Faculty of Health, Medicine and Behavioural Sciences (HMBS)
Full-time fixed term position through to January 2026 with salary in the range $78,944.40 - $87,750.37 (HEW 5), plus a generous super allowance of up to 17%.
Based at our St Lucia campus
The newly established Faculty of Health, Medicine and Behavioural Sciences will be an interdisciplinary powerhouse of innovation and collaboration to lead integrated solutions to the needs of the communities we serve locally and globally. UQ offers one of the widest ranges of health and behavioural sciences programs of any Australian university, and the ambition for this new Faculty will be to leverage its unified suite of esteemed schools, institutes and centres to unlock opportunities within UQ and with external partners.
As an Executive Assistant, you will provide high-level administrative support to the Associate Dean (Academic) and Associate Dean (Research). You will manage a diverse workload, liaise with stakeholders, and contribute to the smooth operation of the Executive Office.
Key responsibilities will include:
Executive Support:
Manage schedules, coordinate meetings, and handle correspondence.
Prepare briefing materials and support key initiatives.
Administrative Support:
Coordinate projects, events, and conferences. Liaise with stakeholders and respond to inquiries.
Coordinate the activities of local committees and working groups, organise meeting dates, agendas and action lists.
Manage financial matters, including reimbursements and budget management.
Office Management:
Maintain office systems and processes.
Ensure smooth operations and provide support to team members.
Relevant work experience in a related field.
Strong organizational and time management skills.
Proficiency in software applications.
Excellent communication and interpersonal skills to effectively interact with stakeholders.
Ability to build rapport and provide excellent customer service.
You must have unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.
About UQAs part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
17% superannuation contributions, 17.5% annual leave loading.
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
On campus childcare options, Cheap parking (from just $5.75 a day), Salary packaging options.
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You' section
Resume
For more information about this opportunity, please contact Melanie at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.
Applications close 4 December 2024 at 11.00pm AEST (Job Reference Number - R-45686).
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.