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University at Buffalo
Administration/Managerment

Contracts Specialist

University at Buffalo · United States
Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 16, 2026
Offered salary$63,000 - $68,000

About the role

Employment Opportunities

Contracts Specialist

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Posting Details

Position Information
Fiscal Year 2026-2027
Position Title Contracts Specialist
Classification Title Sponsored Programs Associate I
Department Sponsored Projects Services
Posting Number R260109
Posting Link https://www.ubjobs.buffalo.edu/postings/63478
Employer Research Foundation
Position Type RF Professional
Job Type Full-Time
Appointment Term
Salary Grade E.3
Posting Detail Information
Position Summary Sponsored Projects Services (SPS) within the Office of Research, Innovation and Economic Development at the State University of New York at Buffalo is seeking a Contracts Specialist. The Contracts Specialist is an entry-level position responsible for administering, drafting, reviewing, and negotiating simple agreements in support of sponsored research activity at the University at Buffalo.

This role is designed to ensure compliance with institutional policies, Research Foundation guidelines, and applicable laws, while providing crucial support for sponsored research contracts. The Contracts Specialist will work under supervision but is expected to develop proficiency in handling a variety of routine contracts and agreements. This is an excellent opportunity for individuals looking to begin or further develop their career in research contract administration.

Key Responsibilities:
  • Administer and Draft Contracts: Assist in the preparation, review, and negotiation of simple agreements, including sponsored research agreements, non-disclosure agreements (NDAs), and material transfer agreements (MTAs).
  • Compliance and Policy Adherence: Ensure that all agreements comply with University, Research Foundation, and sponsor policies, as well as applicable legal and regulatory requirements.
  • Collaboration and Communication: Work closely with faculty, department administrators, legal counsel, and external sponsors to gather necessary information and facilitate contract execution.
  • Risk Assessment and Issue Resolution: Identify potential risks and issues in contracts and provide recommendations for resolution or mitigation strategies.
  • Support Research Activity: Assist in the processing and management of contracts that support sponsored research initiatives at the University, ensuring timely and accurate contract handling.
  • Document Management: Maintain accurate records of all contracts and related documentation, ensuring that proper approval processes are followed and documented.

Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.
Minimum Qualifications
  • Bachelor’s degree in a related field and 2 years’ experience, or an equivalent combination of education and experience.
  • Strong attention to detail and ability to manage multiple contracts and projects simultaneously.
  • Familiarity with basic legal principles and contract language, with a willingness to learn specific institutional and sponsor policies.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
  • Ability to work collaboratively within a team and contribute to the overall efficiency of the office.
Preferred Qualifications
  • Experience in contract administration, especially within higher education or research environments.
  • Familiarity with sponsored research agreements or university administration is a plus.
Our University Community
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range $63,000 - $68,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours 37.5 hours per week
Campus North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Stacey Brown
Contact's Pronouns she/her
Contact's Title HR Specialist
Contact's Email [email protected]
Contact's Phone 716-645-4492
Posting Dates
Posted 07/17/2026
Deadline for applicants Open Until Filled
Date to be filled
References
Number of references required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs
  3. * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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