Coordinator, Property Management
Salary
$44,304.00 - $57,595.20 Annually
Location
Prescott Campus, Prescott, AZ
Job Type
Full Time
Job Number
2026-00200
Department
Facility Rentals & Events
Opening Date
08/11/2026
Description
Benefits
Questions
Description of Position
Under the supervision of the Manager, Property Management & Events, the
Administrative Assistant provides comprehensive administrative and operational
support for Property Management, Housing, and Facility Rentals. The position
coordinates the daily administrative operations of the department and serves
as the primary point of contact for residents, renters, campus departments,
vendors, and external customers.
The Administrative Assistant is responsible for coordinating housing
operations, facility rental administration, financial and purchasing
processes, records management, customer service, departmental communications,
and operational logistics. This position works independently to ensure
efficient day-to-day operations while supporting departmental initiatives,
special projects, and strategic goals.
This is a full-time position requiring strong organizational skills, sound
judgment, exceptional customer service, attention to detail, and the ability
to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Coordinate the daily administrative operations for Property Management,
Housing, and Facility Rentals.
Serve as the primary administrative contact for residents, employees,
renters, vendors, and campus departments.
Coordinate housing administrative processes including applications,
assignments, occupancy records, move-ins, move-outs, inspections, resident
communications, and waiting lists.
Prepare, process, and maintain contracts, agreements, correspondence,
reports, files, and departmental documentation.
Coordinate facility rentals from initial inquiry through event completion,
including reservations, agreements, client communications, documentation,
and event logistics.
Coordinate with Facilities, Campus Safety, Information Technology, Food
Services, and other departments to support housing operations and facility
rentals.
Support financial and administrative processes including billing,
deposits, invoices, purchasing, procurement, budget tracking, and
reconciliations.
Maintain department databases, calendars, occupancy records, reservation
systems, and other software platforms.
Generate occupancy, rental activity, financial, and operational reports.
Coordinate departmental meetings, training sessions, schedules, and
administrative activities.
Maintain confidential records and ensure compliance with College policies
and procedures.
Assist with special events, operational projects, strategic initiatives,
and process improvements.
Provide onboarding and administrative support for student workers,
temporary staff, and volunteers.
Recommend and implement administrative process improvements to enhance
efficiency and customer service.
Provide exceptional customer service through in-person, phone, and email
communications.
Perform other duties as assigned.
Minimum Expectations & Requirements
Education:
Associates Degree OR an equivalent combination of education and experience
sufficient to successfully perform the essential duties of the job
Experience:
Minimum of three (3) years of progressively responsible administrative,
operational, customer service, property management, hospitality, higher
education, or related experience.
Experience with financial processes including purchasing, billing,
invoicing, and budget tracking.
Knowledge/Skills/Abilities:
Demonstrated ability to coordinate multiple projects simultaneously while
meeting deadlines.
Strong organizational, communication, interpersonal, and customer service
skills.
Excellent attention to detail and ability to maintain accurate records.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook,
PowerPoint, and Teams).
Ability to quickly learn and effectively utilize department-specific
software systems.
Ability to work independently, exercise sound judgment, and maintain
confidentiality.
Ability to establish and maintain effective working relationships with
students, employees, vendors, community members, and external partners.
Ability to travel between College locations as needed.
Preferred Skills & Abilities
Education:
Bachelors degree preferred.
Experience:
Experience working in higher education.
Experience in property management, housing, conference services,
hospitality, facility rentals, or event coordination.
Experience using systems such as StarRez, Coursedog, Banner SaaS, or
similar enterprise software.
Experience coordinating administrative operations, customer service,
purchasing, records management, and operational logistics.
Experience supporting departmental budgets and generating operational
reports.
Experience supervising or coordinating student workers or temporary staff.
Essential Functions
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements and competencies listed
represent the required knowledge, skill, and ability. Reasonable
accommodations may be made to enable individuals with disabilities to perform
essential functions.
Physical Demands
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to
sit and talk or hear. The employee must frequently use hands to finger,
handle, or feel. The employee is occasionally required to stand, walk, and
reach with hands and arms. In addition, the employee must frequently lift
and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the
ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform essential functions. The noise level in the work
environment is usually quiet.
Yavapai College offers its full-time employees a comprehensive benefit
package:
HEALTH/LIFE BENEFITS
Medical/Dental/Vision Insurance: College's partial payment of premiums
toward medical with pharmacy and/or dental plan options picked by
employees for themselves (and eligible dependents)
Flexible Spending Accounts: Pre-tax pay deductions to use for eligible
medical or dependent daycare costs
Employee Assistance Program (EAP): Counseling and referral services
for employees and their immediate families for depression, stress,
family/marital conflict, and alcohol/drug issues
Vision: Provides an amount per plan year for eligible expenses such as
vision exams, lenses, frames, prescription sunglasses, and contact lenses
Life Insurance: The College provides Basic Life Insurance coverage at
twice of the employee's annual salary. Dependents have automatic coverage
of $2,000/spouse and $1,000/per child if enrolled in medical plan.
Voluntary Individual And Family Term Life Insurance: Additional term
life insurance coverage available for employee, spouse and children.
Other Insurance Coverage: Short Term and Long Term Disability
(replacement income insurance), and Workers' Compensation
(compensation, medical expenses and death benefits for on-the-job
injuries or occupational diseases)
RETIREMENT BENEFITS
Retirement Benefits: Arizona State Retirement System or Optional
Retirement Plan, and Social Security (which provides a basic retirement
annuity based on age and years of contribution)
Tax Deferred Annuities: Employees' contributions to designated tax-
deferred annuities
Unemployment Compensation: Employees who are laid off or terminated
may receive benefits if covered wages meet requirements
LEAVE BENEFITS
Vacation : 10 days of Vacation leave annually. NOTE: For employees
who work an amount of contractual days, there will be no earned vacation.
Sick Leave: 12 days sick leave annually. NOTE: Employees working
less than full time or an amount of contractual days will receive a
proration of sick leave.
Personal Leave: Use of up to three personal leave days per year which
are charged against accumulated sick leave to take care of items of
personal business
Other Leave: Bereavement leave, Civic Duty Leave (Jury duty, active
military duty, military training), and Family Medical Leave Act (FMLA)
Holidays: 24 days during the year as paid holidays for full-time
employees which include Independence Day, Labor Day, Veterans Day, 3 days
at Thanksgiving, Winter/year end break (10 days), Martin Luther King
Day, Spring Break, Memorial Day, and Juneteenth.
OTHER BENEFITS
Breaking Bread: 32 meal swipes for use at the Prescott Campus Eatery.
All Other Campuses and Sites receive a $140 credit each semester (fall
and spring) to be used at the Open Market on campus/center
Spanish Interpreter Incentive Program: Employees interested in
additional compensation for their Spanish speaking skills agree to assist
YC by attending two recruiting events and being available for Spanish
Interpretation needs as they arise. Compensation is added to the
employee's regular pay at the rate of $175 per month. Employees that are
interested in participating let your HR Business partner know, so they can
schedule you for the ACTFL language proficiency test at the YC testing
center.
Direct Deposit: Paychecks deposited directly into the employee's bank
account(s)
Tuition Waiver: Eligible Full-time Faculty and Staff, their legally
married spouse, and eligible dependents may enroll in a partial or full
program of coursework without payment of tuition, exceptions may be lab
fees and market-based additional fees
Sabbatical: Faculty, professional, and administrative staff may apply
for compensated leave of up to a year after six years of continuous
service
Professional Development Opportunities
Additional Benefits and Services: Local community discounts to faculty
and staff, computer loan program, mail and notary service.
01
Do you have the minimum required education listed in the job description or an
equivalent combination of education and experience? Please note: One year of
education can be substituted with 2 years of job-related experience.
Yes
No
Equivalent combination of education and experience
02
Do you have the minimum required job-related experience listed in the job
description or an equivalent combination of education and experience? Please
note: One year of education is equal to 2 years of job-related experience.
Yes
No
Equivalent combination of education and experience
03
Do you meet all other minimum requirements listed in the job description?
Yes
No
Required Question
Employer
Yavapai College
Address
1100 E. Sheldon Street
Prescott, Arizona, 86301
Website
https:// www. yc.edu/hr
