Counseling Center Office Assistant

Westminster College
April 30, 2024
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Posting Details

Position Summary

Position Title Counseling Center Office Assistant

Department Counseling Center Work Schedule Position Summary

This is a 20 hour a week position

Preference given to individual who is able to work some hours five days a week

Schedule to be decided between office assistant and counseling center director.

Please note, we cannot accept applications from students who have either previously received or are currently receiving counseling services through our office. You will also not be able to access counseling services while you are an employee in our office.

The role of the Counseling Center Office Assistant is to provide administrative support for the counseling staff and operate and the first point of contact for clients seeking mental health care through our center. The office assistant will be tasked with managing all the logistical and office needs for the counseling center. You are the first point of contact for clients visiting the counseling center and must provide kind, compassionate and calm presence to make clients feel welcome and supported. Will also be responsible for organizing the office, work with the director on creative projects and collaborate with clinical staff to execute scheduling needs.

Required Qualifications

  • Strong assertive communication skills
  • Demonstrate dependability in showing up on time, completing daily tasks in timely manor and asking for help when needed.
  • Competency working with design: Using Canva, Posting to Social Media, Producing Promotional materials, resource guides etc.
  • Preserve and practice strict confidentiality of our clients
  • Preferred Qualifications

  • Experience working in the healthcare setting or mental health setting
  • Strong Organizational skills
  • Ability to take initiative and operate independently with supervisor support
  • Career Readiness Competencies student will develop through this position.

    Primary Responsibilities

    Responsibility Provide administrative support for clients


  • Be a welcoming and calm presence for clients
  • Answer our phone and respond to the counseling center email and voicemails
  • Assist clients in making, changing and canceling their appointments
  • Problem solve scheduling issues with clients and counselors
  • Providing community resources for clients as needed
  • Manage our client waitlist using our electronic charting system
  • Responsibility Manage Services and Event Promotion


  • Post to social media pages weekly
  • Coordinate event promotion with counseling center staff
  • Design fliers for our groups/workshops, make various documents to use for outreach opportunities, organize counseling center).
  • Responsibility Manage and Organize Office


  • Reorganize our filing systems
  • Sit in staff meetings on occasion to stay up to date with current center policies and procedures
  • Inventory and replace office supplies
  • Assist Counseling Center staff with various organizational projects as they arise
  • Organizational Responsibilities

    Responsibility Diversity and Inclusion


    Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster College Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.

    Additional Responsibilities

    Additional Responsibilities

    Additional Requirements


    Posting Detail Information

    Posting Number

    Desired Start Date 08/21/2023 Position End Date (if applicable) 04/30/2024 Special Instructions to Applicants Quick Link https: //

    Documents To Apply

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

    Supplemental Questions

    Required fields are indicated with an asterisk ().

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