Grants & Contracts Manager-Renal
Location: United States · Reference: 3042341
Lead high-impact grants and contracts operations that help power innovative
kidney research. As the Grants and Contracts Manager, you will serve as a
strategic partner to faculty, division leadership, and administrative
stakeholders, providing expert oversight of complex research portfolios while
guiding process improvements, compliance, and financial stewardship. This role
is ideal for a collaborative, solutions-oriented professional who can balance
hands-on grant management with leadership, mentorship, and cross-functional
coordination.
Reporting to the Division Administrator, the Grants and Contracts Manager
oversees the Division of Nephrology's research portfolio through advanced pre-
and post-award grant management, financial analysis, and operational
leadership. This role manages complex award activity, supports agreement
execution, interprets sponsor and institutional requirements, and provides
high-level guidance to faculty Principal Investigators, grants staff, and
divisional leadership to support sound decision-making and long-term research
strategy.
The Grants and Contracts Manager reviews monthly budgets, fund activity,
general ledgers, projections, and variance trends, and works closely with
faculty Principal Investigators and internal stakeholders to ensure accurate,
compliant, and timely management of assigned awards. Responsibilities include
leading subcontract oversight, budget development, sponsor reporting,
compliance monitoring, closeout activities, and process improvements, while
serving as a resource and mentor to grants team members.
Join a strong, mission-driven team where your work supports kidney research,
faculty success, and meaningful improvements across the Division of
Nephrology.
Responsibilities
Collaborative Partnership: Liaison between faculty, grants managers of
the NephroGrantsFinance team, external funding agencies (federal, state,
local and nonprofit organizations), and internal offices including Grants
& Contracts (GCO), Sponsored Projects Accounting, Finance, fund
administrators and business managers.
Grants and Contracts Management: Support pre-award budget development,
post-award monitoring, subcontract oversight, and grant closeout
procedures. Manage documents such as Other Support, VA IPA (OF-69)
agreements, MOUs, Faculty Research Effort Disclosures, and new vendor
billing applications. Assist Grant Managers in timely routing of
applications to relevant compliance committees (IACUC, IRB, Biosafety,
FCOI).
Administrative & Data Oversight: Maintain and enhance data in the
Grants Tracking System. Distribute funding opportunity alerts as needed,
shared NephroGrantsFinance calendar updates, and resource packets as
needed, and may propose enhancements to existing internal systems.
Financial Analysis & Reporting: Analyze and present financial data to
support budget planning and decision-making. Identify funding issues and
propose solutions. Generate reports for PIs including forecasts, variance
analyses, and spending trends.
Financial Operations: Process purchase orders, contracts, invoices,
travel requests, check requests, fund transfers, and deposits. Ensure
accurate allocation of expenses and check deposits and/or wires to
appropriate funds.
Payroll Coordination: Manage salary source allocation transactions,
internal personnel effort trackers, and annual time and effort reports.
May assist Administrative Coordinator to maintain payroll records for
staff as needed.
Portfolio Oversight: Coordinate and prioritize activities across
multiple awards. Advise PIs on financial strategies and manage reporting
for renewals, continuations, and closeouts.
Special Projects: Contribute to divisional initiatives including
business plan development and other strategic projects as assigned.
Qualifications
Bachelor's degree in business administration, finance, or related field,
or an equivalent combination of education and relevant work experience
(Masters preferred, ideally MPA, MPH, MHA)
5 years of progressive experience in grants and contracts management
(experience in finance a plus)
Microsoft Office Word and Excel-Intermediate
Strong analytical skills
Good communication skills and attention to detail
Knowledge of accounting principles and practices, sufficient to compile
reports concerning financial status and operational procedures of
organizations
