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WM
Administration/Managerment

Coordinator Payroll

Western Michigan University · United States
Deadline
Apr 12, 2027
Closing in 175 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 14, 2026

About the role

Coordinator Payroll

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Please see Special Instructions for more details.

  • External applicants should use the WMU - Application.
  • Internal applicants should use the WMU - Internal Application.

Position Details

Posting Summary
College VP Business And Finance-DIV
Executive Area VP Business And Finance
Department Payroll & Disbursements
Posting Detail Information
Posting Number S1754P
Job Type Full Time, Regular
Pay Type Nonexempt/Hourly
Pay Grade E
Campus Location WMU-Kalamazoo - Main Campus
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies 1
General Summary Performs advanced technical and analytical work supporting enterprise payroll operations, ensuring accurate, timely, and compliant payroll processing. Administers key payroll systems, resolves complex payroll and system issues, analyzes payroll data and configurations, reconciles liabilities, and leads system enhancements. Provides guidance and training to stakeholders while independently interpreting regulatory, contractual, and policy requirements.
Major Duties
  • Processes payroll for multiple employee groups, ensuring compliance with University policies, collective bargaining agreements, and applicable regulations.
  • Reviews and reconciles complex payroll transactions, analyzes and resolves payroll and timekeeping issues.
  • Maintains payroll earnings, deduction, and tax tables; coordinates payroll schedules with campus departments; and supports year-end processing and paycard administration.
  • Provides expert payroll guidance to departments on policies, procedures, and regulatory requirements. Develops and maintains training materials and documentation, delivers payroll and timekeeping training, and serves as a resource for complex payroll inquiries.
  • Serves as administrator for the University’s timekeeping system, managing security, user access, configurations, and workflows to support accurate payroll and workforce data.
  • Provides advanced troubleshooting for integrated payroll and timekeeping systems, supports testing for system upgrades and enhancements, and participates in system implementations and process improvement initiatives.
  • Validates retirement plan tax table limits to ensure employee contributions comply with annual federal and state thresholds.
  • Maintains payroll bank reconciliations by researching variances and implementing corrective actions to ensure financial accuracy and integrity.
  • Reconciles payroll liability, including city tax and union dues accounts, by identifying discrepancies, implementing corrective actions, and ensuring accurate and timely financial reporting and remittance.
Minimum Qualifications
  • Associate’s degree, or two years’ college coursework in a related field from an accredited institution.
  • Three year’s relevant experience.
  • Advanced skills with office software.
  • Ability to manage and protect confidential and sensitive data.
  • Strong organizational and analytical skills.
  • Effective written, verbal, and interpersonal communication skills.
  • Ability to work irregular shifts and extended hours, including evenings and weekends.
Desired Qualifications
Special Instructions to Applicants
  • External applicants should use the WMU – Application.
  • Internal applicants should use the WMU – Internal Application.
Additional Position Information
  • Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
  • Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff.
Physical requirements and working conditions
  • Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
  • Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an associate's degree, or two years of college coursework, in a related field from an accredited institution?
    • Yes
    • No
  2. * Do you have three years of relevant experience?
    • Yes
    • No
  3. * Do you have advanced office software skills?
    • Yes
    • No
  4. * Do you have the ability to manage and protect confidential and sensitive data?
    • Yes
    • No
  5. * Do you have strong organizational and analytical skills?
    • Yes
    • No
  6. * Do you have effective written, verbal and interpersonal communication skills?
    • Yes
    • No
  7. * Do you have the ability to work irregular shifts and extended hours, including evenings and weekends?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. List of References
Optional Documents
  1. Other

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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