Chapman University
Clinical Education Coordinator
Bookmark this Posting Print Preview Apply for this Job
Please see Special Instructions for more details.
At Chapman University, we believe collaboration thrives through in-person
engagement. This position is fully on campus, and employees work alongside
colleagues, faculty, students, and staff each day to support our vibrant
university community.
Chapman University is an equal opportunity employer that provides equal
employment opportunities to all individuals, regardless of their protected
characteristics. All qualified applicants and employees are encouraged to
apply and will receive consideration for employment without regard to race,
color, religion, age, sex, sexual orientation, gender identity, gender
expression, national origin, ancestry, citizenship status, physical
disability, mental disability, medical condition, military and veteran status,
marital status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized
to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and
outcomes of a criminal background screening and returning to the Office of
Human Resources a signed original acceptance of the Chapman University
Agreement to Arbitrate.
Posting Details
Position Information
Position Title Clinical Education Coordinator
Position Type Regular
Job Number SA89524
Full or Part Time full-time 40 hours weekly
Fair Labor Standard Act Classification Non-Exempt
Anticipated Pay Range $27.85 - $28.85
Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary Reporting to the Director of Clinical Education in the Department of Physical Therapy and working collaboratively with the Assistant Director of Clinical Education, the Clinical Education Coordinator supports and coordinates all operational aspects of the Clinical Education program. This role manages clinical site contracts, facilitates communication between the Department, University, Clinical Sites, students, staff, patients/clients, and student workers, and oversees workflow processes essential to successful clinical education experiences. The Coordinator also partners closely with PT faculty and students to ensure compliance with clinical education requirements, contributes to the planning and execution of Integrated Clinical Education activities, and provides administrative and logistical support for department-specific programs such as Stroke Boot Camp, Community Exercise Programs, and other community-engaged learning initiatives. In all responsibilities, the Coordinator upholds FERPA and HIPAA standards, ensuring the secure handling of sensitive academic and patient information while maintaining the integrity and professionalism of the clinical education environment.
Responsibilities Collaborate with clinical education faculty in managing clinical education programs, including:
Work in collaboration with DCE to respond to internal and external
requests for information about the department or university policies for
clinical education, providing excellent customer service in a timely
manner.
Generate and submit site agreements and supervisor contracts for clinical
education placements and instruction
Input data, manage data, and generate reports pertaining to clinical
education placements with high attention to detail.
Assist with photocopying, scheduling, and administrative calendar
management
In collaboration with the DCEs, participates in developing and
implementing clinical education communication strategies for engaging
personnel in the Department, University, Clinical Sites, students, staff,
Patients/Clients, community stakeholders, including:
Supports the DCEs in disseminating, compiling, and accurately recording
clinical site agreements and placement requests and responses; follow-up
on requests as needed.
Update and inform students of individual site requirements for clinical
experiences and function as liaison for clinical sites as required.
Coordinate with clinical education team and clinical sites regarding
student onboarding for clinical experiences
Coordinate and disseminate necessary documentation between the Department
of Physical Therapy and Clinical Sites
Schedule and coordinate patients and/or client's access and needs on
campus such as parking permits, maps
Assign and oversee projects and work tasks assigned to student and
graduate assistants of the Clin Ed program
Organization, maintain and keep current records for the clinical education
program within FERPA and HIPAA guidelines, including:
Maintain currency of students' clinical education records and
documentation including clinical assignments, biodata, health records and
other related data or documents
Assist in the management of clinical database and cloud systems for
clinical education including currency of information content in electronic
system
Assist with overall clinical education data collection to maintain
currency and adherence to accreditation, departmental, and university
standards
In collaboration with the DCE, oversee student graduate workers in the
support of department tasks.
Coordinate and communicate for department clinical education administration
of departmental clinical education experiences including:
Create template letters, flyers, and records for dissemination
Support clinical education program and events by responding to inquiries,
helping with registration, keeping attendance records, taking and
publishing meeting minutes, making follow-up calls, creating files and
record system for forms
Gather, compile, outsource and collect data on Clinical Education surveys.
Assist DCE with data analysis on annual Clinical Education survey
Support the planning, coordination, and implementation of the Integrated
Clinical Education ( ICE) programs (e.g., CEP, SBC, Balanced Family, etc)
offered at Chapman University:
Interview possible and upcoming participants for future ICE programs.
Organize and obtain required registration forms from participants for
every session that offers a Community Exercise Class.
Communicate with class participants and doctoral students weekly on the
upcoming weekly class with any changes to their pairings or class
schedule.
Schedule and coordinate participants' access and needs on campus such as
parking permits and maps.
Maintain and update participants folders and files weekly with updating
treatment notes and assessment papers.
Maintain, organize and update spreadsheets weekly on participants'
attendance and any additional documents needed from the participants
before the start of the program.
Coordinate and contact Faculty on assistance for the Community Exercise
Class if faculty assistance is not sufficient.
Respond to participant e-mails and provide excellent customer service to
the participants in a timely manner.
Assist the Faculty leading the Community Exercise Class on any updates or
documents needed for the class or if there are any changes for the
upcoming class.
Perform other duties assigned and may include
Assist with admission and recruitment events, graduation events, new
student orientation, White Coat Ceremony
Proctor as needed
Required Qualifications
A minimum of two to three years related experience in providing
administrative support to professional staff.
Strong oral communication skills. Professional telephone and email
etiquette.
Writing skills to prepare clear and concise, grammatically correct
business correspondence; strong editing and proofreading skills.
Ability to use tact and diplomacy to maintain a high level of
confidentiality.
Working knowledge of eMedley, PTCAS, WebAdmit, Campus Solutions,
PeopleSoft, CRM on Demand, Hobsons, ImageNow, Blackboard, Taskstream,
EXXAT, MS Teams and 25Live.
Arithmetic and calculation skills to prepare financial forms. Basic
accounting skills with ability to monitor budget and expenses.
Ability to work effectively as part of a team and collegially with staff,
faculty, and administration.
Ability to use word processing, internet and electronic mail software,
cloud services, including Microsoft Office Suite and Adobe Acrobat
Ability to make travel and lodging arrangements.
Working knowledge of university policies and procedures that pertain to
the duties of the position.
Ability to prioritize work duties when faced with interruptions,
distraction and fluctuating workload.
Ability to exercise good judgment and accomplish tasks in a timely manner.
Strong organizational skills with the ability to prioritize multiple
projects and maintain composure and good attitude when multi-tasking.
Ability to schedule and coordinate logistics for meetings and events
including coordinating catering, room reservations and set-up.
Strong commitment to service.
Demonstrated interpersonal skills with diverse groups of individuals at
all organizational levels, both inside and outside of the university.
Desired Qualifications
Bachelor's degree or equivalent education or experience related to the
duties and responsibilities.
Special Instructions to Applicants At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References 2
Maximum Number of References 3
Pre-screening Questions
Required fields are indicated with an asterisk ().
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Letter of Recommendation 1
Curriculum Vitae
Other Document
3 References Listed on One Page
