Post Title: Executive Assistant
SBU/Department: Office of the Vice-Chancellor
FTE: 1 fte (working 37 hours per week)
Duration of Contract: Permanent
Salary: UH6 £31,396pa to £33,966pa with potential to progress to £37,099pa by annual increments on achieving designated skills and experience
Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year
Location: College Lane Campus, Hatfield
Main duties and responsibilities
We are recruiting for an Executive Assistant to form part of a team providing a comprehensive executive support service to the Office of the Vice-Chancellor (OVC) senior management team. The post holder will undertake a range of key activities such as diary management, meeting servicing, and general administrative tasks, as well as taking decisions and actions on behalf of OVC members. You will plan workloads, manage diary commitments and deal with correspondence relating to the OVC senior manager's responsibilities in the leadership and management of the University. This will involve working closely with senior managers across and outside the University, including government agencies, sector bodies and external contacts. You will also draft reports and letters for the OVC, initiate responses or respond to correspondence and to personal and telephone enquiries from staff at all levels, senior external contacts and the general public.
Skills and experience needed
You will have evidence of prior experience in clerking, servicing meetings and committees at the highest level of an organisation and significant experience in a range of administrative roles supporting executive level managers. Extensive administrative experience in a complex and dynamic organisation and the ability to interact and communicate effectively with a wide range of people at all levels is essential. You will be a professional self-starter wo can use their own initiative and have excellent communication skills (written format and oral communication skills) and interpersonal skills as well as excellent organisation, planning and administrative skills, with close attention to detail.
Qualifications required
You will be educated with a minimum of an undergraduate degree or equivalent, or substantial proven experience.
Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.
We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work, or demonstrate access to UK Right to Work, before an offer is made.
Contact Details/Informal Enquiries: Catherine Singer, Head of Vice Chancellor's Secretariat, [email protected]
Closing Date: 07 May 2024
Interview Date: TBC
Reference Number: 058838
Date Advert Placed: 22 April 2024
Our vision is to transform lives: UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts