Human Resources Assistant

Position Information

Posting Number 02063SA Location New Westminster/Coquitlam Campus Grade or Pay Level A - Pay Band 3 Salary Range Minimum -$51,514 , Control Point - $68,685, Maximum -$72,119 Placement within a salary band is typically up to the Control Point based on a review of skills, experience and internal equity. The College may place over Control Point in limited circumstance Position Type Administration - Temporary Posting Type Internal/External Regular/Temporary Temporary Employment Type Full-Time Posting Category Administration Start Date 01/04/2024 End Date 03/31/2025 Day of the Week Mondays to Fridays Shift 8:30 - 4:30 Work Arrangements

This regular full-time position is available effective immediately. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between Douglas College's locations as required. Douglas College (DC) is committed to supporting a healthy work/life balance for employees. College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator.

What Douglas Offers

DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.

The Role

The Human Resources Assistant provides timely, accurate and consistent service and administrative support in the areas of HR services, operations, recruitment, employee relations, employee development, strategic initiatives and labour relations to management, supervisors and employees of the College. This position requires sound judgment and adherence to confidentiality in the application of policies and procedures.

Responsibilities

Under the supervision of the designated HR Manager, the Human Resources Assistant is accountable for the following:

· Supports, implements, and maintains a range of administrative activities specific to the department including confidential correspondence, special projects, payroll documentation, recruitment processes such as tracking and following up on work permit renewals and credentials and assistance in employment and educational verifications, employment verifications and employee records management;

· Provides administrative support to the Office of the AVP HR and Organizational Development department, overseeing and administering related processes and systems, special projects and initiatives.

· Establishes, organizes and maintains a variety of electronic and paper-based records, including confidential/restricted files, ensuring compliance with Freedom of Information and Protection of Privacy legislation; and archives/retrieves physical files from storage on and off site.

· Compiles, documents, enters and updates employee appointments, personal information, employee status and activity, job information, benefits information, and employee credentials in Banner HRIS while carrying out assignments with a high degree of judgment, confidentiality and accuracy.

· Reviews, confirms and ensures the integrity and accuracy of information entered into the Banner HRIS using audit reports. Assists with processing and testing related to Banner HRIS and other system upgrades.

· Administers and updates electronic systems such as onboarding, offboarding, testing, sharepoint, website, and provides direction and assistance to new employees and other systems users at the College.

· Responds to a variety of requests by telephone, e-mail, and in-person from management, faculty, staff, students and the general public regarding human resources and other matters as they arise, including collective agreement interpretation queries.

· Participate fully in special projects related to Human Resources matters such as the Retirement Reception, Employee Recognition, Training and Development, New Employee Welcome Event, New Employee JumpStart Sessions, recruitment fairs, or others as assigned by the AVP Human Resources Office.

· Identifies, recommends, develops, and participates in the implementation of strategies to improve efficiency and effectiveness of processes.

· Dispatches On-Call Auxiliaries and manages the On-Call Database, ensuring adherence to the BCGEU Collective Agreement;

· In the absence of the HR Associate, Employee Health and Benefits, administers employee enrollment into College benefit plans, and assist employees with completion of various enrollment application forms and assists with the administration of disability, return to work and rehabilitation issues. Provides back-up to the other Human Resources Associates as required.

· Performs other related duties as required.

To Be Successful in this Role You Will Need

Link to Full Position Profile Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Needs a Criminal Records Check No

Posting Detail Information

Close Date Open Until Filled Yes Special Instructions to Applicant

Interested applicants must submit their application and all required documents online on the Douglas College Career Site. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying.

All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.

Quick Link for Direct Access to Posting https: // www. douglascollegecareers.ca/postings/11593

Required fields are indicated with an asterisk ().

(Open Ended Question)

(Open Ended Question)

Required Documents

Optional Documents