Details
Salary Range: $58,000 - $60,000 per year
Hours: 40 hours per week
Department: Advancement
Closing Date: Open until filled
The Event and Continuing Education Specialist develops, plans, and executes
National University of Natural Medicine's events and Continuing Education
programs from concept through follow-up. The position identifies new event and
CE opportunities, builds programming that supports department revenue goals,
and manages event logistics, registration, vendors, speakers, technology,
communications, budgets, and CE administration needed for successful events.
The Specialist will work across the university and health center to deliver
events that support NUNM's mission, engage the community and professional
audiences, and generate revenue.
This role is based on NUNM's Portland campus with regular presence at campus
events and requires flexibility for evening and weekend work aligned with the
university's event calendar. Some local travel is required to represent NUNM
at external events and community gatherings.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Event Planning and Logistics
Coordinate the planning and execution of NUNM events, including CE
programs, university ceremonies and milestones, campus events, community
events, and external events where NUNM participates as a partner or
exhibitor.
Serve as the primary point of contact for departments and individuals
requesting event support, helping define event needs, establish timelines,
and coordinate resources.
Source and coordinate event vendors including caterers, rental companies,
decor and floral providers, photographers, and other event service
providers.
Coordinate with the AV/IT department to arrange equipment, staging,
livestreaming, and technical support for in-person, hybrid and virtual
events.
Communicate with speakers and presenters to gather bios, headshots,
presentation materials, and technical requirements, and to provide them
with logistics, honoraria details, and other event information.
Develop and manage event budgets and timelines; track expenses and process
vendor invoices and payments.
Manage room reservations, room setup/breakdown, signage, parking, and
campus logistics for on-campus events.
Recruit, brief, and coordinate staff and volunteers for day-of event
support, including registration tables and hospitality.
Identify potential new events for NUNM to host, as well as external
events, conferences, or community gatherings where NUNM's presence or
participation (such as an exhibitor table) would be valuable.
Maintain a master event calendar and ensure timely communication across
departments to avoid scheduling conflicts.
Conduct post-event debriefs and gather feedback to improve future events.
Continuing Education (CE) Program Coordination
Partner with NUNM staff to determine CE conference themes and secure
speakers and translate program concepts into fully executed events.
Prepare and submit CE credit applications to relevant accreditation
bodies, and track approvals, renewal deadlines, and reporting requirements
for each program.
Coordinate speaker agreements for CE programs, including contracts,
honoraria, disclosure forms, and required accreditation documentation.
Build and maintain event listings and registration pages on the NUNM
website and any third-party registration platforms.
Communicate event logistics — schedule, location or online access,
materials, and any prerequisites — to registered attendees before, during,
and after each program.
Track attendance and issue CE certificates or certifications to attendees
in accordance with accreditation body requirements.
Maintain accurate CE program records to support audits and accreditation
renewals.
Community and External Events
Research and identify conferences, community and professional events, and
other opportunities where NUNM's participation may support institutional
or community engagement goals.
Coordinate NUNM's participation in approved external events, including
registration, exhibitor logistics, materials, staffing, and follow-up.
Support the development of new events and community engagement
opportunities.
Help maintain relationships with community organizations, event partners,
and external vendors.
Marketing and Communications Coordination
Coordinate with the Marketing team to ensure event information,
registration details, promotional materials, and deadlines are
communicated accurately and timely.
Provide Marketing with event details, speaker information, schedules,
images, and other content needed for promotion.
Ensure event materials and communications follow NUNM's established brand
standards and messaging.
Support event-related website updates and registration communications as
needed.
Coordinate the collection and organization of event photos, recordings,
presentations, and other materials for institutional records and future
use.
EDUCATION/EXPERIENCE
Bachelor's degree and 2+ years of experience coordinating events, ideally
including both in-person and virtual/hybrid formats, or equivalent combination
of education and relevant experience.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
Required
Strong organizational skills with the ability to manage multiple events
and deadlines simultaneously.
Excellent written and verbal communication skills, with a professional,
service-oriented approach to working with vendors, speakers, and
colleagues across departments.
Comfort with event registration and website content tools, and general
proficiency with office/productivity software.
Ability to work occasional evenings and weekends for events, and to travel
locally for off-site and community events.
Ability to lift and transport event materials (up to approximately 25–30
lbs) and to be on your feet for extended periods during events.
Preferred
Experience coordinating Continuing Education or professional-development
programming, particularly in a healthcare, academic, or licensing-body
context.
Familiarity with CE accreditation processes and reporting requirements.
Experience in higher education, healthcare, or a mission-driven nonprofit
setting.
Experience with event or registration platforms (such as Course Merchant,
Eventbrite, or a comparable system) and website content-management
systems.
Interest in or familiarity with natural and integrative medicine.
PAY AND BENEFITS
$58,000 – $60,000 per year base salary
Retirement Savings Plan
Dental insurance
Medical insurance
Health savings and flexible spending accounts
Paid time off
Optional Vision insurance
Optional Short-term and long-term disability
Life insurance
Tuition assistance
16 paid holidays including birthday
15% discount at NUNM Medicinary
