Type: Full-Time
Posted: 15 days ago
Application Due: Open Until Filled
Category: Manager/Director
GENERAL SUMMARY
The Director of Facilities Management manages the efficient provision of
auxiliary services including contracted custodial services, contracted
building repairs and maintenance, mailroom, and event management, as well as
contracted services for trash removal, recycling, and pest control. This
position implements work processes and procedures to ensure an efficient,
safe, and well-maintained environment for students, faculty, staff, and the
community. In overseeing these operations, the Director of Facilities
Management must possess a thorough knowledge of University policies to serve
as a resource person and provide guidance for the day-to-day operation of
facility services, campus operations, and third-party vendors. The Director
must give guidance in determining needs for facilities and auxiliary
operations. The Director of Facilities Management reviews all transactions and
reports for component units to determine possible areas for cost-saving and
improved services. The Director must prepare special reports as requested by
the University Administration and/or state offices.
ESSENTIAL JOB FUNCTIONS
Confer and coordinate with service vendors on the scheduling and provision
of contracted building and grounds maintenance services, monitor work, and
ensures repairs and work services provided comply with established quality
standards and contract requirements.
Coordinates work efforts with the Vice President for Finance,
Administration & Business Innovation/CFO, building engineers, and other
external partners in establishing work processes and procedures for the
efficient handling and prioritizing of service requests, building events,
and response to emergency requests to ensure a safe environment.
Responsible for drafting and/or reviewing all contracts for bidding,
awarding, and sole source documentation as required and making
recommendations to the Chief Financial Officer.
Administer the Facilities, Food Service, and Print Shop contracts, which
involves participating in the selection process, negotiating contract
terms, establishing an annual operational schedule, reviewing day-to-day
operations to ensure compliance with contract terms, surveying students to
ensure needs are met, and approving payment of all invoices, in
conjunction with the Chief Financial Officer.
Manage all property (building, equipment, fixed assets, etc.) insurance
policies, and athletic insurance.
Responsible for overseeing the allocation of insurance premium costs to
various University accounts; procuring special insurance coverage;
dissemination of insurance information to the University community;
problem-solving; and claims administration.
Responsible for maintaining the current list for all buildings and land,
and for managing rental/lease property (if applicable) held by the
University.
Responsible for ensuring that all fixed assets items received are properly
tagged and accounted for in the master file, in addition to ensuring that
annual reports involving inventory adjustments are provided in a timely
manner to the administration as well as auditors.
Handling the disposal of surplus property and equipment when its use to
the University is complete in accordance with procedures prescribed by the
University.
Provide direct guidance for the overall operation of mailroom operations,
fixed asset and property management, fleet management, and construction
projects.
Responsible for organizing and directing work in contract administration
and risk management with the Assistant Vice President/Controller and the
Chief Financial Officer.
Serve as the resource person for all auxiliary employees in determining
answers to questions involving the application of University policies,
procedures, rules, and regulations.
Regularly reviews the status of departmental goals and makes any necessary
adjustments to ensure the final objectives are obtained.
Develops and provides training and guidance to all University personnel
regarding University and Board of Trustees policies, procedures, and
statutes.
Review and make recommendations on cafeteria functions, and process
invoices for payment.
Work with the cafeteria on equipment issues, maintenance, and repairs.
Directs the efficient operation of all campus vehicles including motor
pool maintenance; utility management and shipping and receiving.
Coordinates maintenance and repair work on vehicles, in addition to
managing the rental of University facilities.
Administers the selection, training, evaluation, and development of
Auxiliary Services staff.
Coordinates work schedules with campus activities and works cooperatively
with students, faculty, and staff to enhance public relations and further
the effectiveness of the University auxiliary services.
Ensures proper paperwork is filed for real property tax exemption.
Direct the preparation of the Departmental Annual Report and other reports
for compliance with University policy.
Comply with all legal requirements of the State of Florida and the United
States.
Oversee Print shop operations.
Direct the moving of University property campus wide.
Performs all other related duties as assigned by the Supervisor.
REQUIRED QUALIFICATIONS
A Bachelor's degree in business or a related field is preferred.
Two to three years of demonstrated contract bidding and negotiation and/or
construction and supervision.
A combination of education and experience may be taken into consideration
based on the applicant's credentials.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of facility maintenance industry standards and practices, health
and safety practices
Ability to work under minimal supervision.
Ability to work in a culturally diverse environment.
Strong problem-solving skills.
Excellent problem-solving/critical thinking skills Strong interpersonal
skills.
Detail-oriented project management skills.
Ability to work with others.
Ability to supervise effectively.
Ability to manage multiple tasks and deadlines.
Strong writing and verbal communication skills.
Demonstrate proficient use of Microsoft Office Suite (especially
spreadsheets, word processing, and database management) or other project
management software.
Edward Waters University values Diversity and is an Equal Opportunity
Employer.
Apply Now
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