Executive Assistant - School of Music

University of Queensland
June 13, 2024
Offerd Salary:$77,396 - $86,029
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
  • School of Music

  • Permanent, part-time position

  • Support our Head of School and the operations of the office

  • Join a creative, high-performing and strongly engaged school

  • Based at St Lucia Campus

  • About UQ

    As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5.75 a day)

  • Salary packaging options

  • About This Opportunity

    As an Executive Assistant in the School of Music, you will cover a range of administrative and secretarial support to the Head of School, while also supporting the overall operations of the office. We are seeking a candidate to manage the smooth running of the Executive's day-to-day schedule, including managing the electronic diary, coordinating communications, scheduling meetings and travel, and handling correspondence and enquiries. You will provide administrative and secretarial support to boards and committees, proactively plan and manage key projects, events, and conferences, and brief senior staff on relevant issues for meetings. The role also involves overseeing administrative flow, liaising with a wide range of stakeholders, managing financial tasks such as reimbursements and expenses, and processing payment approvals.

    Key responsibilities will include, but are not limited to:

  • Ensure the smooth running of the Executive's day-to-day work schedule,

  • Coordinate and provide administrative and/or secretarial support to relevant boards and committees

  • Proactively plan, coordinate and support key divisional projects events and conferences

  • Ensure the relevant senior or executive staff member/s are briefed on relevant issues and background information in preparation for meetings.

  • Provide oversight and coordination of information and the day-to-day administrative flow with the relevant senior or executive staff member/s office

  • Liaise with and respond to a wide range of enquiries from staff and students at all levels across the University, representatives from government, industry and members of the wider community

  • Organise relevant financials (i.e., manage reimbursements and other expenses in line with University financial policy and procedures)

  • This is a part-time (25 hours per week), permanent position.

    At HEW level 5, the full-time equivalent base salary will be in the range $77,396 - $86,029, plus a generous super allowance of up to 17%. The total FTE package will be up to $90,553 - $100,654 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.

    About You

    We are seeking a motivated, organised and experienced Executive Assistant to provide a high level of executive assistance and administrative support. Candidates require previous administrative, executive support or secretarial experience; excellent interpersonal and written communication skills and the ability to prioritise their own workload and work independently to meet deadlines.

  • A bachelor's degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.

  • Excellent organisational and time management skills as well as a commitment to a high level of customer service.

  • High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.

  • Advanced stakeholder management and engagement skills.

  • Excellent time management skills.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
  • Questions?

    For more information about this opportunity, please contact Gary Johnson (School Manager) at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, people with a disability, or age. Accessibility requirements and/or adjustments can be directed to [email protected].

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Thursday, 13 June 2024 at 11.00pm AEST (Job Reference Number - R-39418).


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