Counseling Center Office Assistant

Posting Details

Position Summary

Position Title Counseling Center Office Assistant

Department Counseling Center Work Schedule Position Summary

This is a 20 hour a week position

Preference given to individual who is able to work some hours five days a week

Schedule to be decided between office assistant and counseling center director.

Please note, we cannot accept applications from students who have either previously received or are currently receiving counseling services through our office. You will also not be able to access counseling services while you are an employee in our office.

The role of the Counseling Center Office Assistant is to provide administrative support for the counseling staff and operate and the first point of contact for clients seeking mental health care through our center. The office assistant will be tasked with managing all the logistical and office needs for the counseling center. You are the first point of contact for clients visiting the counseling center and must provide kind, compassionate and calm presence to make clients feel welcome and supported. Will also be responsible for organizing the office, work with the director on creative projects and collaborate with clinical staff to execute scheduling needs.

Required Qualifications

Strong assertive communication skills

Demonstrate dependability in showing up on time, completing daily tasks in timely manor and asking for help when needed.

Competency working with design: Using Canva, Posting to Social Media, Producing Promotional materials, resource guides etc.

Preserve and practice strict confidentiality of our clients

Preferred Qualifications

Experience working in the healthcare setting or mental health setting

Strong Organizational skills

Ability to take initiative and operate independently with supervisor support

Career Readiness Competencies student will develop through this position.

Primary Responsibilities

Responsibility Provide administrative support for clients

Description

Be a welcoming and calm presence for clients

Answer our phone and respond to the counseling center email and voicemails

Assist clients in making, changing and canceling their appointments

Problem solve scheduling issues with clients and counselors

Providing community resources for clients as needed

Manage our client waitlist using our electronic charting system

Responsibility Manage Services and Event Promotion

Description

Post to social media pages weekly

Coordinate event promotion with counseling center staff

Design fliers for our groups/workshops, make various documents to use for outreach opportunities, organize counseling center).

Responsibility Manage and Organize Office

Description

Reorganize our filing systems

Sit in staff meetings on occasion to stay up to date with current center policies and procedures

Inventory and replace office supplies

Assist Counseling Center staff with various organizational projects as they arise

Organizational Responsibilities

Responsibility Diversity and Inclusion

Description

Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster College Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.

Additional Responsibilities

Additional Responsibilities

Additional Requirements

Qualifications

Posting Detail Information

Posting Number

Desired Start Date 08/21/2023 Position End Date (if applicable) 04/30/2024 Special Instructions to Applicants Quick Link https: // westminstercollege.peopleadmin.com/postings/3531

Documents To Apply

Required Documents

Resume

Cover Letter

Optional Documents

Supplemental Questions

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