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NC
Administration/Managerment

CaSA Temporary Administrative Support Associate

North Carolina State University · United States
Deadline
Mar 04, 2027
Closing in 136 days
Location
N/A
United States
Employment
Temporary
Full or part time
Reference
N/A
Posted Sep 08, 2026
Offered salary$20-$24 per hour

About the role

CaSA Temporary Administrative Support Associate Bookmark this Posting Print Preview Apply for this Job Posting Details

Position Information

Posting Number PG196162TM

Position Number 23WTL60 Position Type Temporary Essential Job Duties The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service. Is Time Limited No If Yes, Appointment Length Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review ourEmployee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer:

  • Enhance your career with LEAD courses
  • Attend non-revenue generating sporting events for free.

    • Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

    Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

    Department Information

    Job City & State Raleigh, North Carolina

    Department Climate and Sustainability Academy

    System Information

    Classification Title Temporary-Professional NonFaculty

    Working Title CaSA Temporary Administrative Support Associate

    Position Information

    Requirements and Preferences

    Work Schedule Will be determined in collaboration with supervisor

    Other Work/Responsibilities Primary Duties & Responsibilities

  • Travel Coordination & Documentation
  • Arrange travel logistics for the Academy team, including lodging, flight options, and ground transportation, and meeting itineraries.
  • Prepare and route University Travel Authorization forms and complete post-travel expense reimbursement requests within university timelines.
  • Meeting & Calendar Coordination
  • Manage and maintain administrators' schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items.
  • Gather agenda items, record detailed meeting minutes, track internal action items, and follow up with team members to ensure operational continuity.
  • Event & Logistics Support
  • Provide comprehensive logistical assistance for academy events, including reserving campus venues, coordinating third-party catering vendors, and arranging guest parking permits.
  • Manage event invitations, track RSVPs, maintain accurate guest databases, and handle post-event follow-up documentation and thank-you notes.
  • Office Operations & Supply Procurement
  • Oversee office management, coordinating facility maintenance requests and space organization.
  • Act as the primary initiator for routine supply procurement, utilizing NC State MarketPlace to purchase office materials, event consumables, and media technology equipment.
  • Manage the collection, scanning, and digital archiving of all itemized receipts to assist the Program Manager with monthly Purchasing Card (PCard) reconciliation.
  • Other Duties as Assigned
  • Provide ad-hoc administrative support for academy initiatives as required by leadership.

    • Minimum Experience/Education High school diploma or equivalency and one year of administrative or clerical experience; or an equivalent combination of training and experience. Department Required Skills

  • Exceptional organizational skills and acute attention to detail.
  • Proficiency with Google Suite and Microsoft Office
  • Proactive problem-solving abilities
  • Capable of handling sensitive information with professionalism and sound judgment.
  • Skilled in coordinating schedules, planning meetings and events, and managing logistics.

    • Preferred Years Experience, Skills, Training, Education

  • Prior experience with NC State systems (e.g., Market Place, MyPack).
  • Multiple years of administrative or clerical experience.

    • Required License or Certification N/A Valid NC Driver's License required? No Commercial Driver's License Required? No

    Recruitment

    Recruitment Details

    Anticipated Hiring Range Commensurate with education and experience (anticipated hiring range $20-$24 per hour)

    Recruitment Dates

    Job Open Date 08/17/2026

    Applicant Information

    Quick Link https: // jobs.ncsu.edu/postings/233894

    EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

    If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

    Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

    NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you learn of this opportunity?
  • NCSU Website
  • Job Alert (automated email from our system)
  • NCSU Executive Search Services
  • Monster.com
  • CareerBuilder.com
  • InsideHigherEd.com
  • HigherEdJobs.com
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Radio / Television Advertisement
  • Professional Organization
  • Higher Education Recruitment Consortium (HERC)
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
  • If you learned about this vacancy from "other source" or "other website", please provide the source.

    • (Open Ended Question)

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Contact Information for References

    • Optional Documents

    How to apply

    Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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