Human Resources Administrative Coordinator
Location: Berklee Valencia · Type: Full time · Posted: 2026-08-28
· Reference: R0011245
Job Description:
Under the direct supervision of the Human Resources Senior Manager, the Human
Resources Administrative Coordinator provides essential clerical and
administrative support to the HR department. This role focuses on the day-to-
day administrative operations, including maintaining employee records,
processing initial paperwork for recruitment and onboarding, assisting with
payroll data entry, and supporting compliance tracking in accordance with
Spanish labor laws. The ideal candidate possesses strong organizational
skills, high attention to detail, and fluency in both Spanish and English to
effectively support a diverse campus environment.
Essential Functions / Primary Duties and Responsibilities:
Administrative Recruitment & Onboarding Support: Assist with scheduling
interviews, posting job openings, and preparing welcome packages and
initial documentation for new staff, faculty, and musicians.
Document & Contract Management: Prepare drafts, coordinate the signing,
and safely archive employment contracts, addendums, tax forms and other HR
agreements, ensuring all physical and digital files are up to date.
Absence & Leave Tracking: Receive, log, and track employee requests for
permits, sick leaves, sabbaticals, and vacations, ensuring proper backup
documentation is filed for payroll and compliance purposes.
Time Tracking & Labor Compliance Support: Assist in monitoring daily time
tracking records and working hours compliance, flags inconsistencies to
the HR Manager, and maintains records updated according to the Collective
Bargaining Agreement.
HR Information Systems (Workday) and HR Reporting: managed employee and
HR data by recording, maintaining, and analyzing information, ensuring
data integrity for the Valencia campus and supporting departmental and
institutional decision-making, and ensuring compliance with Spanish labor
laws and regulations.
Payroll Data Preparation: Gather, organize, and input monthly variables
(overtime, leaves, contract changes) to support the Senior Manager in
the payroll processing cycle.
Internal Communication & site Maintenance: Keep the employee portal and HR
website updated with current policies, announcements, and forms to improve
user experience.
Health & Safety (Risk Prevention) administrative support: Assist in
filing and organizing Health & Safety documentation, ensuring all employee
signatures are collected and accessible for potential inspections.
Logistics & Event Logistics: Provide administrative and logistical support
for HR events (e.g., winter party, committees, etc.), including making
reservations and coordinating schedules.
Front-line Employee Support: Act as the first point of contact for routine
employee inquiries regarding HR procedures, forms, and benefits,
escalating complex issues to the Senior Manager.
Valid working permit for Spain / Europe required
Knowledge and Skills Required:
Education: Professional certification or Ciclo Formativo de Grado Superior
in Administration, Human Resources, or a related field (Bachelor's degree
is not required).
Experience: 2–3 years of experience in administrative or clerical roles,
preferably within an HR department.
Technical Skills: Proficiency with Excel, Word Mac-compatible and Outlook
is essential and familiarity with HR management databases (experience
with Workday will be highly valued).
Labor Knowledge: Basic understanding of Spanish labor administrative
procedures (permits, leaves, basic contract types).
Languages: Fluency in Spanish and English (both written and spoken) is
required to assist the international community.
High level of organization, attention to detail, and reliability.
Strict confidentiality and discretion when handling sensitive data.
Excellent interpersonal and communication skills.
SUBMISSION PROCESS
1. Electronic applications only. Please submit application materials in PDF
or Word format at berklee.edu/jobs.
2. Candidates should submit:
A cover letter of interest outlining background and qualifications
A curriculum vitae (including contact information for at least three
references)
Note: Supporting materials may be requested as the search progresses
APPLICATION REVIEW AND DEADLINE
1. Review of applications will begin immediately.
2. This search will remain open for applications until the position is
filled.
This document does not create an employment contract, implied or otherwise,
other than an “at will” employment relationship.
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal
merit, qualifications, experience, ability, and job performance. Berklee
affirms that inequality is detrimental to our faculty, staff, students, and
the communities we serve. Our goal is to make lasting change through our
actions. Berklee is committed to providing fair and equitable consideration of
all employees and applicants without regard to race, color, religion,
ancestry, age, national origin, place of birth, gender, sexual orientation,
gender identity or expression, disability, genetic information, or status as a
member of the armed forces or veteran of the armed forces, or any other
category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities
are provided reasonable accommodations. If reasonable accommodation is needed
to participate in the job application or interview process, to perform
essential job functions, and/or to receive other benefits and privileges of
employment, please contact the Human Resources Team at
[email protected] or call 617-747-2375.
Currently enrolled Berklee students are not permitted to apply for staff or
faculty positions.
Employee Type:
Staff
