Job Reference: 1180573
Legal Services
This position provides comprehensive, confidential personal assistance and
executive secretarial support to members of the Senior Executive team. The
position ensures the seamless continuity of operations across the office of
the relevant executive leader.
Your new role
Are you a highly organised and detail-oriented professional with a track
record for providing top-tier administrative and executive support to key
stakeholders? If so, we have an exciting opportunity for you to join our
dynamic legal services team as an Executive Assistant.
In this role, you will play a pivotal role in ensuring seamless operations for
our executives, handling confidential matters with integrity and discretion.
Previous experience within the legal industry or educational sector is highly
desired.
As the Executive Assistant, you will be responsible for:
Efficiently manage executive leader's schedule, prioritise tasks, and
accurately schedule appointments to optimise productivity in a fast-paced
environment.
Screen and manage incoming phone calls, emails, mail, and visitors,
promptly resolving or redirecting information requests as necessary.
Offer extensive administrative assistance by drafting correspondence,
presentations, reports, briefing papers, meeting arrangements, agendas,
and other relevant documents.
Facilitate travel arrangements and itineraries, adhering to travel
procedures.
Engage proactively with crucial internal and external stakeholders,
spanning Executive Managers, EAs, industry leaders, and government
representatives and their offices.
We are looking for someone with:
Considerable experience in delivering advanced administrative; or an
equivalent experience and/or education/training.
Proven capacity to adeptly coordinate and oversee a diverse range of
commitments, optimising time utilisation through proficient management of
an electronic scheduling system.
High level of technological competence with prior experience in formatting
and drafting documents using Word and Excel, as well as navigating through
SharePoint, Webex and /or Teams.
Demonstrated organisation skill, adept at handling numerous and sometimes
conflicting tasks with meticulous attention to detail while adhering to
deadlines.
Demonstrated commitment to upholding confidentiality and integrity across
all operational spheres.
As this is a permanent position, you will require current work rights in
Australia that match the tenure of this role to be considered. This position
is based at our Curtin Bentley campus, candidates are expected to either
be currently located in Perth, WA, or express a willingness to relocate.
Please note: Relocation and sponsorship support will not be provided for this
position.
To learn more about this opportunity, please contact Amy McStravick, Talent
Acquisition Advisor at [email protected] .
About us
We are an energetic, dedicated team of academics and professionals working
together to provide global solutions through quality graduates and innovative
research. Curtin is a welcoming space where integrity, respect for one
another, courage, excellence, and impact are essential to everyday life.
Situated on Whadjuk Nyungar Country, our vibrant campus includes an art
gallery, gym, childcare and medical centre, and endless food options including
a supermarket.
We encourage applications from Aboriginal and Torres Strait Islander people,
people of diverse gender, sex and sexuality, people with disability and people
from culturally and linguistically diverse backgrounds.
For more information about our university, please visit www. curtin.edu.au
Join us!
To apply, please provide your CV and a cover letter to allow us to assess your
suitability for this role.
To view a copy of the Position Description, please copy and paste the
following link into your web browser.
https:// tinyurl.com/5bhum2tr
Applications close: 11:45AM AWST Monday 4th March 2024
What we offer
Global Excellence: Curtin University proudly stands among the top one
percent of global universities according to the ARWU 2023 rankings.
Adaptable Work Environment: While our primary office is located at our
Bentley Campus, we understand the importance of flexibility in today's
work environment. Hybrid working arrangements are provided in accordance
with business needs.
Salary Packaging: Enjoy the perks of a generous superannuation
contribution (17%) and customisable salary packaging benefits through
Paywise.
Competitive Leave Entitlements: Experience the added value of 17.5%
Leave Loading, with the option to be paid out or taken as additional
leave. Benefit from Parental Leave (26 weeks for the primary caregiver),
Annual Leave (20 days), Personal Leave (14 days), Curtin University
Leave (2 days), Study Leave, and Community Service Leave. Plus, access
to Long Service Leave after 7 years of continuous service (65
days/13-week entitlement for full-time staff).
Career and Development Opportunities: In line with our 2030 Strategic
Plan, Curtin is committed to providing an inspiring, rewarding, and
meaningful experience for our staff -empowering them to lead, innovate and
strive for excellence. We provide staff with career and development
opportunities, including access to various online and in-person training
and info-sessions.
Health and Wellness: Our on-campus Medical Centre prioritises Curtin
staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2
hours per week of paid time off to engage in University-approved healthy
lifestyle activities. Explore Curtin's wellbeing locations at
https: // tinyurl.com/mtyf3vad.
Applicants should note that prior to appointment, any offer of employment is
subject to completion of National Police Records checks, and background,
integrity, and reference checks to Curtin's satisfaction. At Curtin, we are
committed to being a Child Safe organisation and this position may also
require you to have a current Working With Children Check.
If you have any queries in relation to this application process, please
contact our careers team on 08 9266 9000 (option 3,1).
Please note we are not accepting applications from recruitment agencies at
this time.
