Executive Assistant - Chief Legal Officer

Curtin University of Technology
March 04, 2024
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Job Reference: 1180573

Legal Services

This position provides comprehensive, confidential personal assistance and executive secretarial support to members of the Senior Executive team. The position ensures the seamless continuity of operations across the office of the relevant executive leader.

Your new role

Are you a highly organised and detail-oriented professional with a track record for providing top-tier administrative and executive support to key stakeholders? If so, we have an exciting opportunity for you to join our dynamic legal services team as an Executive Assistant.

In this role, you will play a pivotal role in ensuring seamless operations for our executives, handling confidential matters with integrity and discretion.

Previous experience within the legal industry or educational sector is highly desired.

As the Executive Assistant, you will be responsible for:

  • Efficiently manage executive leader's schedule, prioritise tasks, and accurately schedule appointments to optimise productivity in a fast-paced environment.
  • Screen and manage incoming phone calls, emails, mail, and visitors, promptly resolving or redirecting information requests as necessary.
  • Offer extensive administrative assistance by drafting correspondence, presentations, reports, briefing papers, meeting arrangements, agendas, and other relevant documents.
  • Facilitate travel arrangements and itineraries, adhering to travel procedures.
  • Engage proactively with crucial internal and external stakeholders, spanning Executive Managers, EAs, industry leaders, and government representatives and their offices.
  • We are looking for someone with:

  • Considerable experience in delivering advanced administrative; or an equivalent experience and/or education/training.
  • Proven capacity to adeptly coordinate and oversee a diverse range of commitments, optimising time utilisation through proficient management of an electronic scheduling system.
  • High level of technological competence with prior experience in formatting and drafting documents using Word and Excel, as well as navigating through SharePoint, Webex and /or Teams.
  • Demonstrated organisation skill, adept at handling numerous and sometimes conflicting tasks with meticulous attention to detail while adhering to deadlines.
  • Demonstrated commitment to upholding confidentiality and integrity across all operational spheres.
  • As this is a permanent position, you will require current work rights in Australia that match the tenure of this role to be considered. This position is based at our Curtin Bentley campus, candidates are expected to either be currently located in Perth, WA, or express a willingness to relocate. Please note: Relocation and sponsorship support will not be provided for this position.

    To learn more about this opportunity, please contact Amy McStravick, Talent Acquisition Advisor at [email protected] .

    About us

    We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Situated on Whadjuk Nyungar Country, our vibrant campus includes an art gallery, gym, childcare and medical centre, and endless food options including a supermarket.

    We encourage applications from Aboriginal and Torres Strait Islander people, people of diverse gender, sex and sexuality, people with disability and people from culturally and linguistically diverse backgrounds.

    For more information about our university, please visit www. curtin.edu.au

    Join us!

    To apply, please provide your CV and a cover letter to allow us to assess your suitability for this role.

    To view a copy of the Position Description, please copy and paste the following link into your web browser.

    https:// tinyurl.com/5bhum2tr

    Applications close: 11:45AM AWST Monday 4th March 2024

    What we offer

  • Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
  • Adaptable Work Environment: While our primary office is located at our Bentley Campus, we understand the importance of flexibility in today's work environment. Hybrid working arrangements are provided in accordance with business needs.
  • Salary Packaging: Enjoy the perks of a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise.
  • Competitive Leave Entitlements: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Curtin University Leave (2 days), Study Leave, and Community Service Leave. Plus, access to Long Service Leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff).
  • Career and Development Opportunities: In line with our 2030 Strategic Plan, Curtin is committed to providing an inspiring, rewarding, and meaningful experience for our staff -empowering them to lead, innovate and strive for excellence. We provide staff with career and development opportunities, including access to various online and in-person training and info-sessions.
  • Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin's wellbeing locations at https: // tinyurl.com/mtyf3vad.
  • Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin's satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

    If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1).

    Please note we are not accepting applications from recruitment agencies at this time.

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