Facilities and Operations Coordinator

Facilities and Operations Coordinator

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Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Details

Position Information

Posting date	10/14/2026
Closing date
Open Until Filled	Yes
Position Number	1011584
Position Title	Facilities and Operations Coordinator
Hiring Range Minimum	Please inquire.
Hiring Range Maximum	Please inquire.
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	n/a
Is this a grant funded position?	No
Position Purpose	Assists in the day-to-day coordination of athletics facilities operations and event management functions. Supports facility operations, building manager oversight, event logistics, operational follow-up, access coordination, and departmental administrative support while contributing to a positive and efficient operational environment. Supervises building managers responsible for supporting the daily operation and readiness of assigned athletics facilities.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Experience: At least 2 years of experience in coordinator, facilities operations or event management, or a combination of both Proven track record of successfully managing multiple projects and tasks simultaneously Experience working in a fast-paced, dynamic environment Skills: Strong organizational and communication skills Ability to work effectively with diverse groups, including staff, students, and external partners Ability to prioritize tasks, manage time, and meet deadlines Ability to manage budgets and track expenses Physical ability to lift, carry, and move supplies and equipment as needed Strong attention to detail and problem-solving skills Ability to think critically and make sound judgments Strong customer service skills, including ability to handle conflicts and complaints Ability to work independently and as part of a team Strong time management and prioritization skills Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Basic knowledge of facilities management software (e.g., maintenance tracking, inventory management) Other: Availability to work flexible hours, including evenings, weekends, and holidays Ability to handle emergency situations, including injuries and weather-related issues
Preferred Qualifications	Certifications/Licenses: First Aid/CPR certification (or willingness to obtain) Basic Life Support (BLS) certification (or willingness to obtain) Familiarity with OSHA regulations and safety protocols Other Bachelor’s degree in a related field (e.g., facilities management, event management, hospitality) preferred Familiarity with event management software and systems (e.g., ticketing, scheduling) Basic knowledge of facilities management principles, including maintenance, upkeep, and safety protocols Familiarity with event management software and systems (e.g., ticketing, scheduling)
Department Contact for Recruitment Inquiries	Mariruth Graham
Department Contact Phone Number	603-646-5666
Department Contact for Cover Letter and Title	Alan Reed, Associate Athletic Director for Faciltiies and Operations
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Yes
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/87488

Key Accountabilities

Description

Facilities OperationsAssists in the day-to-day coordination of athletics facilities operations. • Conducts quality control walkthroughs of athletics facilities to ensure proper function, cleanliness, and operational readiness. • Supervises building managers responsible for supporting the daily operation, monitoring, and readiness of athletics facilities. • Coordinates building manager schedules, assignments, training, and day-to-day work expectations. • Serves as a resource for building managers in addressing routine facility issues, operational questions, and established facility procedures. • Assists with basic work order coordination, operational follow-up, and tracking. • Supports coordination of office moves and operational logistics with campus partners. • Supports access control administration, including key distribution, card access coordination, and event unlock support. • Assists with operational inventory tracking and departmental supply coordination. • Oversees mailroom operations and departmental package distribution processes. • Assists with maintaining organization and operational readiness of shared departmental spaces.

Percentage Of Time

55

Description

Event ManagementServes as a primary event manager for multiple home varsity contests. • Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff. • Coordinates game day staff, including officials and coaches, to ensure adequate personnel for game operations and to support visiting teams. • Supports the implementation of policies and procedures that contribute to high-quality varsity athletics events for both the participants and spectators. • Works with head coaches to understand home events’ needs and preferences. • Ensures proper facility and equipment set-up for events. • Coordinates and helps execute special DCARD events, including but not limited to, AD’s BBQ, Celebration of Excellence, Holiday Party, All-Staff meetings, DAAB meetings. • Coordinates with event workers to ensure responsibilities are clear and duties are performed properly. • Handle on-site operational issues and emergencies, including weather issues and crowd management, and serves as a liaison with Dartmouth Safety and Security and Hanover Police when applicable.

Percentage Of Time

35

Description

Administrative & Departmental Support • Assists with administrative tracking, operational documentation, facility records and departmental support efforts. • Supports Facilities & Operations projects, initiatives, and operational follow-up as assigned. • Demonstrates a commitment to professionalism, inclusion, and collaboration through actions and communication with others. • Performs other duties as assigned.

Percentage Of Time

10

-

--	Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
--	Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • [email protected] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • HigherEdMilitary
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you selected “other” above, please indicate where you first heard about the opportunity:
   • NCAA Marketplace
   • DI Ticker/CollegeSports.com
   • Collegiate Sports Connect/csconnect.live
   • NACDA
   • Women Leaders in Sports
   • College Sports Communications
   • Intercollegiate/WinAD
3. If you would like to add more information to your answer, please specify here:

   (Open Ended Question)

4. How many years of full-time experience do you have working in a collegiate environment?
   • 0-1 years
   • 1-3 years
   • 3+ years

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Additional Document #1