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University at Buffalo
Administration/Managerment

Finance Administrator, Graduate Medical Education

University at Buffalo · United States
Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 16, 2026
Offered salary$55,000 - $60,000

About the role

Employment Opportunities

Finance Administrator, Graduate Medical Education

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Posting Details

Position Information
Fiscal Year 2026-2027
Position Title Finance Administrator, Graduate Medical Education
Posting Category Staff
Department GME Office Operations - Finance
Posting Number U260057
Posting Link https://www.ubjobs.buffalo.edu/postings/63324
Employer UB Foundation Activities
Appointment Term
Position Type
Posting Detail Information
Position Summary The Jacobs School of Medicine and Biomedical Sciences is searching for a Finance Administrator.

The Finance Administrator provides financial support to the Graduate Medical Education (GME) Finance team in managing departmental activities related to the education and training of residents and fellows. Responsibilities include coordination, collaboration, and execution of financial processes for internal staff, residency program directors/coordinators, and external accounting departments. This individual will serve as a hands-on contributor, responsible for processing transactions, performing reconciliations, preparing reports, and supporting audits, while ensuring compliance with university, hospital, and regulatory requirements.

Accounting & Reporting
  • Manage accounts payable and receivable, including preparation and review of disbursement requests and deposit transmittals, in compliance with departmental procedures and University at Buffalo Foundation (UBF) guidelines.
  • Oversee activity within the Strategic Information and Reporting (SIRI) system for GME accounts.
  • Develop and maintain dashboards and financial data visualizations to monitor performance and trends.
  • Provide variance analysis, fund balance projections, cash flow forecasts, and scenario modeling to support decision-making.
  • Prepare and process accounting transactions, including journal entries, disbursements, payroll adjustments, fund transfers, invoices, and employee expense reports.
  • Perform account reconciliations, resolve discrepancies, and ensure the accuracy of financial data.
  • Assist with the preparation of monthly, quarterly, and annual financial reports.
  • Support internal and external audits through data preparation, schedules, and auditor communication.
  • Identify and recommend process improvements and contribute to documentation of financial procedures.
  • Manage general ledger activities, including expense and revenue postings, billing transactions, account reconciliation, and preparation of the Trial Balance, Balance Sheet, and Profit & Loss statements.
  • Reconcile revenue and expense funds and monitor balance sheets; coordinate with UBF accounting on adjustments in ACCUFUND Cloud Accounting Software and SIRI.
  • Prepare ad hoc payroll cost reports, including self-funded health and dental plan analysis.
  • Lead fiscal year-end closing activities, including fund reconciliations, general ledger review, and adjusting journal entries (AJEs).
  • Oversee hospital and university residency/fellowship program accounts receivable and payable within the multi-hospital funding environment.
  • Support federal compliance requirements for Buffalo VA Medical Center contracts, including funding schedules, accruals, and mandated reporting.

Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.
Minimum Qualifications
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.
  • One or more years of professional experience in accounting, finance, auditing, financial analysis, or performing similar financial operational functions.
  • Demonstrated proficiency with Microsoft Excel, including formulas, pivot tables, charts, and data analysis.
  • Strong analytical, problem-solving, and reconciliation skills.
  • Excellent attention to detail and commitment to accuracy.
  • Strong organizational, communication, and time management skills with the ability to manage multiple priorities.
  • Ability to work both independently and collaboratively in a team-oriented environment.
Preferred Qualifications
  • Knowledge of payroll labor costs, payroll taxes, and employee benefit program analysis.
  • Payroll and benefit cost experience.
  • Self-motivated, proactive, organized, and detail-oriented with strong energy and initiative.
  • Experience with AccuFund, SIRI, and Concur software.
  • CPA, CMA, or MBA credential.
  • Experience in academic medicine, healthcare finance, or higher education.
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range $55,000 - $60,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Job Type Full-Time
Campus Downtown Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name LeeVaughn Spates
Contact's Pronouns
Contact's Title Associate Director for GME Finance and Operations
Contact's Email [email protected]
Contact's Phone 716-829-6349
Posting Dates
Posted 07/09/2026
Deadline for Applicants Open Until Filled
Date to be filled
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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