Contracts Coordinator
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Posting Details
Position Information
Job Title Contracts Coordinator
Position Number 998839
Department Contracting & Materials Management
Salary $42,000 - $45,000
Remote No
Job Summary Coordinates the review, processing, and monitoring of contractual agreements to ensure compliance with Texas state law, TTUS regulations, and ASU policies. Ensures contract documentation is accurate, complete, and properly authorized while supporting risk mitigation, audit readiness, and vendor compliance. Maintains contract records and tracking systems and assists departments and vendors with contract-related processes.
Essential Duties
Monitors the Contract Administration email account and responds to requests from ASU departments and vendors regarding agreements. Assists internal departments and external vendors with questions related to contract processes and requirements. Receives contract requests and distributes required addendum(s), when applicable. Performs initial contract review to ensure completeness, compliance with institutional requirements, and identification of non-standard or high-risk terms. Ensures required institutional and legal provisions are included prior to routing. Coordinates contract routing to appropriate campus stakeholders and General Counsel, as required.
Engages with vendors to clarify and negotiate contract terms within established guidelines. Maintains contract tracking systems to monitor status, approvals, renewals, and expirations, ensuring timely follow-up on pending actions. Coordinates distribution of fully executed agreements to appropriate offices, including colleague for Legislative Budget Board (LBB) reporting (when applicable) and Purchasing for purchase order issuance. Supports internal and external audits by ensuring contract documentation is complete, accurate, and readily accessible.
Provides day-to-day supervision, training, and task oversight for assigned student worker(s). Composes correspondence and prepares reports, spreadsheets, and forms to support departmental operations and university or state reporting requirements. Reviews existing processes and provides recommendations for improvements to department policies and procedures. Assists in ensuring departmental compliance with required training, including Conflict of Interest and Non-Disclosure certifications.
Verifies account information and funding availability in coordination with requesting departments as part of the contract submission and routing process. Tracks departmental budget activity and analyzes data to support operational decision-making. Assists as backup support for reporting, as needed. Supports inventory tracking activities, including consumable supplies and tagged assets, and assists with related audits when assigned.
Provides administrative support to department leadership. Assists with special projects and process improvement initiatives. Maintains professional and effective communication with faculty, staff, and external partners. Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of Texas procurement laws (e.g., Texas Government Code) and
contracting principles and of TTUS and institutional policies
Skilled in oral/written communication, and interpersonal relations;
Ability to review contractual terms and identify risk, to maintain audit-
ready documentation and records perform advanced mathematical calculations
and reconcile financial data, word processing software and spreadsheets;
organize and complete tasks in an accurate and timely manner, perform work
requiring accuracy and attention to detail; and coordinate multiple tasks
with frequent interruptions or changing priorities.
Use of standard office equipment to include computer, 10-key, fax, copier
Minimum Qualifications
Bachelor's degree in Business, Accounting, Finance, or related field.
Equivalent combination of education and experience may be substituted.
Preferred Qualifications
Experience with contract administration, procurement processes, or
regulatory compliance.
Experience with ERP systems such as Banner.
Basic Texas Purchaser certification.
Physical Requirements
EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.
In compliance with the Americans with Disabilities Act (ADA), Angelo State
University is committed to providing reasonable accommodations to ensure equal
access to employment opportunities for qualified individuals with
disabilities. We are committed to ensuring that a qualified individual with a
disability has the same rights and privileges in employment as non-disabled
employees. If an accommodation is requested for the job application process,
please contact our office at (325) 942-2168 or email us at
[email protected]..
Posting Detail Information
Posting Number S1123P
Open Date 05/22/2026
Close Date
Desired Start Date 07/01/2026
Review Start Date
Open Until Filled Yes
Special Instructions to Applicants
Required Number of References
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
Chronicles of Higher Ed
HigherEdJobs
Inside Higher Ed
ASU Employment Website
Texas Workforce Commission
Employee Referral / Word of Mouth
Other
What is your highest level of education completed?
GED
High School Diploma
Associates Degree
Bachelors Degree
Masters Degree
PHD
How many years of experience do you have in this type of position?
0-1
1-3
3-5
5-7
7+
Please describe the attributes that will make you a strong candidate for this position
(Open Ended Question)
Provide an example of how you handled a challenging or complex situation in a professional setting.
(Open Ended Question)
Why do you want this particular job?
(Open Ended Question)
In less than five sentences, please describe the ideal work environment.
(Open Ended Question)
I am comfortable training and creating trainings?
I have created and trained large groups of people (10+).
I have created training but not trained.
I have trained but not created the training.
I have created and trained small groups of people (<10).
Is there anything else you think we should know?
(Open Ended Question)
Documents Needed To Apply
Required Documents
Resume
List of References
Optional Documents
Cover Letter
Transcripts (Unofficial)
Other
