Building Manager
Location: Stanford, CA, United States · Reference: 200983
This position has been deemed critical by the School of Engineering Dean's
Office and is exempt from the hiring freeze.
Work Arrangement: This position is onsite, working at the Stanford main
campus.
Budgeted Salary: The budgeted base salary range for this position is
$125,344 to $150,489 per annum.
The School of Engineering
Stanford Engineering has been at the forefront of innovation for over a
century, creating pivotal technologies that have transformed the worlds of
information technology, communications, health care, energy, business and
beyond. Our faculty and students are creative risk-takers who pursue
excellence across a breadth of disciplines. Our alumni include some of the
world's most successful leaders in technology and business. Our staff are
critical to enabling Stanford Engineering to accomplish its mission: seeking
solutions to some of the world's most urgent challenges and educating leaders
who will make the world a better place through the power of engineering
principles, techniques and systems.
Stanford's School of Engineering seeks a Building Manager with experience
managing a large, interdisciplinary facility with complex instrumentation,
laboratories, classrooms, and administrative operations. The Building Manager
provides excellent customer service to building residents and works as part of
a collaborative team of building managers, safety specialists, and project
managers. Although each Building Manager has assigned facilities in which they
reside and focus, they work within a select team, participate in regular cross
training, and provide back-up coverage for each other.
The Building Manager is expected to work independently to ensure that assigned
facilities are appropriately maintained, sustainable, efficient, safe, secure,
code-compliant, and accessible. The Building Manager also facilitates
moderately complex construction and renovation projects, participates in
complex renovation projects, interprets facilities policies and guidelines,
and makes enhancements to facilities procedures. The Building Manager reports
to the Mechanical Engineering Facilities Operations Manager. We seek
candidates that have taken actions toward continuous improvement in their
previous positions.
The Building Manager's primary responsibility will be to oversee the William
F. Durand and Hugh H. Skilling buildings, which house the Aero/Astro and
Materials Science and Engineering departments. Working collaboratively as part
of a team with the Mechanical Engineering Facilities Operations Manager, the
Building Manager will also provide consistent facilities operations and
building support across the Mechanical Engineering department's portfolio of
more than 10 buildings. Together, the Building Manager and Facilities
Operations Manager will coordinate resources, respond to operational needs,
and ensure a consistent level of service and support across all assigned
buildings.
These buildings are comprised of offices, unique research facilities, labs,
maker spaces, and teaching spaces for both undergraduate and graduate
students. In this role the Building Manager will be supporting faculty, staff,
and students from multiple departments within the School of Engineering. The
Building Manager will have significant responsibility in developing,
streamlining, and improving operations of their assigned facilities.
In this role you will:
Frequently stand/walk, seated, performs desk-based computer tasks
Occasionally climb (ladders, scaffolds, or other),
twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine
manipulation, use a telephone, writing by hand, lift/carry/push/pull
objects that weigh up to 20 pounds
Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh >40 pounds
Require 24-hour response availability seven days per week for emergency
situations
May be exposed to noise > 80dB TWA
May be working at heights 4 – 10 ft
Responsibilities
Core Duties :
Serve as property operations / maintenance point of contact for
facilities' issues in complex facilities as defined above; initiate work
requests, monitor completion; manage maintenance and renovations budget;
coordinate and monitor routine maintenance services completion (trash,
utilities, custodial, pest control, long term preservation, inspections,
grounds, landscapes, alarms, systems & equipment), suggest metrics,
monitor and report related trends.
Perform condition assessments on appearance, equipment, or troubleshooting
( formulated by another group, FSM), analyze results and decide status;
identify and establish preventive maintenance plan; coordinate & integrate
utility usage/optimization(monitor usage, gather info, provide
recommendations, follow-up, shutdown requirements), analyze date and
provide recommendations; coordinate, direct, inspect and approve contract
work, third party vendors; identify, recommend & implement building
operations & process modifications to the facility for increased
productivity and/or cost reduction, manage related budget; coordinate
maintenance logistics (to avoid faculty conflicts, events).
Handle property administration by troubleshooting, completing tagging,
data entry & inventory; completing purchase orders, receiving; completing
record keeping; establishing tracking systems; and gathering information
and support for space allocation decision makers.
Implement facility security programs by developing procedures/practices,
distributing keys, providing building access, monitoring access records,
assessing security infrastructure needs (security cameras, interlocks,
alarms); and assessing and changing access schedules
Complete project coordination by: performing the assigned tasks within
department projects; acting as a project coordinator/liaison; and
overseeing and executing projects (limited to small, local projects),
including their organization, scheduling, budgeting, and implementation.
Serve as safety management coordinator by: correcting identified safety
issues, performing root cause analysis, identifying and tracking
corrective actions; tracking chemical inventory, disposal, hazardous
waste; developing, coordinating, evaluating and ensuring compliance with
disposal procedures in laboratory settings; developing and conducting
safety training and/or new employee facility orientation; and maintaining
and participating in emergency preparedness, recovery and business
continuity coordination
Coordinate communications services (network administration, desktop
support, primary troubleshooting, and telephony liaison); provide
updates, alerts, notifications to building occupants, including websites,
phones; and oversee mailing services, shipping and delivery.
Coordinate space management and planning activities including: analyzing
moves for minimal disruption; move coordination; space inventory; space
allocation tracking; specifying set-ups; maximizing space utilization;
providing input into facilities renewal model; and capital plan
implementation (as assigned).
May oversee and supervise assigned staff engaged in supporting the
physical environment and building systems.
Minimum Education :
Bachelor's degree
Minimum Experience :
Five years related, demonstrated technical facilities management experience,
or a combination of education and relevant experience.
Knowledge, Skills and Abilities :
Analytical skills to analyze and track complex space, equipment and
financial data.
Interpersonal skills, mature judgment required to interact effectively
with a broad range of people, including faculty and vendors, both
individually and in groups.
Ability to coordinate and manage multiple projects with competing
priorities, meet deadlines and project plans with short- and long-term end
dates.
Working knowledge of applications such as Excel, Word, PowerPoint,
Project.
Experience working with internal and external vendors and services
contracting.
Background knowledge of safe handling and disposal of chemicals and
hazardous waste; emergency preparedness plans and their implementation;
and property administration specific to PO tracking, receiving, and
inventory control.
Qualifications
REMOVE STATEMENT BEFORE POSTING - KEEP LANGUAGE BELOW, IF APPLICABLE.
REMOVE IF NOT APPLICABLE
Drivers License Requirements
Must possess and maintain a valid California non-commercial Class C
Driver's License.
Ability to drive day or night.
When conducting university business, must comply with the California
Vehicle Code and Stanford University driving requirements.
