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Chapman University
Administration/Managerment

Gallery and Curatorial Administration Assistant

Chapman University · United States
Deadline
Mar 28, 2027
Closing in 160 days
Location
N/A
United States
Employment
Temporary
Part time
Reference
N/A
Posted Sep 29, 2026
Offered salary$17.00 - $21.00

About the role

Chapman University

Gallery and Curatorial Administration Assistant

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Posting Details

Student Title Classification Information
Quick Link https://chapman.peopleadmin.com/postings/41213
Job Number SE240724
Position Information
Department or Unit Name Guggenheim Gallery
Position Headcount 2
Position Title Gallery and Curatorial Administration Assistant
Academic Year Academic Year 2026-2027
Term or Semester All Academic Year
Is this Role for an Undergrad or Grad Student? Undergrad
Anticipated Pay Range $17.00 - $21.00
Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? Orange
Approved Supervisor Marcus Herse
Supervisor Email [email protected]
Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 10/05/2026
Projected End Date 05/23/2027
Average number of hours per week Up to 10 Hrs
Position Summary Information
Job Description Summary The Guggenheim Gallery Assistant supports the daily operation of the gallery while developing a particular area of responsibility in gallery and curatorial administration. All Gallery Assistants share general responsibilities, including supervising exhibitions, maintaining clean and organized gallery spaces, assisting visitors and public programs, and supporting exhibition installation, artwork handling, and gallery operations. In addition to these shared responsibilities, the Gallery and Curatorial Administration Assistant provides administrative and curatorial support for exhibitions, research, documentation, artist and curator communication, and special projects.
Responsibilities All Student Guggenheim Gallery Assistants are expected to:
  • Supervise exhibitions during gallery hours.
  • Maintain clean, organized, and professional gallery spaces.
  • Assist visitors and support public programs and events.
  • Support exhibition installation and deinstallation (breakdown).
  • Handle, pack, transport, and store artwork safely.
  • Maintain artwork inventory, condition reports, and related records.
  • Assist with event logistics, scheduling, and daily gallery operations.
  • Contribute to the general operation of the gallery regardless of area of specialization.
Gallery and Curatorial Administration Assistants also:
  • Assist with exhibition research, planning, preparation, and documentation.
  • Maintain artist, exhibition, program, and administrative records.
  • Communicate with artists, curators, students, faculty, and gallery partners.
  • Prepare exhibition checklists, labels, interpretive materials, and other documentation.
  • Conduct research on artists, artworks, exhibitions, and related topics.
  • Support the development of exhibition publications, presentations, and special projects.
  • Assist with curatorial research, interpretation, and exhibition development as appropriate based on experience and interest.
  • Provide administrative support for gallery operations and exhibition-related activities.
Required Qualifications
  • Strong organizational and communication skills.
  • Excellent attention to detail and accuracy.
  • Ability to manage multiple responsibilities and priorities effectively.
  • Ability to work independently and as part of a collaborative team.
  • Dependable, reliable, and professional in carrying out assigned duties.
  • Resourceful and proactive in identifying and resolving issues.
  • Willingness to take initiative and contribute to the success of projects and gallery operations.
Desired Qualifications
  • Interest in gallery and curatorial administration, arts administration, contemporary art, or cultural programming.
  • Familiarity with research, documentation, scheduling, professional communication, and digital file organization.
  • Previous experience in a gallery, museum, arts organization, or other cultural setting.
  • Strong curiosity about exhibitions, artists, and curatorial practice.
  • Ability to anticipate needs and respond effectively to changing priorities and circumstances.
  • Strong problem-solving skills and the ability to identify and gather useful information.
  • Willingness to ask thoughtful questions and seek opportunities for learning and growth.
  • Ability to contribute ideas and creative perspectives to exhibitions, programs, and gallery initiatives.
  • Interest in supporting collaborative projects and engaging with artists, students, faculty, and community partners.
Special Instructions to Applicants
Budget Information
Is Federal work-study required? Yes

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Curriculum Vitae
Optional Documents

How to apply

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