Job Purpose
The Centre Administrator role provides a range of administrative support across Research Projects / Schools / Centres within the College of Social Sciences.
The role will work within a wider team which develops excellent relationships to ascertain and deliver the administrative needs of research-related activities. The post holder will have strong general administrative skills and will work to and uphold administrative processes and procedures in line with College and University policies. The role will be managed by the Research Admin Hub Coordinator and Research Operations Manager.
Main Duties and Responsibilities
1. Provide an efficient, proactive and flexible administrative support to Academic colleagues in the allocated areas (Research Projects / Schools / Centres).
2. Record and maintain relevant data to enable an overview of research activity and related outputs.
3. Act as a point of contact dealing with enquiries from internal and external stakeholders.
4. Plan and coordinate travel bookings for internal and external stakeholders.
5. Clerk and organise meetings including preparation and dissemination of papers, minute-taking and tracking of actions.
6. Provide diary management support where appropriate.
7. Organise, facilitate and promote research events, seminar and workshops.
8. Support the development and maintenance of websites, social media accounts and/or other communication tools.
9. Support internal and external stakeholders with University purchasing and procurement processes, working with suppliers, raising requisitions and monitoring budgets where appropriate.
10. Organise and maintain files, folders and storage of relevant information adhering to University-wide policies and procedures.
11. Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.
12. Any other relevant administrative duties as deemed required by the Admin Hub Coordinator / Research Operations Manager.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. OR Scottish Credit and Qualification Framework level 7 (Advanced Higher, SVQ 3, HNC or equivalent), and experience of personal development in a similar role.
A2 Practice-based knowledge of establishing and delivering a comprehensive range of administrative services within a project or team environment.
A3 Knowledge of governance and business processes in a large complex organisation.
A4 Knowledge of process improvement.
Desirable:
B1 Knowledge and understanding of research funding.
Skills
Essential:
C1 Ability to prioritise workload and work to deadlines.
C2 Well developed and demonstrable team working and leadership skills.
C3 Excellent written and verbal communication skills.
C4 Ability to work independently with minimum supervision, and collaboratively as part of a team.
C5 Ability to use initiative and judgement to resolve issues and make informed decisions effectively.
C6 Attention to detail.
C7 Excellent IT and data analysis skills, and a high level of numeracy.
Desirable:
D1 Ability to engage with, and network effectively with relevant actors at varying levels of seniority across all sectors.
Experience
Essential:
E1 Significant experience in a relevant role (with qualifications or evidence of progression), and/or development gained from relevant work experience.
E2 Experience of working with financial information sufficient to monitor budgets and report financial details.
Desirable:
F1 Previous experience of supporting/advising academic staff.
Terms and Conditions
Salary will be Grade 5, £26,038 - £30,505 per annum.
This post is full time (35 hours per week) and fixed term for up to 12 months in the first instance.
Please Note: If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www. gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www. gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https: // www. gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. gla.ac.uk/explore/jobs/ for more information.
Vacancy Ref : 157271 Close Date : 03-Nov-2024 23:45