College Events and Logistics Manager
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Posting Details
Posting Details
Posting Number: Regular0091642
Position Title: College Events and Logistics Manager
Classification Title Events Manager
Min Salary $62,988
Max Salary
Salary Type Annual
FLSA E = Exempt
Position Type:
Position Summary: The Manager of College Events and Logistics is responsible for coordinating and managing college-wide events, facility use, and event-related logistics across Rowan-Cabarrus facilities. The position serves as the lead event project manager for major College functions and the primary point of contact for facility usage, event scheduling, vendors, community partners, tenants and College stakeholders, providing event planning expertise to support safe, welcoming and professional events across Rowan-Cabarrus.
The Manager helps maintain a consistent standard for College events through
thoughtful planning, effective project management, strong guest experiences
and coordination among internal and external partners. Responsibilities
include event planning and logistics, event budgets, facility use, scheduling,
vendors, event staffing, executive and presidential event support, external
facility requests and post-event assessment. The position provides event
planning expertise to departments across the College. The Manager assesses
event needs, develops project plans, establishes timelines, identifies
required resources and coordinates with appropriate College departments
throughout the planning process.
As a representative of the President's Office and Rowan-Cabarrus, this
position requires exceptional professionalism, discretion, judgment, customer
service and attention to detail. The Manager works closely with departments
across the College. The Manager serves as the lead project manager for an
event but does not supervise other positions. The position is based at North
Campus and provides support at all Rowan-Cabarrus locations as event and
operational needs require. The position reports to the Director of Marketing
and Events and may provide support to the President's Office as needed.
Required Education/Experience:
Bachelor's degree from an accredited institution and two (2) years of
experience in event planning, project management, hospitality, promotions,
facility management, or a related field; or an equivalent combination of
education and experience sufficient to successfully perform the
responsibilities of the position.
Demonstrated experience managing multiple projects, deadlines and
stakeholders simultaneously.
Demonstrated experience planning and executing events from initial concept
through completion.
Working knowledge of audiovisual, event production and virtual or hybrid
event technologies, with the ability to identify technical needs and
coordinate requirements with technical specialists.
Exceptional project management and organizational skills.
Strong written and verbal communication skills.
Ability to provide leadership within a collaborative, cross-functional
project environment.
Ability to establish priorities, anticipate needs, solve problems and make
sound decisions in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Ability to build effective relationships with employees, executive
leadership, vendors, community partners and external organizations.
Demonstrated professionalism, discretion and sound judgment when working
with confidential or sensitive information.
Strong customer service skills and commitment to creating welcoming,
accessible and professional experiences.
Ability to manage event budgets and maintain accurate financial and
project records.
Working knowledge of Microsoft 365 applications and the ability to learn
College scheduling, project management and event technology platforms.
Ability to work independently and collaboratively as part of a
multidisciplinary team.
Preferred Education/Experience/Skills:
Experience planning and managing large-scale events, ceremonies, executive
functions or other high-profile programs, preferably in higher education,
government or a nonprofit environment.
Experience supporting executive leadership, trustees, elected officials,
donors, VIPs or other key stakeholders at events and official functions.
Experience with event scheduling, space management, registration or event
management systems such as 25Live.
Experience coordinating facility use, vendors, procurement, budgets,
contracts and other event-related operational needs.
Experience coordinating audiovisual production, livestreaming, virtual or
hybrid events, or other event technology needs.
Knowledge of event accessibility, safety, emergency planning, risk
management and related compliance requirements.
Other Knowledge, Skills and Abilities:
Department: Marketing & Communications
Work Hours: The position is based at North Campus and supports events and activities across all Rowan-Cabarrus locations. Regular travel between College locations may be required.The position requires flexibility to support events outside normal business hours, including occasional evenings and weekends. Work may take place in classrooms, auditoriums, conference spaces, outdoor venues and other College or community locations.The position may require extended periods of activity during events and participation in event setup, event operations and event closeout, with or without reasonable accommodation.
Posting Date: 08/21/2026
Closing Date:
Open Until Filled Yes
Special Instructions to Applicants:
Duties & Responsibilities
Duty and Responsibility:
Serve as the lead project manager for major College events, ceremonies,
special programs and other official functions from initial planning
through execution and post-event assessment.
Duty and Responsibility:
Develop comprehensive event plans, timelines, production schedules, run-
of-show documents, budgets, staffing plans, contingency plans and other
resources required for successful event execution.
Duty and Responsibility:
Maintain College event planning standards, processes, checklists and
related resources to support consistency, efficiency, accessibility and a
high-quality guest experience.
Duty and Responsibility:
Coordinate presidential and executive-level events in collaboration with
the President's Office and College leadership, including speaker
logistics, trustee and dignitary needs, VIP arrangements, event protocol
and other executive-level details
Duty and Responsibility:
Maintain awareness of major College events and coordinate a College event
calendar to identify scheduling conflicts, resource needs and
opportunities for collaboration.
Duty and Responsibility:
Serve as the backup administrative manager for the College's event
scheduling and space management system, 25Live, and support accurate
scheduling and space utilization.
Duty and Responsibility:
Manage internal and external facility-use requests and coordinate required
approvals, documentation, insurance, security, custodial support,
technology, fees and other operational requirements with appropriate
College offices.
Duty and Responsibility:
Coordinate vendors, community partners and event-related services such as
catering, rentals, décor, staging, equipment, entertainment and
transportation. Obtain quotes and support procurement, invoicing and
related documentation in accordance with College procedures.
Duty and Responsibility:
Develop, monitor and manage event budgets and maintain accurate financial
and project records to support effective use of College resources.
Duty and Responsibility:
Coordinate Foundation-related events and serve as an event project manager
for fundraising, donor and community functions hosted by or in partnership
with the Rowan-Cabarrus Foundation
Duty and Responsibility:
Work closely with the Events team and Marketing and Communications to
coordinate event logistics, staffing, technical production, rehearsals,
audiovisual needs, promotion, registration, programs, signage,
photography, videography and other event requirements
Duty and Responsibility:
Coordinate guest experience, accessibility, safety and emergency planning
with appropriate College departments. This includes arrival, parking,
wayfinding, seating, hospitality, accommodations and event-day operations
Duty and Responsibility:
Maintain event-related supplies, reusable assets, vendor information,
project documentation and other records in accordance with College
procedures
Duty and Responsibility:
Perform other duties as assigned to support College operations and
priorities
Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have at least a Bachelors degree in a related field?
Yes
No
How many years experience do you have in event planning, project management, hospitality, promotions, facility management, or related activities?
0 - < 2 years
2 - < 5 years
5 - < 8 years
8+ years
Required Documents
Required Documents
Resume
Transcript 1
Optional Documents
Cover Letter
Other Document
Transcript 2
Misc
