Constituent Records Coordinator

• Enter biographical data for constituents into Advance, including address changes, email and telephone updates, committee participation, philanthropic interests, etc.
• Act as a liaison with other University Advancement departments, as well as other university administrative offices to provide recommendations for procedural changes and in other matters pertaining to biographical and gift records.
• Solicit updated constituent information from university colleagues and retrieve updated information submitted voluntarily from alumni through websites, emails, mail, phone calls, and other university contacts.
• Monitor the flow of biographical entry requests to make certain that deadlines are met.
• Provide daily monitoring of correspondence through organization email accounts, and respond promptly to data change requests from alumni, university staff, and internal clients.
• Identify and execute Biographical Records’ data projects that impacts and requires partnerships with other units in University Advancement and GWIT to fulfill.
• Assist the Director, Biographical Records, with data-integrity checks through quality and auditing reviews.
• Assist in training of staff on processing constituent records data.
• Follow departmental procedure, university policies, and governmental regulations as all impact data management, data integrity, gift processing, and donor confidentiality of records maintained by the university.
• Make recommendations for procedural changes to improve the efficiency and effectiveness of processes that impact biographical and gift records, in order to better to support the university’s advancement efforts.

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.