Fiscal Manager

Fiscal Manager

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Please see Special Instructions for more details.

Please include a resume, cover letter and contact information for at least three professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Posting Details

Posting Information

Posting Number	PG194912EP
Internal Recruitment	No
Working Title	Fiscal Manager
Anticipated Hiring Range	$65,000-75,830
Work Schedule	Monday – Friday, 8:00 am – 5:00 pm (This position may be eligible for a flexible work arrangement to include hybrid remote work).
Job Location	Raleigh, NC
Department	Post Award Financial Services
About the Department	The Finance Division provides leadership and fiscal stewardship for North Carolina State University. Managing public resources with high ethical standards, the Division establishes responsible financial practices that align with state and federal regulations, university policies, and industry standards. The Office of Post-Award Financial Services is a department within the Finance Division. The office oversees university-wide post-award financial administration for NC State University, ensuring robust stewardship, regulatory compliance, and effective financial operations across the research enterprise. The office serves as a central resource and collaborative partner to college and departmental Research Administrators, faculty, and principal investigators throughout the sponsored project lifecycle. Core operational responsibilities encompass: Financial Operations & Revenue Management: Executing project ID setup, award/attribute reviews, invoicing, deposit processing, letter of credit draws, and accounts receivable management. Compliance, Reporting & Audit: Facilitating sponsor financial reporting, effort reporting, prior approval request workflows, regulatory checklist verification, and central audit coordination. Institutional Risk & Oversight: Providing overarching financial compliance monitoring to mitigate institutional risk and safeguard university resources.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	As the Fiscal Manager, you will provide senior-level financial management, analysis, and regulatory oversight for sponsored research awards across NC State University. Reporting to the Office of Post-Award Financial Services, you will ensure the financial integrity, compliance, and accurate revenue cycle management of federal, state, and private contracts, grants, and cooperative agreements. In this role, you will independently interpret complex award guidelines, approve financial transactions, submit official sponsor financial reports and invoices under delegated authority, and serve as a primary post-award financial subject matter expert and collaborative partner to college and departmental research administrators and principal investigators across the University.  Key Responsibilities: Professional Knowledge Apply extensive knowledge of federal and state research administration requirements, including Uniform Guidance (2 CFR 200), OMB Circulars, Federal Acquisition Regulations (FAR), GAAP, and COSO internal control frameworks, to interpret and execute post-award requirements across the University. Evaluate award documents, proposals, and RFPs to establish project setups and determine appropriate financial attributes, including purpose and budget codes, billing frequency, indirect cost rates, cost-share requirements, and closeout parameters. Monitor sponsored research financial activity for compliance with federal, state, sponsor, and University requirements and identify potential audit risks. Maintain current expertise in evolving research administration regulations and contribute to professional development and institutional process improvement initiatives. Design and deliver training for central post-award staff and college and departmental research administrators to strengthen financial and compliance knowledge. Financial Management, Monitoring & Analysis Manage financial analysis, revenue management, and accounting controls throughout thelifecycle of sponsored research awards. Manage system-generated and manual invoicing, accounts receivable, letter-of-credit draw-down analyses, and debt collection activities to support effective revenue management and institutional cash flow. Prepare, reconcile, and submit complex financial reports, cost-share reports, and billing statements under delegated authority, ensuring alignment with sponsor requirements, technical performance, and reporting deadlines. Conduct detailed account reconciliations, analyze expenditure trends, investigate discrepancies, and process budget reallocations, cost transfers, and accounting adjustments. Oversee award lifecycle transitions, including setup reviews, prior approval requests, carryover and budget modifications, time extensions, audit support, and final closeout procedures. Communication & Stakeholder Engagement Serve as a primary liaison and financial advisor to principal investigators, departmental research administrators, institutional leadership, and external sponsors. Provide proactive guidance on award status, financial performance, regulatory requirements, and upcoming deadlines while building collaborative partnerships across campus. Translate complex financial and compliance requirements into clear guidance for non-financial stakeholders and navigate sensitive award issues with sound professional judgment. Conduct financial reviews and consultation meetings with departmental research personnel to assess new, active, and expiring sponsored awards. Facilitate cross-training initiatives that strengthen operational continuity across central post-award contract and grant functions. Decision-Making & Problem Solving Apply advanced analytical skills and delegated authority to resolve complex, non-routine post-award financial and regulatory issues. Serve as a central resource for evaluating complex compliance matters and balancing sponsor requirements with University policy to develop appropriate, data-informed solutions. Evaluate financial risk, investigate transaction discrepancies, and implement corrective actions to maintain institutional compliance. Exercise independent judgment and delegated signature authority to approve or deny administrative requests, policy exceptions, and financial modifications based on applicable contract and grant terms.
Other Responsibilities	In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

Minimum Education and Experience	Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Advanced knowledge of Uniform Guidance (2 CFR 200), the Code of Federal Regulations (CFR), Generally Accepted Accounting Principles (GAAP), and diverse sponsor terms to ensure institutional compliance across complex research awards. Proven ability to apply the COSO integrated framework to assess risk, enforce internal controls, exercise delegated approval authority, and successfully manage audit reviews. Advanced analytical skills to interpret intricate sponsor guidelines, resolve unique financial discrepancies, manage competing priorities independently, and ensure high attention to detail in a deadline-driven environment. Superior written, verbal, and presentation skills with demonstrated ability to translate complex financial and regulatory requirements for non-financial stakeholders, backed by advanced proficiency in Microsoft Office (specifically Excel data analysis, Word, and Access). Demonstrated adaptability to work effectively both independently with minimal oversight and cross-functionally within high-volume, collaborative team structures.
Preferred Qualifications	In-depth understanding of NC State University and State of North Carolina financial policies, accounting structures, and administrative processes. Hands-on experience with PeopleSoft Financials, including navigating system actions, running queries, and managing award data. Specialized knowledge and applied experience with Cost Accounting Standards and Uniform Guidance in a higher education or research institution setting. At least 2 years of progressively responsible post-award financial management experience, demonstrating success in complex award reconciliation, financial reporting, invoicing, and full lifecycle sponsored project oversight.
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	10/06/2026
Anticipated Close Date	10/19/2026; if posting is still active we are accepting and reviewing applications.
Special Instructions to Applicants	Please include a resume, cover letter and contact information for at least three professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number	00041176
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	498001 - Post Award Financial Services
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected]. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?
   • NCSU Website
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • HERC
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other
2. If you learned about this vacancy from "other source" or "other website", please provide the source.

   (Open Ended Question)

Application Materials Required

Required Documents

1. Resume
2. Cover Letter
3. Contact Information for References

Optional Documents