About the role
Single Position
Single Position
View All JobsDonor Relations Coordinator, Krieger School of Arts & Sciences
Baltimore, MD, United StatesApply NowFind out how well you match with this jobAffiliated Office AddressBaltimore, MD, United StatesRequisition ID122650Date CreatedOctober 02, 2026Job FamilyDevelopment & Alumni Rel (DAR)Job SubfamilyDonor RelationsJob FunctionDevelopment and Alumni RelationsExempt StatusNon-ExemptShift TypeFull TimeScheduleMon-Fri, 8:30am - 5:00pmWorksite45-MD:JH at KeswickWork ModalityHybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)The Donor Relations Coordinator provides critical strategic leadership and support to the Krieger School of Arts & Sciences, working with the Senior Associate Director of Donor Relations, serving as part of a team committed to ensuring donors are properly acknowledged for their giving and provided reporting that their gifts are being used as they were intended.
The position works to strengthen and advance the relationships the Krieger School of Arts & Sciences has with their principal gift donors and permanent stewardship donors by working to proactively facilitate effective stewardship activities, including acknowledgements, financial reporting and creative stewardship touches.
The Donor Relations Coordinator will be responsible for assisting with stewardship processes and activities for the Donor Relations team. The position works proactively to facilitate effective stewardship activities for donors, leadership volunteers, and other constituents as necessary.
Specific Duties & Responsibilities:
- Draft personalized and timely acknowledgment letters to donors, using appropriate templates as guides, for leadership signatures.
- Serve as liaison with all divisional development offices on gift acknowledgments and with the Office of Stewardship and Donor Engagement (SDE) to ensure that acknowledgments are drafted according to the proper guidelines.
- Assist with coordination of regular updates to acknowledgment template letters.
- Monitor progress, tracking, and data management of acknowledgments, from approval to completion.
- Organize regular meetings with gift officers to review the status of stewardship actions and coordinate their completion; enter and track date; maintain familiarity with histories of dormant and permanent cases and support gift officers in completing cases.
- Support the Donor Relations team for stewardship mailings and data entry
- Assist with outreach to departments for stewardship reports, including securing content on beneficiaries, impact stories, and award winners.
- Assist with other stewardship-related projects and events as needed.
- Coordinate and proactively manage tasks to prepare for upcoming meetings and events, which includes scheduling, preparing documents and agendas, logistics, and disbursement of pertinent information to attendees.
- Maintain the annual stewardship calendar, which includes proactively completing tasks, tracking deadlines, and prompting the team when various actions are due.
- Maintain records and ensures that gift, donor, and recipient information is tracked appropriately.
- Provide administrative support to the Donor Relations Team.
- Other duties as assigned
In addition to the duties listed above, the Donor Relations Coordinator will:
- Draft personalized and timely acknowledgment letters to donors using appropriate templates as guides. Tracks these acknowledgements from week to week and uploads into DAR CRM database (JHAS). Additionally manages sending if In Memory Of (IMO) and In Honor of (IHO) messaging. Partners members of Donor Relations (DR) team on VIP acknowledgements.
- Support the annual process of refreshing acknowledgment template letters, utilizing own writing skills, AI and other relevant tools to draft updates and managing the review process with the Senior Associate Director of Donor Relations and team.
- Create and designs stewardship videos for variety of KSAS donors using the ThankView Platform, in collaboration with the Senior Associate Director of Donor Relations and the rest of the DR team.
- Collaborate with the DR team to research and gather comprehensive content for impact reports by liaising with faculty and students, utilizing internal and external online resources, and navigating the DAR CRM database (JHAS).
- Provide crucial administrative support to the DR Team. This may include triaging the DR email inbox, JHAS entries, calendar management for the Senior Associate Director of Donor Relations, drafting of agendas, project management support, liaising with Central Stewardship and Donor Engagement (SDE) Team and more. In close partnership with SDE, proactively tracks faculty changes for the endowed professorships and initiates outreach to faculty and donors to gather biographical information and photos to update the professorships website.
Minimum Qualifications
- High school diploma or graduation equivalent.
- Three years of related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor’s degree
- CRM knowledge, preferably Salesforce
- Strong interpersonal and written communications
- Strong proficiency in Microsoft Office, particularly Word and Excel
Classified Title: Donor Relations Coordinator
Job Posting Title (Working Title): Donor Relations Coordinator, Krieger School of Arts & Sciences
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Minimum: $36,300 - Maximum: $67,700 (targeted salary: $50,000; commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8:30am - 5:00pm
FLSA Status: Non-Exempt
Location: JH at Keswick
Department name: 10001349-KSAS Development & External Relations
Personnel area: School of Arts & Sciences
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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How to apply
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