Enrollment Coordinator
Location: Sioux City, IA · Posted: 2026-08-13 · Salary: USD
40000.0 - USD 50000.0 · Reference: 1076
SUMMARY
The Graduate Admissions Coordinator – Health Sciences supports the
recruitment, admissions, and onboarding of students for the Doctor of Physical
Therapy (DPT) and related graduate health sciences programs at Briar Cliff
University. This role is responsible for coordinating day-to-day admissions
operations, providing support to prospective students, and ensuring accurate,
timely processing of applications in alignment with institutional policies,
accreditation standards, and best practices for graduate and professional
programs. The Coordinator also supports the marketing and promotion of these
programs, contributing to recruitment communications and content development.
The Coordinator serves as a primary point of contact for applicants and works
closely with Enrollment Management, program directors, faculty, and campus
partners to deliver a student-centered admissions experience from inquiry
through matriculation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Admissions Operations & Coordination
Coordinate the full admissions cycle for graduate health sciences
programs, including inquiry management, application processing, and
matriculation support.
Receive, track, document, and maintain all applicant materials, ensuring
files are complete and accurate.
Prepare completed applicant files for review by program directors and
faculty, including transcript organization and prerequisite verification.
Submit transcripts and documentation for registrar evaluation as required.
Maintain accurate applicant and prospect records in CRM and application
management systems.
Applicant Advising & Communication
Serve as a primary point of contact for prospective and admitted students,
providing timely, accurate, and professional communication.
Counsel applicants on admissions requirements, application timelines,
prerequisite coursework, and next steps in the process.
Coordinate campus visits, virtual meetings, and faculty appointments as
requested by prospective students.
Draft and send admissions-related correspondence with clear, student-
friendly messaging.
Application Systems & Compliance
Coordinate centralized application systems (e.g., PTCAS, NursingCAS, or
other graduate application platforms as applicable), including
correspondence, document uploads, and status updates.
Ensure compliance with institutional policies, FERPA, accreditation
expectations, and ethical recruitment standards.
Maintain confidentiality of all applicant and student records.
Collaboration & Program Support
Work closely with DPT and graduate health sciences program directors to
ensure alignment of admissions processes with program needs and timelines.
Support faculty and program leadership during application review cycles by
coordinating materials and communications.
Serve as a liaison between Enrollment Management and academic departments
regarding applicant status and admissions processes.
Recruitment & Outreach Support
Assist with the coordination and execution of recruitment initiatives,
including graduate fairs, college visits, information sessions, open
houses, and virtual events.
Represent the University in a professional manner at on- and off-campus
recruitment activities.
Support relationship-building efforts with clinical partners, healthcare
organizations, and feeder institutions.
Coordinate scheduling and logistics for recruitment events and visits.
Program Marketing & Promotion
Partner with the Marketing and Enrollment Management team to develop
recruitment content specific to the DPT and graduate health sciences
programs, including web copy, email campaigns, and social media content.
Contribute program-specific insights and student success stories to
support marketing campaigns and recruitment advertising.
Assist in maintaining accurate, current program webpages and digital
collateral in coordination with the Marketing team.
Support the development of targeted outreach materials and campaign
messaging for prospective applicants across email, print, and digital
platforms.
Orientation, Onboarding & Student Support
Assist with planning and coordinating new student orientation and
onboarding activities for graduate health sciences programs.
Work with Financial Aid, program directors, and the Admissions Committee
to support admitted students through enrollment and registration
processes.
Serve as a resource to admitted and enrolled students to promote
connection, retention, and successful transition into graduate study.
Data, Reporting & Continuous Improvement
Maintain tracking tools and reports related to inquiries, applicants, and
enrollment outcomes.
Assist in monitoring enrollment trends and applicant pipelines to support
forecasting and planning.
Identify opportunities to improve efficiency, communication, and applicant
experience within admissions operations.
Participate in professional development activities related to graduate
admissions and health sciences education.
Administrative & Team Support
Assist with budget tracking, invoice processing, and coordination of
admissions-related expenses as assigned.
Support special projects and initiatives related to graduate admissions
and enrollment management.
QUALIFICATIONS
Bachelor's degree required; Master's degree preferred.
2–4 years of experience in higher education admissions, enrollment
services, or student support; experience with graduate or health sciences
programs preferred.
Strong organizational, communication, and interpersonal skills.
Experience with CRM systems and centralized application platforms
preferred.
Ability to manage multiple priorities, meet deadlines, and work
collaboratively across departments.
Willingness to work occasional evenings or weekends to support recruitment
events.
Experience or familiarity with program marketing, including web content,
email campaigns, and social media, preferred.
Demonstrated proficiency with AI-assisted tools (e.g., generative AI
writing assistants, CRM automation, or AI-enabled content platforms) for
drafting communications, developing marketing content, or supporting data-
informed decision-making.
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business
periodicals, professional journals, technical procedures, or governmental
regulations. Ability to write reports business correspondence and procedure
manuals. Ability to effectively present information and respond to questions
from groups of managers, clients, and the general public.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all
units of measure, using whole numbers, common fractions, and decimals. Ability
to compute rate, ratio, percent and to draw and interpret bar graphs.
REASONING ABILITY: Ability to define problems, collect data, establish
facts and draw valid conclusions. Ability to interpret an extensive variety of
technical instructions in mathematical or diagram form and deal with several
abstract and concrete variables.
OTHER SKILLS AND ABILITIES: Ability to drive an automobile. Frequent
travel required.
PHYSICAL DEMANDS: The physical demands described here are representative
of those that must be met by an employee to successfully perform the essential
functions of this position.
While performing the duties of this position, the employee is regularly
required to use their hands to finger, handle, or feel objects, tools, or
controls and to talk and hear. The employee is frequently required to stand,
walk, sit, and reach with hands and arms. The employee is occasionally
required to stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 25 lbs. Specific vision
abilities required by this position include close vision, distant vision,
color vision, peripheral vision, depth perception, and the ability to adjust
focus.
The employee consistently works at least 40 hours per week, including some
weekend and evening hours.
WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of this position. While performing the duties of this job, the
employee occasionally works in outside weather conditions. The employee is
frequently exposed to extreme cold. The noise level in the work environment is
usually moderate.
