Executive Assistant (HEO 5)

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Based in UniSA Online at the City West campus

Full-time (1.0FTE), fixed term contract until 31 December 2025

Commencement Salary: $76,304 per annum (plus 17% superannuation)

About You

You are an experienced flexible and resilient Executive Assistant who is passionate about providing exceptional service and support. You are creative, enterprising, and innovative, and your warm and engaging interpersonal skills allow you to easily build rapport and influence at all levels of an organisation. You work effectively under pressure, and you are comfortable making judgements about competing priorities, and initiating appropriate independent action as necessary. You display a high level of tact, diplomacy and confidentiality, and you hold yourself to the highest moral and ethical standards.

About the Role

Reporting directly to the Manager: Academic and Executive Operations, you will provide operational and administrative support to the Executive Director: UniSA Online, the Executive Leadership team and the broader Unit. The position is responsible for establishing and/or maintaining administrative systems and processes and providing broad ranging administrative and project support to facilitate the smooth running of the Unit, demonstrating exceptional communication and customer service skills

About UniSA Online

UniSA Online offers fully online degrees purposely designed for study on demand, 24/7 student support, and access to state of the art teaching and learning resources through an interactive online platform. The UniSA Online unit delivers high quality, supportive, flexible and interactive online education for students, and embodies the corporate values of innovation, client service and academic excellence.

Core Responsibilities

Undertake complex diary management for the Executive team which involves negotiating timelines and appointments with key internal and external stakeholders

Act as the first point of contact for the Executive Director and use judgement to independently assess, prioritise, direct or respond to queries

Coordinate meeting arrangements and provide support to various committees and working parties

Provide financial support such as coding invoices, requesting journal transfers and undertaking expense reconciliation (using the ProMaster tool)

Ensure timely communication and sharing of information within the Unit by drafting correspondence and staff announcement emails, establishing and maintaining an appropriate correspondence tracking system, and disseminating information on behalf of the Executive Director

Essential Skills and Experience

Highly developed office administration skills and experience in an administrative support role to a senior manager, work group or project team

Proven project management ability, incorporating scheduling, management of milestones and associated team communication

Demonstrated organisational ability and initiative including prioritising to meet tight deadlines and dealing successfully with competing demands in a pressured environment.

Problem solving, research and analytical skills and an ability to interpret and apply procedure

Highly developed oral and written communication skills including preparation of written materials

Benefits

Getting a great job working with the best is just the start. UniSA rewards its staff with a wide variety of benefits such as:

Access to great personal development opportunities

Generous superannuation contributions of 17%

Flexible working conditions

Employee assistance and development programs

A variety of leave arrangements

Culture

As a University of Enterprise, we offer a dynamic and agile workplace culture, one that embraces challenges and thrives on breaking new ground. Our staff are creative and innovative thinkers, communicating with clarity, conviction and enthusiasm. We embrace diversity and inclusion in a vibrant, engaging environment. Our people are authentic, resilient, and influential, and we deliver results.

Start Your Unstoppable Career!

For a copy of the position description and to apply, please visit Working at UniSA. The online application form will list the specific selection criteria that you need to address.

Please address your cover letter to Sara Heidrich, Consultant: Recruitment Central. For further information about the position or the recruitment process, please contact UniSA Recruitment Central on +61 8 8302 1700 or via email at [email protected] using job reference number 6243.

Applications close: 11.30pm Sunday 23 June 2024

Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment.

#LI-DNI #S-DNI

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How to apply:

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UniSA is committed to developing a diverse workforce and a constructive enterprising culture in which everyone can thrive.

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