Fire & EMS Secretary
Bookmark this Posting Print Preview Apply for this Job
Position Details
Position Information
Working Title Fire & EMS Secretary
Position Status Full Time
Department School of Health Sciences
General Summary The Fire & EMS Secretary assists the director of the Fire & EMS departments. Provide administrative support to the designated directors, including fostering a welcoming, supportive environment for all students and visitors. Assist with inquiries by telephone and in person, and properly triage inquiries to maximize efficiency. Assist with daily program duties and processes, budgeting, and office functions, including filing and coordination of program documentation.
Specific Position Duties
Greet and appropriately triage students, community members, visitors, and
employees in a timely and professional manner.
Interact with students, staff, and the community in a courteous and
professional manner through telephone, email, and in-person communication.
Respond accurately to inquiries regarding Fire, Paramedic, and EMS
programs and operations at Odessa College, including the accreditation
process.
Provide administrative support, including distributing program
applications and information packets, conducting facility tours, and
providing related program materials.
Work as a team player with all staff to meet and exceed the expectations
of students, community members, visitors, and employees.
Complete purchase orders and direct pay requests as directed.
Maintain budget general ledger balances and respond to mailing inquiries.
Assist with the coordination of office functions, including advisory
meeting setup and program orientation preparation.
Assist with maintaining an inventory of supplies and coordinating ordering
processes.
Register students accepted into programs, issue and review applications,
and assist with other online requirements for selective admissions.
Remain flexible and willing to assist during peak periods of student
intake.
Attend program meetings and document meeting minutes.
Coordinate catering services as needed.
Participate in campus committees as assigned.
Perform other duties as required or directed by the department directors.
Minimum Qualifications
High school diploma.
Strong interpersonal and communication skills.
Computer skills, including proficiency in Microsoft Office and the ability
to learn software programs and databases.
Ability to work with commonly used office software applications.
Strong organizational skills and attention to detail.
Ability to work effectively with a team and multitask.
Ability to provide excellent customer service to faculty, staff, and
students.
Preferred Qualifications
Annual Salary
Hiring Range
Work Hours OC Hours M-Th 8-5:30 and Friday 8-1. Summer Hours M-Th 7:30-5:30 and closed Fridays.
Posting Detail Information
Posting Number C00109P
Job Open Date
Quick Link for Internal Postings https: // jobs.odessa.edu/postings/15396
Supplemental Questions
Required fields are indicated with an asterisk ().
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Transcripts
Optional Documents
