C-2413 ADMINISTRATIVE ASSISTANT
Permanent contract Belval/Hautcharage
Are you passionate about research? So are we! Come and join us
The Luxembourg Institute of Science and Technology (LIST) is a Research and
Technology Organization (RTO) active in the fields of materials, environment
and IT. By transforming scientific knowledge into technologies, smart data and
tools, LIST empowers citizens in their choices, public authorities in their
decisions and businesses in their strategies.
Do you want to know more about LIST? Check our website: https: // www. list.lu/
https: // www. list.lu/en/institute/who-we-are/
How will you contribute?
Your role is to provide administrative support to the RDI teams.
The main tasks are:
Day-to-day management, telephone reception
o Receive, filter and forward telephone messages.
o Processing incoming mail.
o Managing mailboxes and shared calendars.
Organising meetings
o Helping to organise meetings, seminars, workshops, etc.
o Preparing and ensuring the administrative follow-up of catering requests.
o Preparing the agenda for project submission meetings.
Administrative management
o Administrative support for purchasing, order encoding (SAP).
o Managing stocks of office supplies for the Department.
o Managing time-sheet signatures.
o Organising the dispatch of parcels, samples, etc.
o Organising travel for certain visitors.
Writing and formatting documents
o Produce emails.
o Producing, proofreading and formatting documents in accordance with LIST
standards.
Is Your profile described below? Are you our future colleague? Apply
now!
Education
Bac+2
Experience and skills
3 years' professional experience in the field.
Detail-oriented, methodical
Persevering
Sense of service
Emotional control
Autonomous, responsive and flexible
Task prioritisation
Ability to communicate effectively
Discretion and respect for confidentiality
Versatility, ability to manage several tasks in parallel and to work with
frequent interruptions
Computer skills:
o Knowledge of professional messaging systems
o Good knowledge of Microsoft Office suite and Adobe Acrobat
Language skills
Fluency in written and spoken French and English.
German/Luxembourgish is an asset.
Your LIST benefits
An organization with a passion for impact and strong RDI partnerships in
Luxembourg and Europe that works on responsible and independent research
projects
Sustainable by design, empowering our belief that we play an essential
role in paving the way to a green society
Innovative infrastructures and exceptional labs occupying more than 5,000
square metres, including innovations in all that we do
An environment encouraging curiosity, innovation and entrepreneurship in
all areas
Personalized learning programme to foster our staff's soft and technical
skills
Multicultural and international work environment with more than 50
nationalities represented in our workforce
Diverse and inclusive work environment empowering our people to fulfill
their personal and professional ambitions
Gender-friendly environment with multiple actions to attract, develop and
retain women in science
32 days' paid annual leave, 11 public holidays, 13-month salary, statutory
health insurance
Flexible working hours, home working policy and access to lunch vouchers
Apply online
Your application must include:
A motivation letter oriented towards the position and detailing your
experience;
A detailed CV
Please apply ONLINE formally through the HR system. Applications by email will
not be considered.
Application procedure and conditions
We kindly request applicants to provide their nationality for statistical
purposes only, as part of our commitment to promoting diversity and
ensuring equal opportunities in our workforce. This information will be
kept confidential and will not be used for any discriminatory purposes.
LIST is dedicated to maintaining an inclusive work environment and is an
equal opportunity employer. We are committed to attracting, hiring, and
retaining a diverse workforce. All applicants will be considered for
employment without discrimination based on national origin, race, colour,
gender, sexual orientation, gender identity, marital status, religion,
age, or disability.
Applications will be continuously reviewed until the position is filled.
An assessment committee will thoroughly evaluate applications, adhering to
guidelines designed to ensure equal opportunities. The primary criteria
for selection will be the alignment of the applicant's existing skills and
expertise with the requirements mentioned above.
REQUIREDLANGUAGES
To be considered for this position it is crucial that you have knowledge of
the following languages
Read C1 Advanced
Write C1 Advanced
Speak C1 Advanced
Read C1 Advanced
Write C1 Advanced
Speak C1 Advanced
OPTIONAL LANGUAGES
The following languages are optional but are considered a plus.
Read B2 Upper intermediate
Write B2 Upper intermediate
Speak B2 Upper intermediate
Read B2 Upper intermediate
Write B2 Upper intermediate
Speak B2 Upper intermediate
minimum required Education
Required work experience in years
3 or more years
Job Category
Details
Employment type
Contract type
Hours per week
40
Location
Country
City
Esch-Sur-Alzette
Contract Type
Permanent contract
Recruiter in charge
Carolina DE LEON
Employment type
Full-Time
UO
CEO Office
Profile type
Support staff
