Event and Engagement Officer

Overview: RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

Competitive salary package starting from 25,500,000 VND and allowances

20 paid annual leave, carer leave and public holidays (Christmas and Tet Holidays)

Private health insurance and wellness programs

Professional development and career advancement

Relocation and visa support

Access to state-of-the-art facilities and resources

A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work for in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https: // www. rmit.edu.vn/careers

Position Summary

The Event and Engagement Officer will coordinate all aspects of events and engagement activities specifically designed for student and staff at the School of English and University Pathways (SEUP), RMIT Vietnam. The incumbent will be responsible for the school events management, resources utilization, efficient budget allocation, and logistics, alongside other administration as required.

Reporting Line

Reports to: SEUP School Manager

Key Accountabilities

Manage and coordinate logistics and stakeholder communications in the organization and implementation of events and engagement activities.

Coordinate effective event communication and collaboration between Hanoi, Ho Chi Minh City and Danang campuses.

Plan and coordinate with internal and external stakeholder event requirements and support event flow, set up/ teardown phase, guests, etc. and other requirements.

Plan and develop event timelines and budgets, ensuring all events are executed within established parameters.

Schedule meetings, take minutes, circulate and file documents/ records of event attendance, including student and staff feedback with regards to SEUP events and engagement activities

Support line manager in term of event budget management & tracking, logistics, documentation pre and post-events, ensure that all events and activities adhere to RMIT Health & Safety guidelines, procedures, and protocols, while maintaining compliance with the University Standard Procurement Procedure.

Negotiate with vendors and/ or providers in term of payment term/ downpayment, prepare services agreement & purchase order in Workday, seek appropriate approval following the RMIT Delegate of Financial Authority & process payment as agreed timeline.

Undertake any other duties as required by the School Manager and Director.

Key Selection Criteria

Bachelor's degree in relevant field,

Minimum of 3 years' experience in a similar role.

Relevant experience in managing and working with a diverse range of internal and external stakeholders.

Excellent verbal and written communication skills in both Vietnamese and English.

Proven skills and expertise in M365 Apps including PowerPoint, Word, Excel and any other innovative/ digital platforms.

Demonstrable experience in event management and engagement activities.

Proven ability to schedule and organize in a complex environment.

Demonstrated ability to work independently and as part of a team.

Well-developed planning, organisational and problem-solving skills.

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

Applications Close:

26 thg 5 2024 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https: // www. rmit.edu.vn/about-us