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University at Buffalo
Administration/Managerment

Department Administrator

University at Buffalo · United States
Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Fixed contract (1-4 years)
Full time
Reference
N/A
Posted Oct 16, 2026
Offered salary$57,151 - $60,000

About the role

Employment Opportunities

Department Administrator

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Posting Details

Position Information
Fiscal Year 2026-2027
Position Title Department Administrator
Classification Title Senior Staff Assistant
Department Student Life
Posting Number P260164
Posting Link https://www.ubjobs.buffalo.edu/postings/63610
Employer State
Bargaining Unit 08
Position Type UUP Professional
Professional Appointment Term Term
Salary Grade SL3
Posting Detail Information
Position Summary The Division of Student Life is seeking a Department Administrator, a highly visible staff member who will serve as the primary business administrator for assigned Student Life departments and provide strategic financial, human resources, compliance, and administrative support to department directors and senior leaders.

As Department Administrator, your responsibilities include:
  • Serve as the first line of support for departmental business operations
  • Work proactively to identify, resolve, and prevent issues related to financial administration, procurement, contracts, human resources, and business compliance.
  • Function as the primary liaison between departmental leadership, Student Life Finance, Student Life Human Resources, Procurement, and other institutional administrative offices
  • Provide guidance regarding budget administration, financial compliance, workforce planning, recruitment activities, contracts, procurement, and administrative processes while ensuring consistency with university policies, procedures, and best practices.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.
About Student Life
Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.
Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Bachelor’s degree from an accredited institution with a minimum of 2 years of experience; or Master’s degree or professional certification
  • A minimum of two years of progressively responsible experience in business administration, finance, human resources, higher education administration, or a related field.
  • Experience with budget administration, financial management, procurement, contracts, or human resources processes.
  • Demonstrated analytical, organizational, and problem-solving skills.
  • Proficiency with Microsoft 365 applications, including Excel.
Preferred Qualifications
  • Experience working in higher education.
  • Experience supporting multiple departments or organizational units.
  • Experience with SUNY, State, DIFR, IFR, Research Foundation, and University at Buffalo Foundation funding environments.
  • Experience with budget planning, financial reporting, procurement, and workforce planning.
  • Experience interpreting policies, procedures, and compliance requirements.
  • Experience coordinating projects and administrative initiatives.
Our University Community
Prodig+ No
Executive Position No
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range $57,151 - $60,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Job Type Full-Time
Campus As Assigned
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting? Yes
Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name Jillian Battaglia
Contact's Pronouns
Contact's Title Assistant Director of Human Resources
Contact's Email [email protected]
Contact's Phone (716) 645-3048
Posting Dates
Posted 07/29/2026
Deadline for Internal Applicants 08/12/2026
Deadline for External Applicants Open Until Filled
Date to be filled 10/22/2026
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs
  3. * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
    • Yes
    • No
  4. * Will you have a Bachelor's degree by the time of hire?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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