Executive Assistant - Office of the Provost

Bond University
June 16, 2024
Offerd Salary:$38,470
Working address:N/A
Contract Type:Fixed term for 2 yea
Working Time:Part time
Working type:N/A
Ref info:N/A

Executive Assistant - Office of the Provost

Part-time {0.5FTE or 18.23 hours per week}, Fixed term for 2 years. Working hours will be over 5 days (or 4 days by negotiation).
Reference number: 117525250

About the position

As Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

•    Challenging and rewarding role delivering high quality executive administration and support.
•    Opportunity to engage & work in partnership with key stakeholders across the university. 
•    Be part of the bond community, excellent location, and benefits package. 

Join Australia’s number one University for student experience*, and enjoy staff benefits including:

•    Free staff car parking
•    Up to 18/26 weeks of parental leave#
•    Salary packaging options for FBT and Non-FBT items#
•    17.5% of base salary leave loading
•    Staff wellbeing program
•    Free & Confidential Employee Assistance Program available for all staff
•    Study assistance for staff and dependents#
•    Corporate health and finance discounts 
•    Onsite Medical Centre and Counselling Services 
•    Onsite Sports Centre including gym, fitness classes and pool#

About the Position

We are seeking an experienced part time Executive Assistant to join the Office of the Provost.  This fast-paced, multifaceted role will be tasked with providing high level administrative and executive support for the Provost including diary management, travel arrangements and secretariat responsibilities. It will also be required to draft reports and communications, undertake background research and collate accurate information, plan and oversee events and functions, and support finance and HR related duties for the Office.  The Executive Assistant will be the first point of contact for internal and external visitors and will therefore have exceptional client service experience along with the proven ability to always represent the Office professionally. 

About the person

This position would suite a natural organiser and therefore we will be looking for candidates to demonstrate the following:

  • Relevant tertiary qualifications or equivalent extensive experience in a similar Executive Assistant position.
  • Experience in coordinating and managing projects, events, and meetings, including logistics, travel, agendas, and follow-ups.
  • Proven ability to manage multiple tasks, prioritise workloads, and meet deadlines with a strong attention to detail.
  • Exceptional verbal and written communication skills, with the ability to draft clear and concise correspondence, reports, and presentations.
  • Strong sense of discretion and ability to handle confidential information with integrity and sensitivity.
  • Excellent interpersonal skills, with the ability to build relationships and work effectively with diverse teams and stakeholders.
  • Demonstrated good judgment and decision-making capabilities in high-pressure situations along with the ability to anticipate issues and proactively address them.
  • Advanced proficiency using information technology, especially the Microsoft Office suite, email and internet and electronic diaries.

Salary details

The salary for this 0.5 FTE position commences at $38,470.07 per annum (Full-time Equivalent is $76,940.14 per annum) plus 12% superannuation per annum.

Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.

Additional information

Position-related enquiries can be directed to Leanne Stewart, Business Coordinator, Office of the Provost on [email protected]

Application and submission details

For further details regarding this appointment, please reference the Position Description and Selection Criteria.

Applicants can apply using the Apply Now button. All candidates are required to register online via our candidate portal prior to submitting an application. We request that you submit the necessary supporting documents to support your online application. These documents should include your Curriculum Vitae/Resume and a Cover Letter addressing the Selection Criteria outlined in the Position Description above.

For current Bond University staff, apply directly via HR Connect, log in with staff credentials, from the Home dashboard select Careers, select the role and apply.

If you require any assistance with your application submission, please visit Applying for jobs at Bond.

Applications close: 5:00pm, Sunday 16 June 2024

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

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