Grant Manager-College Credit for Heroes

University Of The Incarnate Word
July 31, 2025
Offerd Salary:$60,000
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Position Title Grant Manager-College Credit for Heroes

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Grant Manager-College Credit for Heroes (CCH) is responsible for the execution of the Texas Workforce Commission (TWC) grant with the purpose of analyzing and developing procedures to assign UIW college course credit for specific military training. The Grant Manager-College Credit for Heroes (CCH) reports to the Assistant Registrar, Records.

This is a grant funded position with an anticipated end date of June 2025. This position may be shortened or extended to a third year based on funds availability and the needs of the university.

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Job Duties

Job Duty Name Essential Job Functions

Description of Job Duties

  • Oversee the execution of the grant and corresponding reporting.
  • Collaborate with staff from TWC, other CCH colleges, and other stakeholders to collectively develop standard processes for building and maintaining connections with military educational entities to ensure military transcripts are being evaluated to provide the maximum appropriate college credits. This may require local and some state travel in said collaborations.
  • Review military course titles and descriptions for potential UIW equivalency and route potential equivalency paperwork to CCH Program Champion Faculty and Deans for approval via the ACE Military Guide portal.
  • Ensure that official military admission documents are properly reviewed using appropriate procedure to determine military transfer credits.
  • Ensure military transfer course credit is properly input and applied into university systems to facilitate proper degree audit function for students and advisors.
  • Investigate the feasibility of collaboration with the military bases to assess military credit during the transition-period of military from service prior to separation.
  • Perform other duties as assigned.
  • Qualifications

    Knowledge Skills and Abilities

  • Knowledge of current best practices in services for veterans and active duty.
  • Ability to develop and maintain professional relationships with faculty and staff across campus.
  • Ability to develop, implement, and assess comprehensive strategies, policies, and procedures.
  • Exceptional verbal and interpersonal skills; strong written communicate skills.
  • Exceptional organization and problem-solving skills.
  • Ability to effectively team-build, plan, organize, manage, supervise, lead, and service customers.
  • Ability to work in a multi-person office in a team environment.
  • Advanced knowledge of Microsoft Word and Excel.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
  • Required Education

    Bachelor's Degree.

    Required Work Experience

  • Two (2) years of professional experience working with veterans in higher education, military support, or relevant environment.
  • One (1) year of experience working with education curriculum equivalency.
  • Preferred Qualifications

  • Master's Degree.
  • Two to three years of equivalent work experience with the higher education curriculum.
  • Experience working with UIW students, programs, and departments.
  • Military Veteran of the U.S. Armed Services with 2-3 years of experience working with veterans/military family members.
  • Experience with the military education portal or working with DoD and VA education benefits.
  • Experience with compliance and accounting.
  • Experience in Student Information Systems, preferably Banner.
  • Required Certifications, Licenses or Registrations

    Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

    Work Hours

    Mon to Fri from 8am to 5pm with some evening and weekend work to meet departmental goals.

    Physical Demands

  • Ability to lift up to 20lbs for table and marketing item set-up/tear-down at events.
  • Ability to reach overhead, bend, squat to retrieve marketing materials.
  • Ability to actively engage in events for extended periods of time.
  • Ability to regularly move about campus and event venues to actively engage potential and current students, as well as attend meetings on and off campus.
  • Posting Details

    Posting Details

    Posting Number AS1819PO

    Number of Vacancies 1 Job Type Full Time Job Category Administrator (exempt) Desired Start Date 09/01/2023 Position End Date (if temporary) 07/31/2025 Reports to Assistant Registrar, Records Salary $60,000 Annualized Open Date 08/07/2023 Close Date Open Until Filled Yes Special Instructions to Applicant

    This is a grant funded position with an anticipated end date of June 2025. This position may be shortened or extended to a third year based on funds availability and the needs of the university.


    UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Optional Documents

  • Other Document
  • Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity?
  • UIW Website
  • Indeed
  • LinkedIn
  • Personal Referral
  • Employee Referral
  • Other
  • If you selected other, please tell us where?
  • (Open Ended Question)

  • What is the highest level of education you have achieved?
  • Less than Bachelor's Degree
  • Bachelor's Degree
  • Master's Degree
  • PHD or higher
  • How many years of professional experience do you have working with veterans in a higher education, military support, or related environment?
  • Less than 2 years
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 or more years
  • How many years of experience do you have working with education curriculum equivalency?
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 or more years
  • Describe your experience, if any, working with military and VA education portals or working with DoD and VA education benefits.
  • (Open Ended Question)

  • Please identify your experience and proficiency with the following computer programs/systems: Microsoft Office, Ellucian/Banner, Data Management Systems, and CRMs.
  • (Open Ended Question)

  • Do you currently have a valid driver license AND are you at least 21 years of age, as required to drive for UIW?
  • No
  • Yes, I have a valid driver license and I am at least 21 years old
  • Are you aware this is a grant funded position with an expected end date (as identified in the posting) and the grant may be extended or shortened based on funds availability and needs of the department?
  • No
  • Yes
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