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University at Buffalo
Administration/Managerment

Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel

University at Buffalo · United States
Deadline
Nov 12, 2026
Closing in 24 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 16, 2026

About the role

Employment Opportunities

Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel

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Posting Details

Position Information
Fiscal Year 2026-2027
Position Title Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel
Classification Title Paralegal
Department Office of General Counsel
Posting Number P260229
Posting Link https://www.ubjobs.buffalo.edu/postings/64923
Employer State
Bargaining Unit 13 - MC Professional
Position Type M/C Professional
Professional Appointment Term Administrative
Salary Grade MP5
Posting Detail Information
Position Summary The SUNY Office of General Counsel at the University at Buffalo seeks an experienced, highly organized, and resourceful professional to serve as Confidential Executive Assistant to the Chief Campus Counsel. The position provides high-level executive, administrative, and operational support to the Chief Campus Counsel and Office of General Counsel, requiring exceptional judgment, discretion, organization, and communication skills.

Key Responsibilities:
Executive & Administrative Support
  • Manage the Chief Campus Counsel’s complex calendar, meetings, correspondence, travel, and related logistics.
  • Coordinate meetings with University leadership, attorneys, paralegals, campus offices, and external parties.
  • Prepare correspondence, agendas, briefing materials, reports, and presentations.
  • Monitor deadlines, track follow-up items, and coordinate the timely flow of information.
  • Oversee office operations, purchasing, financial transactions, travel, reimbursements, equipment, and professional registrations.
Legal & Contract Support
  • Provide administrative and logistical support for legal matters, including subpoenas, records requests, FERPA inquiries, litigation holds, and opening, closing and maintaining legal files.
  • Assist with legal research, filing, document preparation, document destruction, exhibits, and maintenance of legal tracking systems, including LegalFiles.
  • Maintain records related to agreements, renewals, certificates of insurance, and other legal documentation.
  • Communicate with University departments, external organizations, governmental agencies, and legal professionals to facilitate timely completion of legal matters and agreements.
Office & Team Coordination
  • Support the day-to-day operations and workflow of the Office of General Counsel.
  • Supervise and provide guidance to student assistants and temporary staff, as assigned.
  • Assist with special projects and periods of increased workload.
  • Develop and maintain effective relationships with University offices, SUNY offices, senior administrators, external counsel, governmental agencies, hospitals, accreditation bodies, and other external organizations.

Core CompetenciesThe position requires a high level of discretion, diplomacy, organization, initiative, attention to detail, and sound judgment. The incumbent must be able to manage competing priorities, anticipate the needs of senior leadership, handle confidential legal matters appropriately, and communicate effectively with attorneys, University leadership, SUNY leadership faculty, staff, students, governmental agencies, and external legal professionals.
Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.
Minimum Qualifications Required Qualifications
  • Bachelor’s degree and progressively responsible administrative or professional experience supporting senior-level leadership.
  • Excellent communication, organizational, research, analytical, and problem-solving skills, with the ability to manage multiple priorities and deadlines.
  • Demonstrated judgment, discretion, and ability to handle sensitive and confidential information.
  • Proficiency with Microsoft Office and administrative technology.
  • Ability to work independently, anticipate needs, adapt to changing priorities, and build effective relationships across all levels of an organization and with external partners.
Preferred Qualifications
  • Paralegal degree or certificate and/or experience providing legal or paralegal administrative support.
  • Experience supporting contracts, litigation, claims, subpoenas, records requests, or other legal matters, preferably in a higher education or public-sector environment.
  • Experience with legal case or document management systems, such as LegalFiles.
  • Familiarity with SUNY, New York State government, or higher education policies and procedures.
Our University Community
Prodig+ No
Executive Position No
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range Competitive
Additional Salary Information
Job Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Tricia Clark
Contact's Pronouns
Contact's Title Assistant Director of Administration
Contact's Email [email protected]
Contact's Phone 716-645-0969
Posting Dates
Posted 10/14/2026
Deadline for Internal Applicants 11/12/2026
Deadline for External Applicants Open Until Filled
Date to be filled 11/23/2026
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What will be the highest level of education attained by the time of employment?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PhD/Doctoral Degree
    • MD
    • JD
  2. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  3. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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