Bowie State University Employment Opportunities Executive Administrative Assistant I
Executive Administrative Assistant I
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Posting Details
Job Specification Information
Job Posting Number S371NE
Position Title Executive Administrative Assistant I
Class Title Staff
Regular or Contingent II Regular (PIN)
Desired Start Date
FLSA Non-Exempt
Grade/Range $50,000 - $55,000
Open Date 08/14/2023
Close Date
Open Until Filled Yes
Duties and Responsibilities
Prepares and revises manuscripts, correspondence, charts, forms, and other
material from copy or notes created by others using typewriter and/or
automated office equipment.
Proofreads materials.
Composes replies to general inquiries requiring comprehensive program
knowledge.
Reads and edits outgoing correspondence for procedural, typographical and
grammatical accuracy with general policy and factual correctness.
Corrects and calls deviations or inadequacies to writer's attention as
deemed appropriate.
Exercises independent judgement and initiative in establishing and
revising complex and sensitive filing systems.
Enters, updates, and retrieves information stored in files and databases;
customizes special reports.
Researches, analyzes and summarizes information and source materials for
reports independently and communicates findings orally and in writing.
Receives and reads incoming correspondence and information.
Summarizes and prioritizes review of correspondence.
Screens out items to be handled personally and forwards remainder with
necessary background materials.
Receives and screens telephone calls and visitors.
Independently handles procedural and substantive matters and inquiries
which do not require technical knowledge or refers callers to others as
appropriate.
Schedules appointments and engagements without prior clearance.
Makes arrangements and coordinates all details for meetings.
Assures that executive is fully briefed before meetings on matters to be
considered. May attend meetings and prepare notes. Makes all necessary
arrangements for travel and independently performs required administrative
follow-up and recordkeeping.
Oversees office operations, ensures equipment, materials, and space are
used efficiently and effectively.
Assists in monitoring departmental budget.
Acts as intermediary for executive, interacting with officials, staff at
all levels, and the public.
Provides information requiring comprehensive knowledge of institution
policies, procedures, and special issues.
Anticipates executive's course of action when absent and facilitates
problem resolution.
Interprets administrative decisions and policies to other staff and
transmits directions
and instructions based on authority delegated by the executive.
Ensures confidentiality of information.
Provides guidance and instruction of office support staff.
Supports office by using automated equipment such as facsimile machines,
personal and networked computers and printers, copy equipment, voice
messaging and electronic mail systems, and telephone equipment.
Perform other duties as assigned by Dean.
Minimum Qualifications
These are the job duties for required of the position
Education A High School Diploma or GED required. Bachelor degree preferred.
Experience A minimum of four (4) years of administrative support.
Knowledge Skills and Abilities
Comprehensive knowledge of and skill in the application of office
practices, procedures, and equipment; of business English, spelling,
grammar, and arithmetic; of UMS policies and procedures and the
institution's purpose, goals, and procedures.
General knowledge of and skill in the use of Microsoft (Word, Excel,
PowerPoint and Access) , database, and spreadsheet software to produce
documents and maintain information.
Skill in composing a variety of correspondence; in operating manual and
automated office equipment; in managing filing systems; in gathering and
summarizing information; in maintaining confidentiality and handling
sensitive matters with discretion and tact; in interacting with students,
public officials and staff at all levels in a courteous and efficient
manner; in planning, organizing, prioritizing and executing complicated
and continuing assignments without instruction.
Ability to communicate effectively both orally and in writing; to
understand and follow oral and written instructions; to project a
professional and positive image of the institution; to make effective oral
presentations; to supervise office operations and staff.
Conditions of Employment Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.
Please be advised, COVID-19 vaccinations are not required but encouraged for
faculty and staff to be employed at Bowie State University. This protocol is
subject to change.
Other This is a union position.
Bowie State University offers an excellent benefits package! This includes
tuition remission including eligible dependents; choice of medical/vision
plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental,
prescription, and life insurance, training and development, EAP; and as
eligible generous leave package including sick/bereavement, annual, personal;
and winter and spring breaks.
Posting Detail Information
Special Instructions to Applicant
Quick Link for Internal Postings https: // bowiestate.peopleadmin.com/postings/3023
Pass Message
Fail Message
Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have a bachelor's degree?
Yes
No
Do you have a minimum of four years administrative staff work experience?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Letter of Reference 1
Letter of Reference 2
