FT Faculty - Enrollment Coordinator for Graduate Studies (ShawU Divinity
School)
Location: Raleigh, NC · Type: Full time · Posted: 2026-07-23 ·
Reference: PROGR001836
Job Summary:
The Enrollment Coordinator for Graduate Studies must be able to lead with
expertise in ethics and or Artificial Intelligence with a grounding in
Theological Studies. Reporting to the Director of Students Services and the
Dean, the Enrollment Coordinator processes prospective student inquiries,
recruits, applications, and provides enrollment support services for all
graduate degree programs. The Enrollment Coordinator for Graduate Studies will
have a teaching load and serve as an administrative faculty person with the
appropriate rank, performing the duties as a member of the faculty. This
person is critical for student enrollment and retention, and successful
completion of graduate degree programs. The Enrollment Coordinator will
primarily report to the Director of Student Services and assist the director
with meeting data collection, management, and reporting to the appropriate
departmental units I the university and accrediting agencies. This role is the
primary point of contact for graduate students on logistical matters and
ensures that admissions, registration, scheduling, technology onboarding, and
degree progress tracking occur accurately and on time.
Essential Job Functions:
Process and track graduate applications, transcripts, and admissions
documentation in coordination with the Admissions Office and Program
Director.
Coordinate course scheduling, room/platform reservations, and the annual
residency and colloquy calendar across the three-year course sequence.
Maintain accurate student records, including credit-hour progress toward
the degree requirements, and flag students who need academic support.
Onboard incoming students to required technology systems (learning
management system, university email, library databases, video
conferencing, and any program- approved AI tools).
Support faculty, especially adjunct instructors, with contracting
paperwork, syllabus templates, and access to course platforms.
Organize orientation, welcome events, and cohort-building activities for
each incoming class.
Coordinate advising faculty, dissertation-committee logistics, including
scheduling proposal defenses, collecting committee paperwork, and tracking
milestone deadlines.
Compile program data needed for institutional reporting and accreditation
(e.g., enrollment, retention, and completion statistics).
Respond to routine student and faculty inquiries and escalate complex
issues to the Director.
Other duties as assigned by the Director of Student Services.
Supervisory Responsibilities
None
Minimum Job Qualifications
Required
Earned doctorate (PhD, ThD, EdD, or DMin) in theology, religious
studies, Christian ethics, or a closely related field.
A minimum of five years' experience in theological or graduate higher
education, including teaching at the graduate level.
A minimum of two years of administrative, academic-affairs, or program-
coordination experience, preferably in higher education.
Strong organizational skills with demonstrated ability to manage multiple
deadlines, records, and stakeholders simultaneously.
Excellent written and verbal communication skills, including comfort
communicating with adult professional learners who have limited
availability during business hours.
Proficiency with standard office software and willingness to learn the
institution's student information system and learning management system.
Preferred
An academic doctoral degree with master's degree in ethics, theology, or a
related field.
Experience supporting a graduate or doctoral program, specifically,
including familiarity with dissertation-process logistics.
Familiarity with, or interest in, AI tools and educational technology.
Experience working with bi-vocational, ministry, or other nontraditional
adult student populations.
Experience supporting institutional accreditation or program-review
reporting.
Other Competencies (skills, abilities, behavior)
Must have a philosophy that is consistent with the Mission, Vision and Core
Values of the organization. Vision, commitment, and experience in achieving
goals and pursuing excellence is critical: ability to work both independently
and collaboratively in a dynamic and demanding environment. Must have strong
verbal and written communication and organizational skills; proven ability to
manage multiple complex assignments with sensitivity to deadlines, priorities,
and changing circumstances; demonstrated professional work ethic and positive,
problem-solving attitude. Must be able to read, write and speak fluently in
English.
Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds
occasionally), bending, and carrying. The employee is regularly required to
talk and hear, and to use hands and fingers to handle or feel.
