Fleet Coordinator I
JOB CLASSIFICATION
Pay grade level: Grade 13
Compensation: $51,153 - $70,337. Compensation will be commensurate with
education and experience.
Employee category: Staff
Department: Facility Services
Reports to: Executive Director of Facilities Services
FLSA status: Non-Exempt
Job Code: FF048FTNMAI
Location: Primarily Main Campus, but any other college location as assigned by
the appropriate administrator
SUMMARY
Manage and oversee all aspects of a college fleet program, including vehicle
scheduling, maintenance coordination, regulatory compliance, driver
qualification, vendor management, and fleet recordkeeping. Ensure fleet
safety, operational efficiency, and cost control while supporting drivers,
administering training programs, and maintaining vehicle readiness across
multiple campus locations.
POSITION DESCRIPTION
Coordinate scheduling and usage of college vehicles, golf carts (E-Z
Go's), and low-speed vehicles (LSVs).
Maintain fleet records, registrations, titles, insurance documentation,
and maintenance histories.
Manage vehicle key control and checkout/check-in processes.
Schedule preventive maintenance and repairs to minimize vehicle downtime.
Diagnose basic vehicle issues and perform minor repairs (lights,
batteries, etc.).
Select and manage repair vendors and parts suppliers
Monitor vehicle recalls, safety inspections, and mechanical compliance.
Conduct driver's license verification and maintain driver qualification
records.
Deliver driver training for vans, LSVs, and golf carts.
Assist with accident reporting, claims, and insurance coordination.
Track fleet assets using wireless/GPS applications.
Oversee vehicle cleanliness and sanitization by cleaning the interior and
exterior of the vehicles.
Provide 24/7 on-call support for fleet-related issues.
KNOWLEDGE, SKILLS, AND ABILITIES
Proven effectiveness with Fleet Management, including vehicle maintenance
coordination and preventive maintenance planning.
Ability to effectively manage vendors ~~and~~ contracts, using excellent
organizational and scheduling skills, while adhering to fleet compliance
and safety protocols.
Ability to verify driver qualifications and provide driver
training/instruction as needed for specific or unusual driver experiences
Knowledge of accurate reporting of accidents and proper claims management
techniques
Ability to comply with timely vehicle registration and titling and manage
fleet recordkeeping
Ability to conduct parts management records, manage budget and cost
control of inventory while also updating/managing all GPS and fleet
management software.
Demonstrated excellent Customer service skills and excellent communication
skills, both orally and in writing.
Problem-solving.
Must be able to work in all weather conditions.
Ability to follow written and oral instructions.
Must demonstrate a commitment to and ability to work with a diverse
student and faculty population.
High energy, self-starter who can work with minimal supervision.
Ability to develop and maintain excellent working relationships and
establish credibility with all levels of employees in the organization.
Detail-oriented.
Working knowledge of Microsoft 365 applications, especially Word, Excel,
and Outlook.
MINIMUM QUALIFICATIONS
High school diploma or GED equivalent.
Three (3) years of experience managing a fleet, rental, or leased
vehicle program.
Knowledge of automotive maintenance and repair processes.
Familiarity with fleet management software and asset tracking systems.
Fleet Management Professional (FMP) certification
Must have and maintain a current valid driver's license and a clean motor
vehicle record.
Strong organizational and administrative skills.
PREFERRED QUALIFICATIONS
Associate degree.
Driver Safety Certification.
Minimum five years managing fleet, rental, or leased vehicle program.
Experience with fleet software and maintenance tracking.
Experience in setting up a leased fleet program.
Experience working with a third-party fleet management vendor.
WORKING CONDITIONS
While performing the duties of this job, the position requires significant
climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing,
pulling, lifting, grasping, and repetitive motions. Must regularly lift and/or
move up to 25 pounds, frequently lift and/or move up to 50 pounds, and
occasionally lift and/or move more than 100 pounds.
WORK SCHEDULE
Monday through Friday 7:00 A.M. – 3:30 P.M. or 8:00 A.M. – 4:30 P.M. Must be
able to work a variable schedule/hours to meet operational needs. May require
evening and weekend hours, including during inclement weather.
TO APPLY:
Visitwww. kckcc.eduand click onCAREERS for a list of
available positions.
Read the job announcement carefully noting the initial screening date,
minimum qualifications, and required information. Note that information
contained in your application materials will be used to determine if you
meet the minimum qualifications for the position. Make sure you
complete/submit all the documents listed as required.
If the position lists a required transcript (during the application
process) unofficial transcripts may be submitted. However, please note
that upon selection for hire, you will be required to submit official
transcripts.
Ensure that your transcripts show that a degree was awarded or conferred
if you are stating that it is your highest level of education completed.
If you certify your level of education and it cannot be verified from your
transcript(s), your application may not be referred to the selection
committee.
Foreign degrees are acceptable provided they have been translated and/or
shown to have equivalency to a United States: Associate, Bachelor, Master,
or Doctorate level degree.
Documentation verifying completion of a degree, course work within a
discipline, or other educational criteria should be electronically
attached (uploaded) to your application.
Three (3) professional references with phone number and email addresses
are required.
A college selection committee is responsible for application review and
interviews. The final candidate(s) selected to be hired will be made by
the hiring manager.
Successful completion of a background check on all persons recommended for
employment is required Individual hiring departments may elect to
administer pre-employment tests, which are relevant to essential job
functions as part of the applicant selection/hiring process.
This job description in no way states or implies that these are the
only duties to be performed by the employee occupying this position. Employees
will be required to follow any other job-related instructions and to perform
any other job-related duties requested by their supervisor. This job
description may be revised upon development of other duties and changes in
responsibilities
KCKCC is an Equal Opportunity Employer
