Case Manager

Chapman University

Case Manager

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Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.  All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title	Case Manager
Position Type	Regular
Job Number	SA93224
Full or Part Time	full-time 40 hours weekly
Fair Labor Standard Act Classification	Exempt
Anticipated Pay Range	$70,304 - $73,000
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	The Case Manager for the Dean of Students Office provides front-line support for students navigating serious and often high-risk personal, academic, or health-related challenges. Reporting to the Senior Case Manager, this position plays a pivotal role in Chapman University’s student care model by conducting behavioral assessments, managing a caseload of students of concern, and coordinating referrals to critical resources both on and off campus. This position is essential to ensuring student safety, promoting equity in access to support, and enhancing institutional retention efforts. The Case Manager meets individually with students presenting with complex needs—ranging from suicidal ideation and trauma to food insecurity and medical issues—and builds individualized action plans to help them stabilize and succeed. The Case Manager also works closely with faculty, staff, campus service offices, and external providers to promote early intervention, crisis management, and comprehensive follow-up.
Responsibilities	Student Support & Case Management Provide individualized, non-clinical case management support to students experiencing personal, academic, health, financial, basic needs, or other circumstances that may impact their well-being or ability to successfully navigate the university. Assess student needs, identify risk and protective factors, and develop individualized, trauma-informed support plans. Provide ongoing outreach and follow-up to promote student engagement, continuity of support, and connection to appropriate resources. Assist students in identifying, accessing, and navigating university and community-based resources. Respond to urgent or elevated student concerns, including mental health concerns, interpersonal violence, housing or food insecurity, hospitalization, medical concerns, and other significant life circumstances, in collaboration with appropriate campus and community partners. Recognize situations requiring immediate intervention and facilitate connection to emergency, crisis, clinical, or other appropriate services within the scope of the Case Manager role. Referral Navigation & Resource Coordination Guide students through accessing support services such as counseling, disability accommodations, financial aid, and community health resources. Assist students in making first appointments with on- and off-campus providers, with consideration to identity, insurance, and accessibility needs. Track barriers to access and collaborate with team members to close service gaps and promote equity in support systems. Coordinate multidisciplinary care with students who have recently been discharged from the hospital/treatment program to ensure transition back into campus community Help students understand university processes and identify the appropriate department or resource for concerns that fall outside the scope of case management. Documentation & Risk Management Maintain detailed, confidential, and timely records of all student contacts and case developments using the campus case management system (e.g., Advocate). Document risk factors, care plans, referrals, and outcomes in accordance with FERPA, HIPAA, and university policy. Contribute to team-based reporting, data tracking, and early alert systems to identify emerging concerns and institutional trends. Facilitate agreement-based resolutions with parties, as appropriate Collaboration & Campus Engagement Serve as a key point of contact for faculty and staff reporting student concerns, offering consultation and follow-up support. Coordinate with campus departments such as Residence Life, Academic Advising, Financial Aid, SPCS, Student Health, and Disability Services to ensure holistic care. Participate in student support programming, including Orientation, Healthy Panther, and wellness initiatives to build student trust and increase visibility of resources. Team Participation & Training Participate in regular case consultation and supervision with the Senior Case Manager to promote consistent, ethical, and effective case management practices. Support the training and onboarding of MSW interns and student staff through mentorship and modeling of best practices. Contribute to internal process improvement efforts, outreach strategies, and team professional development activities. Panther Pantry & Basic Needs Support Serve as the secondary point of contact for the Panther Pantry and basic needs support, providing coverage and assistance as needed. Assist students experiencing food insecurity and other basic needs concerns with accessing the Panther Pantry and identifying appropriate university and community resources. Support student referrals related to food insecurity, CalFresh, emergency financial assistance, housing concerns, and other basic needs. Collaborate with the Senior Case Manager and campus and community partners to identify basic needs trends, barriers to access, and opportunities to strengthen available resources and services. Participate in Panther Pantry and basic needs outreach, programming, and resource education as assigned. Disability Services Support During the down times, as determined by the Assistant Vice President for Student Affairs, meet with students with disabilities to determine academic accommodations. Interpret diagnostic assessments, scores and reports for medical, physical, psychological and learning disabilities. Maintain client records in accordance with legal and ethical guidelines and standards.
Required Qualifications	Master’s degree in Social Work, Counseling, Student Affairs, Psychology, or a closely related field. One to three years of full-time experience (or equivalent) in student support, behavioral case management, or social services. Demonstrated interest in and experience supporting the success of college student populations, including students from a wide range of backgrounds and lived experiences. Excellent interpersonal and written communication skills, with the ability to navigate sensitive conversations and maintain discretion. Strong organizational skills, with experience documenting case notes and managing confidential records.
Desired Qualifications	Experience in behavioral case management or student support services in a college or university setting Familiarity with local community mental health providers, treatment centers, and social service resources. Experience with hospital discharge planning, crisis response, or working with students returning from a leave of absence or hospitalization Understanding of FERPA, HIPAA, Title IX, and disability-related laws and policies in higher education. Prior participation in a behavioral intervention or student support team.
Special Instructions to Applicants	At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.  All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	3
Maximum Number of References	3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation 1
2. Letter of Recommendation 2