduct semi-annual review of Chair appointments and prepare resulting payroll documentation for Chair stipend assignments. Liaise with Deans and Department Chairs to obtain such information.
Conduct annual review of CUPE specified term appointments, authorizing and compiling the final list and generating annual specified term appointment letters with written notification to the employee, CUPE and the employer. Manage and maintains payroll documentation and processes benefit adjustments.
Conduct regular reviews and audits to ensure accuracy for benefits, overage dependents and OLFM seniority/sick/benefit/vacation, update eligibility, and maintain data using Banner and Manulife systems. Coordinate all aspects of employee benefit program including enrolment and orientation to all employee groups on the benefit plan (Medical Services Plan, Manulife, Disability, and Insurance). Communicate with external parties and other Universities regarding benefits and communicate any changes in benefits to employees.
Coordinates the billing process for benefits and transfer confidential documentation to insurance carriers. Conduct monthly review and verify employee and dependant benefit coverage eligibility for all groups and make appropriate changes to benefit groups as necessary.
Coordinates auxiliary placement services on a rotating schedule, which includes scheduling and/or conducting interviews with the exempt Manager and/or HR Advisor/Consultant for all auxiliary employees, conducting reference checks, determining suitability of placement based on qualifications and seniority in accordance with job descriptions. Reviews auxiliary evaluations and provides HR Advisor/Consultant with reviews requiring follow up. Processes all HR related functions including setting up new and existing auxiliaries.
Generate and review 560 hour seniority report and calculates hours accrued to establish the final seniority date with written notification to the employee, CUPE and the employer. Processes payroll documentation and generates leave plans. Process terminations from the Auxiliary List in accordance with the Collective Agreement.
Provide instruction, orientation and training on a regular basis to staff, auxiliary and work study students.
Provide research, support and assistance with Ad hoc HR projects, plans, process and procedures in the areas of Disability management, tuition waivers, Continuing Sessional tracking, Grievance Settlements, Severance and HRIS enhancement.
Verify and approves eligibility of applications for tuition waiver requests on a per semester basis.
Manager,Human Resources Operations
Grade 12 plus 2 year post-secondary business diploma or equivalent
4 years' directly related Human Resources experience working with
recruitment, computerized payroll systems and benefits and pension plan
functions as well as advanced level experience with MS Office products
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Ability to prioritize and meet deadlines
Ability to perform electronic word processing at 60 wpm and data entry
Accurate processing skills ensuring attention to details
Excellent communication skills with the ability to explain benefit
packages in a manner in which they are easily understood
Excellent interpersonal skills and the ability to deal with employees in
potentially highly emotional and personal situations
Ability to work within an integrated team environment
Excellent analytical and problem solving skills
Ability to deal courteously and tactfully with staff in a strictly
In-depth knowledge of group benefits and payroll (including computerized
integrated payroll systems)
Advanced computer skills, MS Office
Sitting at desk and computer for long periods of time
Dealing with challenging or difficult personalities
General office conditions
The salary for the above position is determined by the Collective Agreement
with the Canadian Union of Public Employees, Local 4879, as it presently
$31.18 - $34.65 ( CUPE Grade 09 (90% - 100%) )
This Position is not subject to a 90% start rate for new Employees.
Kamloops, BC CA (Primary)
# of Hires Needed
Thompson Rivers University -> People and Culture
Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to hiring based on merit with
a focus on fostering diversity of thought within our community. We welcome
those who would contribute to the further diversification of our staff, our
faculty and its scholarship including, but not limited to, women, Indigenous,
Black and People of Colour, persons with disabilities and persons of any
sexual orientation or gender identity. Please note that all qualified
candidates are encouraged to apply, however applications from Canadians and
permanent residents will be given priority.
NOTE: To learn more about Thompson Rivers University or living in Kamloops
or Williams Lake please visit our Careers website. External Candidates invited
to interview will be required to bring a copy of their transcripts to the