Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Fixed contract (1-4 years)
Full time
Reference
N/A
Posted
Oct 16, 2026
About the role
Employment Opportunities
Fellowship Training Program Administrator and Clerkship Coordinator, Department of Anesthesiology
Bookmark this Posting Print Preview | Apply for this Job
Posting Details
Position Information| Fiscal Year | 2026-2027 |
|---|---|
| Position Title | Fellowship Training Program Administrator and Clerkship Coordinator, Department of Anesthesiology |
| Posting Category | Staff |
| Department | Department of Anesthesiology |
| Posting Number | U260081 |
| Posting Link | https://www.ubjobs.buffalo.edu/postings/64134 |
| Employer | University Affiliates |
| Appointment Term | |
| Position Type |
| Position Summary | The Department of Anesthesiology in the Jacobs School of Medicine and Biomedical Sciences is seeking a highly organized and collaborative Training Program Administrator for Anesthesiology Fellowships & ANE Medical Clerkship Coordinator. This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc., a New York not-for-profit university faculty practice corporation. This is not a New York State or University at Buffalo employment position. Employment benefits and policies are provided through University at Buffalo Anesthesiology, Inc. and differ from those available to University at Buffalo/SUNY employees. This position provides comprehensive administrative and programmatic support for the department’s fellowship training programs and medical student education activities, working closely with Fellowship Program Directors, the Clerkship Director, faculty, fellows, medical students, and institutional partners. In this position, you will: • Coordinate the day-to-day administration of anesthesiology fellowship programs and medical clerkship activities, ensuring compliance with departmental, GME, ACGME, ABA, and University requirements. • Manage fellowship recruitment and onboarding activities, including applications, candidate communications, interview coordination, selection processes, orientations, and related documentation. • Develop and maintain fellowship rotation schedules, program records, evaluations, duty-hour and compliance reporting, and required data within MedHub and other institutional systems. • Coordinate educational and program activities, including lectures, Journal Clubs, meetings, workshops, conferences, graduations, and other fellowship and medical student events. • Support Fellowship Program Directors and the Clerkship Director with program administration, accreditation requirements, meeting preparation and minutes, testing, evaluations, and ongoing program initiatives. • Coordinate fellowship and medical student recruitment and engagement efforts, including promotional activities, fellowship advertising, and administrative support of the Anesthesiology Interest Group. • Maintain accurate and confidential electronic and program records and respond to verification, recommendation, and other program-related requests. • Collaborate with faculty, trainees, medical students, and University partners to support the continued growth and success of the department’s graduate and undergraduate medical education programs. Our University Affiliation University at Buffalo Anesthesiology, Inc. practice plan, proudly supports the academic and educational mission of the University at Buffalo and its Jacobs School of Medicine and Biomedical Sciences. The University at Buffalo is a flagship of the State University of New York system and a premier, research-intensive public university recognized for academic excellence, research, and its impact locally and globally. Through its university affiliation, this position offers the opportunity to work within a collaborative academic medicine environment supporting faculty, residents, fellows, and medical students. |
|---|---|
| Minimum Qualifications |
|
| Preferred Qualifications |
|
| Physical Demands | |
| Driving Requirements | This position will never drive a university owned vehicle. |
| Salary Range | $0.00 |
| Additional Salary Information | The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. |
| Job Type | Full-Time |
| Campus | Downtown Campus |
| Posting Alerts | |
| Special Instructions Summary | Please note: This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc. This is not a New York State or University at Buffalo employment position. Applicants should submit a resume and cover letter outlining their qualifications and relevant experience. Applicants with experience in Graduate Medical Education (GME), residency or fellowship program administration, MedHub, or similar medical education management systems are encouraged to highlight this experience in their application materials. Please complete all supplemental questions as part of your application. |
| Is a background check required for this posting? | No |
| Background Check Notification |
| Contact's Name | Samantha Gray |
|---|---|
| Contact's Pronouns | she/her |
| Contact's Title | Executive Assistant to Chair |
| Contact's Email | [email protected] |
| Contact's Phone | 716-829-6102 |
| Posted | 09/01/2026 |
|---|---|
| Deadline for Applicants | Open Until Filled |
| Date to be filled |
| Number of References Required | 3 |
|---|---|
| Reference Cutoff Date | |
| Instructions to Applicant |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
Please indicate your current employment affiliation with the University at Buffalo.
- Faculty
- Faculty Student Association (FSA)
- Research Foundation Employee
- State Classified
- State Professional
- UB Foundation
- TA/GA
- Student
- No Current Employment Affiliation
- *
How did you first hear about this employment opportunity?
- AcademicKeys.com
- CareerExposure.com
- CareerWomen.com
- Chronicle of Higher Education
- DiversitySearch.com
- GoogleJobs.com
- HERCjobs.org
- HigherEdJobs.com
- IMDiversity.com
- Indeed.com
- LinkedIn.com
- MBACareers.com
- Conference
- Personal Referral
- UBJobs.buffalo.edu
- Other
- WNY Jobs
- *
Are you a SUNY employee eligible for special consideration as a result of retrenchment?
- Yes
- No
- *
Do you meet at least one of the following minimum qualifications?
- Associate degree or higher
- At least two years of full-time experience in a clinical or administrative setting
- Neither of the above
- *
This position occasionally requires work outside standard business hours, including evenings and/or weekends, for program events and activities. Are you able to meet this requirement?
- yes
- No
- *
If you have experience with MedHub or another residency/fellowship management, credentialing, or similar administrative system, please list the system(s) you have used.
(Open Ended Question)
Documents Needed To Apply
Required Documents- Cover Letter
- Resume
How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.
Please sign in or create an
account to add this post to favorites