Graduate Trainee Tax

University of Glassgow
July 04, 2024
Offerd Salary:£22,681 - £25,138
Working address:N/A
Contract Type:fixed term for up to
Working Time:Full time
Working type:N/A
Ref info:N/A
Graduate Trainee Tax

Job Purpose

This job description covers the first-year placement for the Finance Graduate Trainee Tax, on their journey to become a fully qualified tax professional in the education/charity sector.

The main purpose of the role will be to work in the Tax team which is responsible for preparing and submitting all local and international tax returns for the University and its subsidiaries and managing the tax administration for all imports and exports to the University. The role holder will also have the opportunity to gain a range of other valuable work experience supporting Financial Reporting, Financial Control, Treasury, and Insurance teams who work closely with the Tax team.

Main Duties and Responsibilities

Support the Tax Manager and Tax Analyst in preparing statutory tax returns

- Gather data by running reports using Agresso and other university systems and requests to colleagues in finance and across the university

- Manipulate data gathered using Excel to assist with preparation of statutory returns including but not limited to: Corporation tax, VAT quarterly returns, VAT annual PESM adjustment and Capital Goods Scheme, Indian Tax return, and Country by Country reporting

- Additional and ad hoc responsibilities will be required within reason to support the needs and requirements of Tax team

Coordination and control of import and export procedures

- Liaising with the academic departments for required data and information for Customs clearances.

- Preparing and sending timely customs clearance instructions to shipping agents with correct Customs Procedure Codes to ensure VAT relief is obtained wherever possible.

- Assisting the academic departments with exportation of goods and ATA Carnet applications.

- Working closely with the Tax Analyst to improve and evolve the Import/export processes across the University.

Maintaining accounting records

- Processing entries in the Import Log with all required information.

- Ensuring accurate data input in the import log and maintaining accurate and full records for auditing purposes.

- Reconciling the Import Log with the deferment and postponed VAT accounting statements from HMRC on a weekly basis.

- Working closely with other teams within and out with Finance Office to ensure refunds received from HMRC/shipping agents are reallocated to appropriate sub-projects.

- Preparing and completing the monthly deferment VAT and postponed VAT and duty reallocation spreadsheet and uploading the journals to Agresso.

- Additional and ad hoc responsibilities will be required within reason to support the needs and requirements of the Financial Reporting, Tax & Treasury team.

Resolving queries arising from import/export service users across the University and import agents engaged by the University

- Monitoring and processing all emails in the University's Import mailbox quickly and efficiently, resolving internal queries largely independently and escalating more complex queries to the Tax Analyst.

- Dealing with all enquiries from customs agents quickly and efficiently. This could include queries relating to customs procedure codes, tariff classifications, duty rates and any other documentation requirements, and identifying areas of risk where assistance is needed from the Tax Analyst

Identifying and applying for possible VAT and duty reliefs

- Allocating the correct VAT relief certificates and raising manual zero-rate certificates for eligible goods.

- Applying to HMRC for the Duty Relief (NIRU) Certificate when it is deemed necessary.

Personal development and commitment to study

- Start a three-year training contract to study, and gain the required work experience, for professional tax qualifications (ATT and then CTA). Further details noted in the other section below.

- Develop knowledge of the University's structure, Tax, VAT, accounting systems and statutory reporting obligations.

- Develop data analysis skills, in particular use of Excel.

Knowledge, Qualifications, Skills and Experience



A1 Evidence of successful prior study for academic or vocational qualifications.

A2 Good level of IT literacy particularly MS Office.

A3 Good undergraduate degree or equivalent with a commitment to commence a professional tax qualification.


B1 Working knowledge of the Agresso system.

B2 Some knowledge and understanding of tax and accounting procedures.



C1 Strong organisational skills.

C2 Ability to prioritise workload to respond quickly and efficiently.

C3 Effective and reliable communication skills.

C4 Strong attention to detail.

C5 High level of numeracy.

C6 Ability to analyse information and identify when further information is required.

C7 Ability to identify where issues require escalation.

C8 Team player.



E1 Experience of team working and personally providing good customer service.

E2 Experience of working to deadlines.

E3 Experience of self-development.


F1 Prior experience of a working in an administrative or accounting environment.

Terms and Conditions

Salary will be Grade 4, £22,681 - £25,138 per annum.

This post is full time (35 hours p/w) and fixed term for up to 36 months

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www., benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www.

We endorse the principles of Athena Swan https: // www. and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. for more information.

Vacancy Ref : 148090 Close Date : 04-Jul-2024 23:45

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