Thanks for visiting our Job Board. Please review our open positions and
apply to the positions that match your qualifications.
Executive Support Specialist
The Executive Support Specialist serves the University of Mary's Executive
Services by providing comprehensive administrative, logistical, and
hospitality support that advances the strategic priorities of the University,
including Vision 2030 initiatives.
This role supports the daily work of Executive Services through careful
coordination of communication, scheduling, meetings, travel, and special
projects. The Executive Support Specialist works closely with the Coordinator
of Executive Services and executive leadership to ensure operations are
carried out with professionalism, efficiency, confidentiality, and a spirit of
Benedictine hospitality.
The ideal candidate is highly organized, attentive to detail, service-minded,
and comfortable working in a fast-paced, mission-driven executive environment.
Candidates will be invited to demonstrate a willingness to support and promote
the Christian, Catholic, and Benedictine mission of the University of Mary.
Benefits Include:
Retirement benefits with an 8% match
Medical, Dental, and Vision insurance
Free or discounted tuition for employees and dependents
Discounted Meal Plan
Discounted membership at the campus Wellness Center
Essential Roles and Responsibilities Include:
Interacts with the University community and visitors in a welcoming and
friendly manner that reflects Benedictine hospitality
Communicates openly and proactively within Executive Services while
maintaining strict confidentiality and professional discretion regarding
the University's operations
Coordinates and manages special projects of Executive Services and Vision
2030 initiatives
Oversees and manages speaking requests for the leadership of the
University, determining availability and travel arrangements in
collaboration with the Coordinator of Executive Services
Leads and manages executive travel operations, overseeing planning,
coordination, and real-time adjustments for airfare, lodging, and ground
transportation across Executive Services.
Collaborates with the Coordinator of Executive Services to research and
gather background information for Executive Services in preparation for
meetings, speaking engagements, and upcoming events, particularly for the
Executive Vice President
Manages and coordinates special meetings and events, such as capital
campaign meetings and employee formation seminars, ensuring that
appropriate contacts are made and necessary equipment, supplies, and
materials are available
Provides minutes and agendas for meetings, at the request of the Executive
Vice President
Provides support for meetings and activities of the Board of Regents
Manages and coordinates pilgrimages sponsored by Executive Services
(e.g., President's Club Pilgrimage, High School Rome Pilgrimage)
Desired Minimum Qualifications, Education, and Experience Include:
Required: Bachelor's degree
Required: Minimum of two years of related administrative experience
Upholds and supports the Christian, Catholic, and Benedictine mission of
the University of Mary.
Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic
constitution on Catholic colleges and universities.
Builds a culture of ready and earnest hospitality throughout Executive
Services and the broader University, in accord with Saint Benedict's
admonition that all be received as Christ.
Knowledge and Skills Required:
Excellent verbal and written communication skills.
Strong organizational skills and attentiveness to detail.
Ability to work both independently and collaboratively as part of a team.
Demonstrated commitment to exceptional customer service.
Proficiency with Microsoft Office applications and standard administrative
technologies.
Comfort with technology, electronic data processing, and basic database
management.
Ability to manage multiple priorities and adapt to changing needs.
About the University of Mary
We thank you for your interest in the University of Mary. Founded in 1959 by
the Sisters of Annunciation Monastery, the campus overlooks the beautiful
Missouri river and is located in Bismarck, North Dakota, a community of
approximately 75,000 people, with wonderful family and parish life, friendly
neighborhoods, enjoyable recreational and cultural facilities, a low crime
rate, clean air, and excellent schools. The University of Mary, with an
enrollment of over 3,800 students, is accredited by the Higher Learning
Commission of the North Central Association.
For more information on the University of Mary, please watch a short video by
clicking on this link: https: // youtu.be/Go37Hy6QrVs
Review of application materials will begin immediately. Position will remain
open until filled.
To view all of our current openings, please visit our career page at
https: // universityofmary.applytojob.com/apply/.
Equal Opportunity Employer
