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Administration/Managerment

Executive Assistant to the President

Angelo State University · United States
Deadline
Oct 14, 2026
Closing tomorrow
Location
N/A
United States
Employment
None
Reference
N/A
Posted Sep 30, 2026
Offered salary$60,000 - $65,000

About the role

Executive Assistant to the President

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Posting Details

Position Information
Job Title Executive Assistant to the President
Position Number 999852
Department President's Office
Salary $60,000 - $65,000
Remote No
Job Summary Provides advanced administrative and executive support to the Office of the President. Responsible for coordinating office operations, managing executive schedules, preparing correspondence and materials, planning events and meetings, maintaining records, and serving as a primary point of contact for internal and external constituents. The position exercises discretion and independent judgment in handling confidential matters while also supporting Presidential initiatives, special projects, and executive communications.
Essential Duties 1.Executive Operations Support
Continuously improves the operational effectiveness of the President’s Office by evaluating existing processes, identifying opportunities for automation and technology enhancements, implementing process improvements, maintaining administrative systems, and assisting the President and Chief of Staff with special assignments and emerging priorities.

2. Administrative Support and Office Operations
Coordinates the daily operations of the Office of the President, including management of phones, calendars, scheduling appointments, arranging travel, processing documents, maintaining files, and ensuring efficient office workflow. Identifies technology and processes to streamline manual processes. Hires, trains, and supervises student assistant to support in these operations.

3. Budget and Financial Administration
Assists with the administration and monitoring of office budgets by entering and tracking annual budget information, processing purchase requisitions, maintaining records of departmental expenditures, reconciling procurement card transactions, reviewing monthly budget reports, approving payments for fulfilled purchase orders, and ensuring compliance with university purchasing procedures and best practices.

4. University Events, Committees, and Recognition Programs
Coordinates and supports institutional events and special functions sponsored by the President’s Office, including the ASU Awards Ceremony, Back-to-School Reception, Christmas Party, Faculty Promotion Reception, and other university events. Compiles and distributes the annual Committees and Councils document, maintains annual mailing and recognition lists, coordinates retirement recognition, and works collaboratively with departments across campus to support university traditions and engagement activities.

5. Executive Communications and Meeting Support
Prepares, edits, and coordinates correspondence, reports, presentations, agendas, and briefing materials for the President. Coordinates meeting logistics, compiles supporting documentation, records action items as needed, and facilitates follow-up on requests and assignments.
Knowledge, Skills and Abilities
  • Knowledge of office management, administrative procedures, and university operations.
  • Skilled in managing calendars, meetings, events, and complex scheduling activities.
  • Skilled in processing and monitoring financial transactions, including purchasing, purchase orders, procurement card reconciliation, budget tracking, and related administrative processes.
  • Skilled in preparing and editing correspondence, reports, presentations, and other professional documents.
  • Skilled in the use of Microsoft Office and other technology systems used to support office operations.
  • Ability to maintain confidential and sensitive information with discretion and professionalism.
  • Ability to communicate effectively and professionally with diverse internal and external constituents.
  • Ability to prioritize multiple assignments, meet deadlines, and adapt to changing priorities.
  • Ability to establish and maintain effective working relationships with individuals at all levels of the organization.
  • Ability to work independently with a high degree of accuracy, attention to detail, and initiative.
Minimum Qualifications
  • Bachelors degree or equivalent coursework and four years of progressively responsible administrative support experience; or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the position.
  • Experience supporting executive leadership, managing complex schedules, coordinating events, administering budgets, and handling confidential information required.
Preferred Qualifications
Physical Requirements
EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at [email protected].
Posting Detail Information
Posting Number S1182P
Open Date 09/29/2026
Close Date 10/14/2026
Desired Start Date 11/02/2026
Review Start Date
Open Until Filled No
Special Instructions to Applicants
Required Number of References

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • ASU Employment Website
    • Chronicles of Higher Ed
    • HigherEdJobs
    • Inside Higher Ed
    • Texas Workforce Commission
    • Social Media (LinkedIn. Facebook. Instagram)
    • Employee Referral / Word of Mouth
    • Other

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. List of References

How to apply

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