Chairside Assistant
Location: Jacksonville, FL · Posted: 2026-08-05 · Reference: 1297
Job Title: Chairside Assistant - Patient Records Maintenance
Department: College of Healthcare Sciences / School of Orthodontics
Position Reports to (Position Title): BRCHS Dean / Business Operation
Manager
Position Class (Exempt or Non-Exempt): Non-Exempt
Position Type (Full Time or Part Time): Full Time
Is this a Primary or Additional Position: Primary
Job Summary
Responsible for preparing exam rooms, delivering supplies to service provider,
stocking exam rooms, taking x-rays and sterilizing and maintaining
instruments.
Supervisory Responsibilities
None
Duties/Responsibilities
Prepares patient for treatment, sets up instrument trays, prepares
materials, and assists service provider in performing orthodontic
procedures.
Remove wires for patient to have dental cleaning if doctor is not
available.
Takes diagnostic x-rays. Instructs patients in oral hygiene and plaque
control programs.
Makes preliminary impressions for study casts and occlusal registrations
for mounting study casts; pours, pulls casts, and returns to resident.
Sterilizes and disinfects instruments.
Provides postoperative instructions to patients, as prescribed by service
provider. Records treatment information in patient records.
Takes and records medical and dental histories and vital signs of patients
if doctor is not available.
Tracks lab procedures, ensuring that results are returned within required
time frames.
Assist Clinical Assistant Coordinator with maintaining supply and material
inventories to order replacements as needed.
Performs housekeeping tasks to maintain exam and treatment rooms and
storage areas in a clean, orderly condition.
Maintains OSHA requirements and standards.
Maintains confidentiality; protects the security of dental records and
adheres to all HIPAA guidelines/regulations.
Operates standard office equipment and uses required software
applications.
Sending patient records to doctors' offices, and patients
Back up for maintain appliance tracking system.
Communicate low inventory by writing it on the inventory log and write on
the maintenance log for maintenance on the dental chairs assigned section.
Required Skills/Abilities
Knowledge of:
Dental terminology.
Orthodontic dentistry chair-side assistance processes and procedures.
Sterilization techniques and procedures.
OSHA standards and requirements.
Florida Laws and Regulations
Skill in:
Providing chair-side assistance. Sterilizing and disinfecting dental
equipment
Operating and maintaining a wide variety of dental equipment. Accurately
maintaining patient treatment records.
Operating standard office equipment and using required software
applications.
Ability to:
Read understand and follow oral and written instructions.
Organize and prioritize multiple detailed tasks within tight timeframes.
Communicate effectively, both orally and in writing.
Work collaboratively within a team environment. Handle stressful
situations and provide a high level of customer service in a calm and
professional manner. Inducing calming fearful patients.
Establish and maintain effective working relationships with patients,
service provider's faculty and other staff.
Education, Certificates, Licenses, and Experience
Bachelor's Degree in Business Administration or other related discipline two (2) years' experience in providing secretarial and administrative support to executives in an academic medical environment or an equivalent combination of education, training or experience.
A valid driver's license is required prior to employment and must be maintained during employment.
Physical Requirements
Sitting up to 7 hours a day
Walking up to 3 hours per day
Standing up to 7 hours per day
Computer keyboard up to 6 hours per day
Lifting will not generally apply
Pushing will not generally apply
Pulling will not generally apply
The following requirements will generally not apply:
Bending
Squatting
Stooping
Reaching
Balancing
Twisting
Crawling
Kneeling
Climbing stairs or a ladder
Outdoors
Important Note
This is not an exhaustive list of all responsibilities, duties, and/or skills
required for this position. The University reserves the right to amend and
change responsibilities to meet organizational needs.
To Apply
Interested candidates are asked to submit a resume, cover letter, and list of
references with a JU application.
