Application Restrictions
For Internal Candidates Only
Job Type
Support Staff (CUPE)
Posting In effect from
23/12/2024
Closing Application Date
13/1/2025
Closing date for internal CUPE applicants
13/1/2025
Applications will be reviewed commencing the “closing date for internal CUPE
applicants” and may continue until the position is filled.
Internal CUPE applicants must submit their application by 4pm on the
“closing date for internal CUPE applicants” for their Seniority to be
recognized. Applications received after the "closing date for internal CUPE
applicants" will be considered alongside external applicants.
Full/Part Time
Full Time
Support Type
Ongoing
Anticipated Start Date
1/4/2025
Position End Date (If Applicable)
The Hours of work are subject to change depending upon departmental
requirements
Schedule
The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm
Schedule Description
DUTIES
Provides a wide range of administrative services for designated Divisions.
MAJOR DUTIES & RESPONSIBILITIES
Provides administrative support to the Supervisor(s) and Division by organizing workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems; handles sensitive material.
Performs duties such as receiving and screening incoming calls and materials, prioritizing items for the attention of the Supervisor(s), word processing a variety of correspondence, contracts and agreements.
Acts as receptionist for the Division by receiving and screening visitors, providing information and directing to appropriate area and responding to general inquiries.
Maintains Supervisor(s) calendar and appointment books; schedules appointments and arranges meetings; locates and assembles background material for meetings; arranges physical facilities and equipment for meetings.
Prepares and circulates agendas and agenda packages for meetings; takes minutes and distributes to relevant parties.
Sets up and maintains a variety of records and files including files containing confidential and/or sensitive material such as personnel matters and salary issues; maintains office supplies inventory.
Gathers information and produces reports, statistics, newsletters, spreadsheets and charts.
Makes travel arrangements and reservations; arranges conference registrations; arranges for special functions, books facilities and equipment and may assist in coordinating events and activities, collects fees as required.
Receives, stamps, sorts and distributes mail.
Acts as liaison for divisional facilities and equipment concerns.
REPORTS TO
As Designated
QUALIFICATIONS
EDUCATION:
Two years' post-secondary education including the completion of a related
certificate or diploma
EXPERIENCE:
Four years' administrative experience including two years' experience with
electronic word processing and data entry
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Ability to perform electronic word processing at 60 wpm and data entry
The proven ability to take and transcribe minutes and correspondence at 70
verbal wpm
Ability to deal courteously and tactfully with staff, students and members
of the general public
Ability to communicate effectively both verbally and in writing
Ability to exercise considerable independent action
Ability to plan and organize work
Ability to operate related equipment such as photocopiers, fax machines
and audio-visual equipment
WORKING CONDITIONS
Sitting at desk and computer for period of time
General office conditions
Ability to lift weights up to 10 kg
Travel required
The salary for the above position is determined by the Collective Agreement
with the Canadian Union of Public Employees, Local 4879, as it presently
exists.
Pay Band
$30.68 - $34.09 ( CUPE Grade 08 (90% - 100%) )
Salary rate
Location
Kamloops, BC CA (Primary)
# of Hires Needed
1
Organizational Unit
Thompson Rivers University -> Open Learning -> Prior Learning Assessment and
Recognition, OL
Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to hiring based on merit with
a focus on fostering diversity of thought within our community. We welcome
those who would contribute to the further diversification of our staff, our
faculty and its scholarship including, but not limited to, women, Indigenous,
Black and People of Colour, persons with disabilities and persons of any
sexual orientation or gender identity. Please note that all qualified
candidates are encouraged to apply, however applications from Canadians and
permanent residents will be given priority.
NOTE: To learn more about Thompson Rivers University or living in Kamloops
or Williams Lake please visit our Careers website. External Candidates invited
to interview will be required to bring a copy of their transcripts to the
interview.
