Facilities Specialist 2
Location: Stanford, CA, United States · Reference: 200556
Stanford Medicine's Departments of Neurosurgery and Neurology are growing
their facilities support team and looking for a proactive, solutions-oriented
Facilities Specialist 2. This role is essential for supporting over 200
faculty members across 21 buildings and 50 labs, ensuring an environment that
supports clinical care, research, and education. The successful candidate
should be able to work independently and coordinate operations, maintenance,
repairs, inventory management, and refurbishment for the university's
facilities and building systems.
We're seeking someone with hands on experience in facilities support, strong
analytical thinking, and excellent interpersonal skills including
communication, adaptability, and problem-solving. If you're highly motivated,
thrive on challenges, and have what it takes to succeed in this role, we
invite you to apply!
DESIRED QUALIFICATIONS:
Familiarity with a research laboratory environment, including safety and
compliance protocols.
Experience in higher education and research laboratory environments,
including safety and compliance protocols.
Experience in project management, with working knowledge of relevant
software and templates.
Proficient in preparing calculations and reports using Microsoft Excel.
Strong interpersonal and communication skills, with the ability to engage
effectively with a diverse academic and medical community.
Demonstrated problem-solving abilities with a proactive approach to
identifying and resolving issues.
Adaptability and an ability to thrive in a dynamic environment, managing
multiple priorities and working effectively under pressure.
CERTIFICATIONS & LICENSES:
Must possess and maintain a valid California non-commercial Class C Driver's
License.
PHYSICAL REQUIREMENTS:
Frequently stand/walk, seated, performs desk-based computer tasks.
Occasionally climb (ladders, scaffolds, or other),
twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine
manipulation, use a telephone, writing by hand, lift/carry/push/pull
objects that weigh up to 20 pounds
Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh >40 pounds.
Ability to obtain and maintain a California Non-commercial Class license
and ability to drive day or night.
- Consistent with its obligations under the law, the University will
provide reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Requires 24-hour response availability seven days per week for emergency
situations.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford
colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns; uses
and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies
and procedures, including but not limited to the personnel policies and
other policies found in the University's Administrative Guide,
https:// adminguide.stanford.edu.
When conducting university business, must comply with California Vehicle
Code and Stanford University driving requirements.
Responsibilities
Core Duties :
Serve as property operations / maintenance point of contact for
facilities' issues in assigned building(s), unit(s), lab(s);
initiate work requests, monitor completion; manage maintenance and
renovations budget; coordinate and monitor routine maintenance services
completion (trash, utilities, custodial, pest control, long term
preservation, inspections, grounds, landscapes, alarms, systems &
equipment), suggest metrics, monitor and report related trends.
Perform condition assessments on appearance, equipment, or troubleshooting
( formulated by another group, FSM), analyze results and decide status;
identify and establish preventive maintenance plan; coordinate & integrate
utility usage/optimization(monitor usage, gather info, provide
recommendations, follow-up, shutdown requirements), analyze data and
provide recommendations; coordinate, direct, inspect and approve contract
work, third party vendors; identify, recommend & implement building
operations & process modifications to the facility for increased
productivity and/or cost reduction, manage related budget; coordinate
maintenance logistics (to avoid faculty conflicts, events).
Handle property administration by troubleshooting, completing tagging,
data entry & inventory; completing purchase orders, receiving; completing
record keeping; establishing tracking systems; and gathering information
and support for space allocation decision makers.
Implement facility security programs by developing procedures/practices,
distributing keys, providing building access, monitoring access records,
assessing security infrastructure needs (security cameras, interlocks,
alarms); and assessing and changing access schedules.
Complete project coordination by: performing the assigned tasks within
department projects; acting as a project coordinator/liaison; and
overseeing and executing projects (limited to small, local projects),
including their organization, scheduling, budgeting, and implementation.
Serve as safety management coordinator by: correcting identified safety
issues, performing root cause analysis, identifying and tracking
corrective actions; tracking chemical inventory, disposal, hazardous
waste; developing, coordinating, evaluating and ensuring compliance with
disposal procedures in laboratory settings; developing and conducting
safety training and/or new employee facility orientation; and maintaining
and participating in emergency preparedness, recovery and business
continuity coordination.
Coordinate communications services (network administration, desktop
support, primary troubleshooting, and telephony liaison); provide
updates, alerts, notifications to building occupants, including websites,
phones; and oversee mailing services, shipping and delivery.
Coordinate space management and planning activities including: analyzing
moves for minimal disruption; move coordination; space inventory; space
allocation tracking; specifying set-ups; maximizing space utilization;
providing input into facilities renewal model; and capital plan
implementation (as assigned).
May supervise assigned lower level staff engaged in supporting the
physical environment and building systems.
Minimum Education :
Bachelor's degree
Minimum Experience :
Three years related, demonstrated facilities management experience, or a
combination of education and relevant experience.
Knowledge, Skills and Abilities :
Analytical skills to analyze and track complex space, equipment and
financial data.
Interpersonal skills, mature judgment required to interact effectively
with a broad range of people, including faculty and vendors, both
individually and in groups.
Ability to coordinate and manage multiple projects with competing
priorities, meet deadlines and project plans with short- and long-term end
dates.
Working knowledge of applications such as Excel, Word, PowerPoint,
Project.
Experience working with internal and external vendors and services
contracting.
Background knowledge of safe handling and disposal of chemicals and
hazardous waste; emergency preparedness plans and their implementation;
and property administration specific to PO tracking, receiving, and
inventory control.
Qualifications
REMOVE STATEMENT BEFORE POSTING - KEEP LANGUAGE BELOW, IF APPLICABLE.
REMOVE IF NOT APPLICABLE
Drivers License Requirements
Must possess and maintain a valid California non-commercial Class C
Driver's License.
Ability to drive day or night.
When conducting university business, must comply with the California
Vehicle Code and Stanford University driving requirements.
