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EW
Administration/Managerment

Executive Assistant to the Vice President of Student Success & Engagement

Edward Waters College (Jacksonville, Florida) · United States
Deadline
Mar 04, 2027
Closing in 136 days
Location
N/A
United States
Employment
None
Full time
Reference
N/A
Posted Sep 08, 2026

About the role

Type: Full-Time Posted: 10 days ago Application Due: Open Until Filled Category: Executive Assistants

Duties and Responsibilities

  • Serve as the point of contact for student complaints, concerns and inquiries. Additionally, document said communication as well as routing students and constituents to the appropriate resource for resolution
  • Acting as the administrative point of contact between the executives and the internal/external EWU Community
  • Fielding and receiving calls and routing correspondence as the front line for the VP's office
  • Handling Vice President requests and queries appropriately
  • Maintain a schedule, arrange meetings, make travel arrangements and appointments
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Gather information for each special event and project and ensure that collected data is consistent
  • Negotiate vendors for space and venue
  • Propose ideas to staff with a view to improve event planning and implementation processes
  • Coordinate the setup and teardown of events including décor, stage and dance floors
  • Ensure that proper furniture is procured keeping in mind the individual theme of the event
  • Prepare materials and reports for Cabinet Meetings, Board Meetings, and Weekly Staff Meetings
  • Ensure that a proper rehearsal has been arranged prior to the time of the event
  • Manage and track event expenses and ensure that all financial details are appropriately recorded
  • Perform other duties as assigned or required
  • Assist all departments within the division with administrative paperwork tracking throughout the university offices.

    • Required Experience & Skills

  • Excellent writing and communication skills
  • Proficiency in data collection, budgeting, and conflict resolution
  • Proven experience as an executive administrative assistant, senior executive assistant or in a similar secretarial position
  • Complete comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Discretion and confidentiality

    • Minimum Education Required

  • Bachelor's Degree
  • Additional qualification as a personal assistant would be considered an advantage

    • Edward Waters University values Diversity and is an Equal Opportunity Employer.

    Apply Now

    Related Searches:
  • Executive Assistants

    • How to apply

    Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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